Success Stories - TAP Innovations

Koniag Government Services Integrates Paycor with Microsoft Active Directory

Imagine trying to manage employee data across 17 government-focused business units, all while making sure each department has accurate user access. That was the reality for Koniag Government Services, a professional services company supporting federal clients with IT, cybersecurity, and consulting solutions. Operating in the Southeast and Northeast, their employee data needed to move cleanly from their HR platform to Microsoft Active Directory. But the constant manual syncing introduced delays, triggered false alerts, and created confusion between employee terminations and internal transfers. You can see where this gets messy. Well, TAP Innovations fixed that. We automated daily updates from Paycor to Azure Active Directory, eliminating manual errors and ensuring changes like job transfers or name updates no longer slow down operations or misfire alerts. “Our IT team can now stay focused on strategic support rather than being tangled in user access cleanups. This integration was a real game-changer.” – Chief Business Operations Officer, Koniag Government Services

Sequoia Consulting Group Integrates Paychex with Kantata

There’s a point when managing schedules and employee data across 24 different office locations gets too big for spreadsheets and copy-paste. That’s exactly where Sequoia Consulting Group found themselves. With nearly 900 employees across six states, this Human Resource Consulting and Business Services leader needed a better way to keep Paychex and Kantata in sync. The challenge was universal: multiple systems with overlapping data, delays from manual entry, and wasted time in operations. For a team focused on efficiency, that just didn’t work. TAP Innovations stepped in and built integrations that automatically sync employee demographic updates and schedule data from Paychex into Kantata, eliminating manual entry while improving data reliability. “I’m very happy with TAP’s progress. The regular updates and communication, especially the responsiveness in reaching out for clarification, have been greatly appreciated.” – CEO, Sequoia Consulting Group

Freedom Central Finds Social Media Staffing Solution

Does your company ever feel the weight of building something bold while still needing the right people to bring that vision to life? For Freedom Central, a Delaware based nonprofit advocating for civil rights and social justice, that challenge emerged during the development of its new social media platform, BravVox.com. TAP’s Global 'Gig Economy' People Model™ provided the support Freedom Central needed by delivering experienced full stack developers and quality assurance expertise who integrated seamlessly into the project. This flexible, phased approach enabled rapid progress, maintained control over time and resources, and supported innovation aligned with the organization’s mission. “TAP helped us launch with skilled developers and a QA expert who felt like part of our team from day one. Their flexibility and people first approach supported our mission and accelerated our progress.” - Freedom Central, COO

McNelly Services Streamlines Scheduling and Invoicing with Custom Time Tracking App

When property managers needed responsive service partners, McNelly Services always answered the call. Yet as their client base grew and requests poured in from commercial facilities, the volume of scheduling, invoicing, and time tracking reached a breaking point. McNelly Services, Inc., a trusted provider of property maintenance and construction services across Illinois and Wisconsin, had built its reputation on reliability and round-the-clock availability. What they lacked was a modern way to handle the pace of operations. A tailored solution was essential, and that solution came in the form of TAP’s Custom App™. The new platform streamlined workflows, connected systems, and gave leadership new insights into daily operations. “We really appreciated how efficient the team was with changes and were excited to roll out our enhanced solution.” - McNelly Services Inc., VP

Mosaic Management Advances with Automated HR Reporting & Analytics

Imagine running multiple senior living communities, each with different staffing needs, shifts, and managers, but no clear way to see if your people are aligned to your budget. For Mosaic Management, a senior care organization with operations across OR, FL, CA, and MA, the struggle with M.E.S.S (Manual Efforts & SpreadSheets) became overwhelming. Leaders needed reliable insights to track staffing hours by building, position, and shift without waiting on outdated reports. The lack of streamlined reporting made decision-making slower and more stressful. TAP’s Reporting & Analytics Solution™ provided a phased and people-focused approach. By automating their reporting and giving managers side-by-side views of worked versus budgeted hours, Mosaic unlocked time savings and visibility across 22 locations. Real-time dashboards replaced spreadsheets, ensuring managers had the data they needed when they needed it. "Though the project was eventually canceled, working with TAP was a great experience. The organization, communication, and level of project management set a standard we wish all vendors followed." – Director of Accounting, Mosaic Management

Rochester Friendly Home Migrates 56,741 Historical HR Documents

What happens when a senior living organization that prides itself on compassionate care gets weighed down by tens of thousands of outdated HR files? For Rochester Friendly Home, managing employee records across multiple facilities became a daunting task. Their team faced time-consuming data hunts, compliance risks, and what felt like a never-ending M.E.S.S (Manual Efforts & SpreadSheets). With thousands of W2s, W4s, I-9s, contracts, and personnel files to move from Paylocity to Paycor, the challenge was clear. TAP Innovations deployed its proprietary and secure Historical Document Migration Solution™, automating the migration of 56,741 employee records. The process was completed efficiently, securely, and without disruption to daily HR operations. “Excellent, I am very happy with TAP's progress. The regular updates and communication regarding access, as well as reaching out to me for clarification have been greatly appreciated.” - CIO, Rochester Friendly Home

Focus Staff Finds Healthcare Staffing Solution

When was the last time your organization needed a leader who could guide technology strategy without the weight of a full time hire? For Focus Staff, a Texas based staffing firm serving healthcare, IT, and administrative industries, that moment came as they pursued a more automated and scalable recruiting model. With more than 200 employees across multiple states, Focus Staff needed fractional CTO leadership aligned with the CEO’s vision for innovation. TAP’s Global 'Gig Economy' People Model™ delivered the solution by providing immediate access to a seasoned fractional technology leader. This flexible, people first approach enabled Focus Staff to strengthen automation, improve performance, and elevate IT strategy without the delays or overhead of traditional hiring. “TAP delivered a fractional leader who elevated our IT program and aligned seamlessly with our business vision. Their people first approach made all the difference.” - Focus Staff, CEO Download PDF

Regional Restaurant Chain Migrates 6,004 Historical HR Documents

What if running a multi location restaurant business meant spending more time digging through old HR files than serving customers? That was the reality for a regional restaurant chain with multiple locations and hundreds of employees. Their HR records were scattered across legacy systems, creating a M.E.S.S (Manual Efforts & SpreadSheets) that slowed compliance checks and frustrated staff. Document retrieval was time consuming, audits were stressful, and productivity suffered as teams tried to manage thousands of employee files manually. TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™, automating the migration of 6,004 HR documents from ADP Workforce Now into Paylocity. W2s, W4s, I-9s, contracts, and personnel files were transferred securely, efficiently, and without disrupting day to day restaurant operations.

NSC Technologies Migrates 7,500 Historical HR Documents

How do you manage workforce data across multiple industries, states, and systems without losing visibility? That was the challenge facing NSC Technologies, a staffing and recruiting firm supporting industrial, marine, and engineering sectors. With HR and training data spread between Bullhorn and Paycor, their team was stuck in a M.E.S.S (Manual Efforts & SpreadSheets), struggling to sync employee information and learning records. TAP Innovations came in with its secure Historical Document & Data Migration Solution™. We launched a Discovery Phase to assess Bullhorn and Paycor’s LMS capabilities, identifying what data could flow through APIs and how integrations should be structured. From demographic data in Bullhorn to training completions in Paycor, TAP mapped requirements and created a clear path for automated and secure data transfers. The result: clarity, direction, and a foundation for reliable integrations that eliminate manual re-entry. “The Discovery process helped us fully understand what’s possible. TAP provided detailed documentation, clear recommendations, and confidence for our next steps.”- SVP, Human Resources, NSC Technologies

Paulino Integrates Paycor with HHA

Ever felt buried in spreadsheets? Paulino Home Care, a trusted provider of compassionate care for the elderly and disabled, operates across 12 states with one primary location. Despite their strong commitment to delivering high-quality home-based services, managing time tracking and payroll across systems had become a major challenge. Manual data entry between their Home Health Application (HHA) and Paycor Payroll Software created slowdowns, inaccuracies, and unnecessary stress for staff already focused on critical care delivery. It was the kind of problem that hits operations, costs, and morale all at once. TAP Innovations fixed that. TAP connected HHA with Paycor by building a custom integration that automates time tracking, earnings calculations, and payroll mapping using a mix of Application Programming Interfaces (APIs), business logic, and real-time error detection. “We were looking for reliability and efficiency in our payroll processing, and TAP delivered both.” - Benefits Manager, Paulino Home Care

Integrity Marketing Group Finds Insurance Staffing Solution

For insurance and financial services organizations, speed and flexibility can determine success. Integrity Marketing Group, a national leader in life and health insurance and retirement planning, needed staffing support that could scale quickly across its growing operations. TAP’s Global 'Gig Economy' People Model™ delivered immediate value by providing an experienced Program Manager who integrated seamlessly with existing teams. This flexible, people first approach enabled real time collaboration, supported evolving initiatives, and helped maintain momentum without delays. “TAP delivered the right person at the right time, which helped us maintain momentum and achieve success across key initiatives.” - Integrity Marketing Group, VP of Operations

WorkBright Ensures I-9 Compliance with Custom Audit Engine

Sometimes compliance can feel like a never-ending game of catch-up, especially in industries where speed and accuracy matter most. WorkBright, an HR onboarding software provider based in Colorado, knew that completing and reviewing I9 documents for high-volume seasonal and construction hiring created unnecessary delays. With their mission to simplify onboarding, they partnered with TAP Innovations for a technology-driven solution. WorkBright needed a reliable way to automate their document auditing and reduce costly errors. TAP’s Custom App™ delivered the right fit at the right time, combining automation with efficiency to ease compliance burdens. “We appreciated the teamwork and communication throughout the project, and the results have been excellent.” - WorkBright, CEO

Capitol Concierge Migrates 5,250 Historical HR Documents

Even companies that thrive on providing high-touch, personalized services need their behind-the-scenes systems to run flawlessly. For Capitol Concierge, a leader in concierge and lifestyle management services, their HR team faced a big challenge. With over 5,000 employee files stored in APS and a move to Paycor underway, they risked drowning in a M.E.S.S (Manual Efforts & SpreadSheets) if the transition wasn’t handled properly. TAP Innovations implemented its secure Historical Document Migration Solution™, automating the migration of 5,250 HR documents. From W2s and I-9s to personnel files and agreements, TAP ensured accuracy, speed, and compliance while eliminating the risk of manual data transfer errors. “Happy to see the project finishing on time. Excellent progress this week, and the flexibility TAP provided was a huge help.” – Director, Human Resources, Capitol Concierge

Superior Industrial Maintenance Integrates Vista with Paycor

When precision matters, even your job codes should be in sync. Superior Industrial Maintenance, operating six facilities across North Carolina and South Carolina, provides preventive and emergency maintenance services to industrial and building materials sectors. To support ongoing growth, their leadership needed to ensure their Enterprise Resource Planning (ERP) and Human Resources (HR) systems communicated flawlessly. Before the project, job codes had to be entered manually into both Vista and Paycor. Sound familiar? That type of Manual Efforts & SpreadSheets (M.E.S.S.) meant delays, data mismatches, and wasted time that should have been spent on fieldwork or strategic planning. TAP Innovations solved that. The TAP team developed a time-triggered integration that automates the syncing of job code names, codes, and effective dates between Vista and Paycor. “We needed reliability and accuracy with our job data, and TAP delivered just that. The process is faster, cleaner, and far more dependable.” - CFO, Superior Industrial Maintenance

Digital Engagement Platform Launches Secure E Business Card Application

Growing a digital engagement platform requires more than innovative ideas. It demands scalability, security, and seamless user experiences. A west coast based digital communication platform focused on simplifying how businesses connect with customers found that its existing systems were limiting growth and slowing momentum. As user adoption increased, challenges emerged around platform performance, secure data handling, and onboarding workflows. Managing digital business cards, customer interactions, and payments required a stronger technical foundation to support long term growth. TAP’s Custom App™ provided that foundation. TAP partnered closely with the organization to design and enhance a secure e business card application that strengthened onboarding, improved performance, and ensured scalability. The solution modernized digital interactions while positioning the platform for future expansion. "TAP delivered solutions that pushed our platform to the next level and positioned us for sustainable growth." - Founder, digital engagement platform

Trident Process Systems Automates Project Scheduling with Excel

In industrial fabrication, staying on schedule is just as critical as the engineering itself. Trident Process Systems designs and fabricates process solutions for oil and gas, petrochemical, and industrial customers. Managing hundreds of active projects across more than 100,000 square feet of fabrication space required precise workforce and production scheduling. That scheduling lived entirely in Excel. Multiple spreadsheets were updated manually each week, making it difficult to track capacity, timelines, and project progress with confidence. TAP Innovations partnered with Trident Process Systems to automate their Excel based scheduling process, bringing structure, logic, and efficiency to project planning. “Scheduling is no longer a guessing game, and our teams have much better visibility into project timelines.” - Operations Manager, Trident Process Systems

Lifeworks Migrates 413 Historical HR Documents

For nonprofits like Lifeworks, every resource counts. But when employee records were scattered across SharePoint and needed to be moved into Paycor, their HR team faced an uphill battle. The process was a M.E.S.S (Manual Efforts & SpreadSheets), draining time and risking compliance gaps instead of supporting staff and programs that empower people with developmental and intellectual disabilities. TAP Innovations introduced its proprietary and secure Historical Document Migration Solution™, automating the transfer of hundreds of employee records with accuracy and speed. Sensitive data stayed protected, and the HR team gained peace of mind knowing their files were complete, organized, and easy to access. “Great team work on the documents migration.”- CFO, Lifeworks

R&J Trucking (American Bulk) Migrates 19,327 Historical HR Documents

Imagine moving thousands of loads every week while still buried under piles of driver settlement sheets. That was the situation for R&J Trucking (American Bulk), where nearly 20,000 documents piled up in legacy systems. With drivers across multiple states, compliance checks and payroll updates became a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations deployed its proprietary Historical Document Migration Solution™, seamlessly transferring 19,327 settlement sheets from Captiflow into Paycor employee profiles. With secure automation, every driver now has their weekly settlement documents uploaded accurately, on time, and with zero manual headaches. “It’s tough to beat TAP. Five out of five.”- President, R&J Trucking

Collinson Group Finds Technology Staffing Solution

When momentum spans continents, talent gaps cannot slow progress. Collinson Group, a global leader in customer benefits and loyalty programs, needed specialized cloud engineering support to keep critical infrastructure moving across its worldwide operations. With brands including Priority Pass, Lounge Key, Lounge Pass, and Airport Dimensions, Collinson operates across 12 major global hubs serving travel, banking, and retail customers. TAP delivered immediate support through TAP’s Global 'Gig Economy' People Model™, providing a highly skilled Cloud Engineer who onboarded quickly, adapted to complex processes, and collaborated seamlessly across time zones. “TAP’s people became part of our extended team, filling a critical skill gap at the exact moment we needed them most. Their ability to move quickly and deliver quality was unmatched.” - Collinson Group, Lorri Peterson

AspenHR Automates Benefits with Custom Election App

When benefit season rolled around each year, AspenHR found that manual processes created more headaches than celebrations. Spreadsheets multiplied, updates were prone to human error, and their team spent countless hours reconciling contributions across hundreds of clients. As a trusted HR partner for startups and growth-focused companies, AspenHR prided itself on white-glove service but needed a new approach to keep pace with demand. That is when TAP’s Custom App™ became essential to modernizing their benefit election processes. The solution was a turning point in helping them stay efficient, compliant, and client-centric without adding extra burden to staff. “This is amazing work! We really looking forward to using this.” - AspenHR, CFO

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