Success Stories - TAP Innovations

Paycor Migrates 5,000,000 Historical HR Documents

What happens when a leading HR and payroll technology provider needs to manage millions of historical files for a massive client migration? That was the challenge for Paycor, a trusted SaaS provider supporting businesses nationwide. With more than 5 million pay records spread across 778 FEINs, the project presented a M.E.S.S (Manual Efforts & SpreadSheets) far too complex for manual processing. TAP Innovations delivered with its secure Historical Data Migration Solution™. Our team processed millions of historical pay records from a partner source into Paycor’s Perform platform. Using automated file handling and error reporting, TAP generated import-ready files, flagged unmatched records, and provided outputs to ensure complete data accuracy. Every transfer was handled securely through SFTP and staged for Paycor validation simplifying one of the largest-scale migrations in recent history. “TAP has been helpful. Everything was ready and available for us when we were ready to close out tasks.”- CFO, Paycor

Raken Migrates 8,699 Historical HR Documents

Imagine running a fast-growing construction software company but being slowed down by thousands of HR files stuck in an old system. That was the reality for Raken, who needed to migrate years of sensitive employee records from Zenefits into Paylocity. Compliance checks were tedious, HR teams wasted time hunting for files, and the process felt like a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations delivered its proprietary and secure Historical Document Migration Solution™, automating the transfer of 8,699 employee documents with accuracy and speed. Every W2, W4, I-9, contract, and personnel file was securely migrated into Paylocity giving Raken the confidence and efficiency they needed. “TAP made it simple for us to move our HR files securely and quickly.” - CFO, Raken

Lone Star National Bank Migrates 30,913 Historical HR Documents

Ever feel like your HR department is running a never-ending relay race with files instead of batons? That was the reality for Lone Star National Bank, where HR teams juggled tens of thousands of sensitive employee records across outdated platforms. Manual downloads and uploads created a M.E.S.S (Manual Efforts & SpreadSheets) that drained time and energy. TAP Innovations introduced its secure Historical Document Migration Solution™, automating the movement of more than 30,000 files from Paycom to Paycor. By securing and streamlining the process, TAP safeguarded critical employee data including W2s, W4s, I-9s, personnel files, and policy documents without the manual headaches. “Thank you for your patience. We appreciate your facilitation of this process.”- VP Sales, Lone Star National Bank

Hamra Management Advances with Automated HR Reporting & Analytics

Restaurant and hospitality leaders know the frustration of juggling massive operations with outdated reporting. For Hamra Management, a franchise operator with 110 locations, 7000 employees, and brands like Panera Bread, Wendy’s, and Noodles & Company, the reporting burden created a constant M.E.S.S (Manual Efforts & SpreadSheets). Reports were difficult to standardize, time-consuming to produce, and often delayed critical insights. The lack of accessible dashboards meant leadership could not always act on the most accurate or timely data. TAP’s Reporting & Analytics Solution™ brought a secure, phased, people-focused approach to Hamra’s operations. We partnered closely to automate workflows, eliminate redundant manual reporting, and provide leadership with easy-to-access dashboards and real-time insights. The result was clear visibility across brands, locations, and functions. “TAP provided the tools and partnership we needed to simplify our reporting and empower our team with information that makes us stronger every day.” – President & CEO, Hamra Management

Centric3 Finds Consulting Staffing Solution

For technology consulting firms, balancing rapid growth with secure, efficient delivery is essential. Centric3, a Florida based consulting firm focused on digital transformation, cloud services, and cybersecurity, needed flexible staffing support to strengthen vendor management and keep teams agile as client demands increased. Centric3 partnered with TAP through TAP’s Global 'Gig Economy' People Model™, gaining on demand access to vetted professionals who integrated quickly and worked securely alongside internal teams. This flexible approach enabled faster onboarding, smoother collaboration, and the right expertise at the right time to support evolving projects. “TAP’s team fit in quickly, solved critical gaps, and helped us elevate delivery standards across our projects.” - Centric3, Principal

Tak Management Integrates Paycor with RTI

You know when a growing business starts operating across multiple states and suddenly your systems do not talk to each other? That was the reality for Tak Management. With operations across 12 regions and 175 locations in New Jersey and Florida, they deliver top-tier property management for both residential and commercial real estate. But their employee demographic updates were stuck in manual mode. The process of transferring HR data from Paycor into their Point-of-Sale (POS) software RTI was manual, slow, and prone to delays. For companies handling complex tenant and staff management, this was a big risk. TAP Innovations solved that. We automated the daily transfer of employee demographic information from Paycor to an SFTP location for Tak’s team to upload into RTI. Simple, reliable, and fast. “I mean you guys are awesome. I'll give you a 5 out of 5 all day.” – Owner, Tak Management

Cain Management Migrates 9,988 Historical HR Documents

What if your restaurant business risked losing nearly 10,000 employee documents during a system transition? That was the challenge for Cain Management, a family-owned Dunkin’ franchise group based in Connecticut operating 53 locations across the US. Their HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) with critical compliance records locked in ADP Workforce Now and the move to Paycor approaching fast. TAP Innovations stepped in with its secure Historical Document Migration Solution™. We automated the transfer of 9,988 files including W2s, W4s, I9s, contracts, paystubs, and personnel records from ADP into Paycor. By staging files securely in Azure storage and using automation, TAP ensured every employee document was uploaded into the correct profile, eliminating risk and saving valuable time. “This has been very valuable. You guys did an awesome job.” - Controller, Cain Management

Edifice Protection Group Integrates Paycor with QuickBooks

You know how fast-paced and detail-heavy security services can be. Now imagine managing that across multiple states with dozens of client contracts to track. That was the reality for Edifice Protection Group, a provider of custom security solutions including surveillance and access control for both residential and commercial properties. With employees working across Louisiana, Texas, Indiana, and beyond, Edifice needed a reliable way to convert time worked from their HR system into accurate client invoices. Their team was spending too much time pulling work hours from Paycor and formatting data for QuickBooks. TAP Innovations solved that. We built an automated integration that extracts employee hours from Paycor, formats them to match the QuickBooks import specs, and securely drops them into an SFTP site for direct upload. “This solution removed extra steps and gave us better accuracy and faster billing.” – President, Edifice Protection Group

Quigley Eye Specialists Migrates 10,000 Historical HR Documents

When you’re focused on protecting patients’ vision, you don’t want to lose sight of thousands of critical HR files. That was the challenge for Quigley Eye Specialists as they prepared to move from Paycom to Paycor. With thousands of employee documents at risk, their HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) that could delay operations and threaten compliance. TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™, automating the migration of up to 10,000 HR files, including W2s, W4s, I-9s, personnel records, and agreements. By eliminating manual effort and securing sensitive information, TAP gave Quigley’s HR team peace of mind and efficiency. “TAP made the migration process seamless and gave us confidence that every record was transferred safely.” – VP, Human Resources, Quigley Eye Specialists

One Holland Migrates 37,000 Historical HR Documents

What would you do if 37,000 employee documents were about to get stuck in an old HR system with no easy way out? For One Holland Corporation the restaurant and hospitality group behind brands like First Watch, Dunkin, Skyline Chili, LaRosa’s, and more that was the looming challenge. With operations spanning 110 locations and nearly 850 employees, the administrative burden of downloading and re-uploading thousands of HR files by hand would have created a massive M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations deployed its proprietary Historical Document Migration Solution™ to automate the secure transfer of 37,000 employee documents from Paylocity to Paycor. This included W2s, W4s, I9s, personnel files, and confidential agreements all seamlessly mapped to the right employee records. By leveraging automation, TAP eliminated manual effort while ensuring accuracy, security, and compliance. “You’ve been flexible in meeting our needs and helping the project move forward.”- President, One Holland Corporation

MLR Tribal Solutions Finds Healthcare Staffing Solution

In healthcare and tribal government work, every hour saved on back-office tasks means more time to focus on communities. For MLR Tribal Solutions, managing medical claims data entry across multiple tribal entities was a heavy lift that strained internal resources. The leadership team needed a staffing approach that could bring speed, scale, and skill without the burden of long onboarding cycles. MLR Tribal Solutions is based in Texas and serves tribal organizations nationwide. With projects spanning healthcare, government, and managed services, they faced growing pressure to process claims efficiently. The need for dedicated, secure, and skilled support was critical to maintaining compliance and service delivery. TAP’s Global 'Gig Economy' People Model™ stepped in with a people-first solution. By assigning skilled resources, setting up secure environments, and supporting real-time collaboration, TAP ensured the right talent was in place from day one. The combination of speed, trust, and expertise helped MLR clear bottlenecks while staying focused on strategic goals. "TAP gave us the flexibility and confidence we needed to keep projects moving without missing a beat.” - MLR Tribal Solutions, VP Sales

Northgate Holdings Integrates Paycor with Unifocus

In hospitality, great guest experiences begin with well coordinated teams behind the scenes. Northgate Holdings / Northgate Resorts manages a portfolio of resort, campground, and vacation properties across multiple regions. With seasonal staffing, fluctuating demand, and diverse property operations, keeping workforce data aligned between systems became increasingly important. Employee data lived in Paycor while labor planning and workforce management relied on Unifocus, creating manual work to keep systems in sync. TAP Innovations partnered with Northgate Holdings to automate employee data transfers between Paycor and Unifocus, eliminating duplicate entry and improving workforce visibility. “Employee data now syncs automatically, which makes workforce planning much more efficient.” - Director of Human Resources, Northgate Holdings

Rolling Dough Enterprises Integrates Custom POS with Paycor

Running a busy bakery café is about rhythm. When systems fall out of sync, the whole operation feels it. Rolling Dough Enterprises, a Panera Bread franchisee operating across Texas, manages hundreds of employees across dozens of locations. Daily time punches and tip data were captured in a custom Point of Sale system, while payroll and HR lived in Paycor. Before integration, this critical data had to be moved manually. The process was time consuming, repetitive, and prone to errors that could impact payroll accuracy and employee trust. TAP Innovations partnered with Rolling Dough Enterprises to automate the flow of employee, time, and tip data from their custom POS directly into Paycor’s Time and Attendance platform. “Our payroll process is now hands off and accurate. The automation changed the game for our operations.”- CEO, Rolling Dough Enterprises

M&R Corporate Services Migrates 1,017 Historical HR Documents

Ever wished paystubs and W2s could move as quickly as your team’s deadlines? For M&R Corporate Services, thousands of files were stuck in a M.E.S.S (Manual Efforts & SpreadSheets), slowing compliance checks and draining staff hours. Legacy systems like Kronos held years of employee data that needed to be transferred securely to Paycor Perform. TAP Innovations delivered its secure Historical Document Migration Solution™, automatically moving 1,017 files including W2s, W4s, i9s, paystubs, and personnel records into employee profiles. The process ensured full accuracy, protected sensitive employee data, and saved countless hours of manual entry. “You guys have earned another 5 in my book… I appreciate your quick response, efficiency, and what was accomplished on the project.”- Director of Human Resources, M&R Corporate Services

DigitalBlue Software Upgrades To Government Services Web Portal

Every organization reaches a point where outdated technology holds back progress. For DigitalBlue Software, the opportunity to innovate came with their partnership to support the Kickapoo Tribal Nation. DigitalBlue, based in Texas, has built its reputation on developing software solutions that drive operational efficiency and stronger customer engagement. Their mission aligned perfectly with the Nation’s goal to modernize its social services management. Replacing a legacy MS Access system required flexibility, scalability, and security that only a tailored solution could provide. TAP’s Custom App™ was implemented to elevate service delivery and access for Tribal Members. The collaboration delivered more than just technology, it restored confidence in how community members interact with essential resources. "This project gave us a powerful way to connect services and people effectively” - DigitalBlue Software, Founder & CEO

FlowIQ: THE Enterprise Integration Platform

For 7+ years, TAP Innovations has seen the same story unfold: companies relying on HR, Finance, POS, CRM, and Reporting systems that simply don’t talk to each other. Teams re-key data, build endless spreadsheets, and manage workarounds just to keep business moving, resulting in one big M.E.S.S. (Manual Efforts & SpreadSheets). So we got to work, refining THE Integrated Digital Toolbox™ and our Global “Gig Economy” People Model™, proven across 70 industries and 600+ customers with a 4.8/5 CSAT. Just like a Cajun chef cooking the perfect gumbo, we’ve combined every ingredient and added our lagniappe: 12+ months of AI innovation, that “something extra.” When you mix those amazing ingredients together, voila. You get FlowIQ, a breakthrough Integration Platform as a Service (iPaaS) built to help you Work Smarter. Connect Anything. Automate Everything.

Circle of Care Integrates Raintree with Paycor

Have you ever felt buried under spreadsheets just to run payroll? That was the challenge for Circle of Care, a healthcare provider focused on pediatrics, primary care, and mental health. They were spending too much time manually converting timesheet data into a payroll-ready format. With a growing team of speech therapists and an expanding patient base across Texas, the need for clean, automated payroll data became urgent. Their timesheets lived in Raintree. Their payroll system was Paycor. But there was no connection between them. That gap created hours of extra work and introduced risks for errors in pay and compliance reporting. TAP Innovations fixed that. By leveraging automation and data transformation tools, TAP created a custom workflow that takes Raintree timesheet data, processes it into Paycor’s payroll format, and includes ACA hours. “This solution gave us much-needed accuracy and saved us from the hours we used to spend prepping payroll files.” – Controller, Circle of Care

Hospitality Management Group Migrates 4,126 Historical HR Documents

Running hotels and restaurants requires constant focus on guests, staff, and daily operations. For a Midwest based hospitality management group overseeing multiple lodging and dining brands, that focus was disrupted by outdated HR systems filled with years of employee records. The HR team was stuck in a M.E.S.S (Manual Efforts & SpreadSheets). Extracting historical data from a legacy platform often caused system crashes, putting critical employee history at risk just as access to the old system was nearing expiration. TAP Innovations deployed its secure Historical Document Migration Solution™, automating the extraction of employee data including EEOC records, pay rate changes, job titles, notes, and timecards. TAP delivered two clean datasets: one formatted for direct import into the new HCM system and another structured report for leadership review. Thousands of historical paystubs were also uploaded automatically, preserving full employee history. ""- VP of HR, hospitality management group

MobileOne Integrates Paycor with Accurate

In wireless retail, speed matters just as much as signal strength. MobileOne, a major T-Mobile partner, operates hundreds of retail locations across the western United States. With more than 1,500 employees spread across 13 states, rapid and accurate hiring is critical to keeping stores staffed and customers connected. As MobileOne transitioned to Paycor for human resources, their background check system, Accurate, needed to remain tightly integrated to avoid slowing onboarding. TAP Innovations partnered with MobileOne to build a real time, bi directional integration between Paycor and Accurate, eliminating duplicate entry and giving HR teams full visibility into background check status. “We no longer chase background updates or enter candidate data twice. The process is much smoother now.” - Director of HR, MobileOne

Diplomatic Language Services Migrates 12,000 Historical HR Documents

What happens when a global-focused language training organization suddenly risks losing access to years of critical HR files? That was the challenge facing Diplomatic Language Services (DLS), which provides language and cultural training for government, military, and business clients. With their move off Paycom’s platform, thousands of employee records were in danger of becoming inaccessible leaving the HR team in a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations stepped in with its secure Historical Document Migration Solution™. We automated the migration of 12,000 employee files including W2s, W4s, I9s, contracts, and personnel records into Paycor. Active employee documents were uploaded directly into Paycor folders using employee identifiers, while terminated employee records were securely stored in Azure. This ensured legal compliance, eliminated manual efforts, and safeguarded sensitive information. “Working with TAP has been great. The project management, organization, and clear explanations made a huge difference.” - HR Director, Diplomatic Language Services

Solutions

Customer Successes

About