Success Stories - TAP Innovations

CookNSolo Restaurants Integrates Toast with Paycor

In the restaurant world, timing and precision matter just as much behind the scenes as they do on the plate. CookNSolo Restaurants operates a portfolio of award winning dining concepts, each with its own staff, schedules, and point of sale activity. With Toast managing in restaurant operations and Paycor handling HR and payroll, keeping employee data aligned across systems became increasingly complex. Manual updates between POS and HR systems slowed processes and introduced unnecessary risk. TAP Innovations partnered with CookNSolo to automate employee and time data movement between Toast and Paycor, giving their operations team a cleaner and more reliable workflow. “The integration removed a lot of manual work and made our payroll process much easier to manage.” - Director of Operations. CookNSolo

Companion Care Integrates Paycor with LaSRS

Providing dependable in home care requires more than compassion. It also requires accurate systems working quietly in the background. Companion Care supports seniors and individuals with disabilities across multiple Louisiana communities. With caregivers submitting time through the Louisiana Services Reporting System (LaSRS) and payroll managed in Paycor, keeping employee data aligned became increasingly difficult through manual processes. Double entry, field mismatches, and delayed payroll cycles were creating unnecessary strain on the back office. TAP Innovations partnered with Companion Care to automate employee and time data sharing between Paycor and LaSRS, removing manual effort and improving accuracy. “We spend far less time fixing payroll issues and a lot more time focusing on our caregivers.” - Director of Operations, Companion Care

Focus Staff Finds Healthcare Staffing Solution

When was the last time your organization needed a leader who could guide technology strategy without the weight of a full time hire? For Focus Staff, a Texas based staffing firm serving healthcare, IT, and administrative industries, that moment came as they pursued a more automated and scalable recruiting model. With more than 200 employees across multiple states, Focus Staff needed fractional CTO leadership aligned with the CEO’s vision for innovation. TAP’s Global 'Gig Economy' People Model™ delivered the solution by providing immediate access to a seasoned fractional technology leader. This flexible, people first approach enabled Focus Staff to strengthen automation, improve performance, and elevate IT strategy without the delays or overhead of traditional hiring. “TAP delivered a fractional leader who elevated our IT program and aligned seamlessly with our business vision. Their people first approach made all the difference.” - Focus Staff, CEO Download PDF

Unleashed Brands Integrates ATS with Paycor

With more than 400 locations and 2,600 employees, Unleashed Brands, the parent company of Urban Air and five other youth enrichment brands including The Little Gym and Snapology, needed a smarter way to connect their Applicant Tracking System with their HR platform, Paycor. Their challenge was unique because one hiring system had to support hundreds of Paycor client IDs across different franchise brands. TAP Innovations built a customized webhook based integration that activates as soon as a candidate is marked “Hired” in the applicant tracking system. That data is automatically mapped to the correct Paycor client ID and sent through the new hire interface to ensure accuracy and scalability. “This solution aligned perfectly with how we manage hiring across multiple brands. It is built to scale with us.” - Senior HR Lead, Unleashed Brands

Community Nonprofit Migrates 2,585 Historical HR Documents

For nonprofits focused on advocacy and community development, time spent on paperwork is time taken away from serving people. That was the challenge for a New York based community nonprofit dedicated to advancing social justice and economic opportunity. Their HR team needed to migrate 2,585 historical records including W2s, W4s, I-9s, personnel files, and agreements into Paylocity, but the process was too complex and time intensive to manage manually. The team was buried in a M.E.S.S (Manual Efforts & SpreadSheets), where every document move drained limited resources. With compliance requirements and sensitive employee data at stake, efficiency and security were critical. TAP Innovations introduced its proprietary Historical Document Migration Solution™. Using smart workflows, TAP automated the secure transfer of every file, eliminating inefficiencies and ensuring accuracy. The HR team regained confidence in their records while reclaiming time for mission driven work. "The project ran smoothly, and we are glad to have our records where they belong." - VP Sales, community nonprofit organization

Crown Equipment Finds Manufacturing Staffing Solution

What happens when a global leader in forklift and warehouse solutions faces a talent gap that threatens momentum? Crown Equipment, headquartered in Ohio, designs advanced material handling technology that drives productivity across warehouses and distribution centers worldwide. Supporting innovation at this scale requires specialized expertise, and when a critical Data Engineer role needed to be filled quickly, traditional hiring timelines were not an option. Maintaining project velocity and operational continuity became the priority. TAP’s Global 'Gig Economy' People Model™ delivered immediate staffing support built for speed and precision. By providing access to Amazing People with deep technical expertise and the ability to integrate quickly, TAP ensured Crown Equipment received a consultant who aligned seamlessly with internal teams. Rapid deployment, flexible engagement, and strong collaboration kept initiatives on track and delivered value without disruption. "TAP brought us the right talent at the right time and helped us maintain project continuity without disruption." - Crown Equipment, HR Representative

Ursus Integrates JobDiva with Paycor

Imagine chasing reports daily while managing fast-paced hiring. Ursus Inc, a staffing and IT consulting leader, supports top companies across six states including California, Idaho, and Florida. With offices in 14 regions and expertise in technology recruiting, their business depends on speed and precision when moving candidates from selection to onboarding. Before working with TAP Innovations, their recruiting platform JobDiva was not connected to Paycor, their HR platform. This meant every new hire had to be manually entered, increasing the risk of duplicate records, missed deadlines, and onboarding delays. It was a bottleneck for a company built on agility. TAP Innovations fixed that. We built an automated connection that checks JobDiva every 10 minutes for new candidates flagged for onboarding and pushes them into Paycor using the New Hire API. Our solution includes a built-in safeguard against duplicate records to keep their data clean and their process efficient. “Thanks to TAP, our onboarding flow is now reliable and fast, which helps us stay competitive in tech staffing.” – CFO, Ursus Inc

Tak Management Integrates Paycor with RTI

You know when a growing business starts operating across multiple states and suddenly your systems do not talk to each other? That was the reality for Tak Management. With operations across 12 regions and 175 locations in New Jersey and Florida, they deliver top-tier property management for both residential and commercial real estate. But their employee demographic updates were stuck in manual mode. The process of transferring HR data from Paycor into their Point-of-Sale (POS) software RTI was manual, slow, and prone to delays. For companies handling complex tenant and staff management, this was a big risk. TAP Innovations solved that. We automated the daily transfer of employee demographic information from Paycor to an SFTP location for Tak’s team to upload into RTI. Simple, reliable, and fast. “I mean you guys are awesome. I'll give you a 5 out of 5 all day.” – Owner, Tak Management

Goldfarb Properties Integrates Paycor with Yardi

If time is money, Goldfarb Properties was spending too much of both. This real estate management firm, with 14 locations across New York, New Jersey, and Florida, faced a repetitive and time-consuming task every month. Two employees dedicated two full days to converting payroll journal data from their Paycor Human Resources platform into a format suitable for their financial system, Yardi. That kind of manual effort is all too familiar in real estate, where financial precision matters and data flows between systems are often anything but simple. TAP Innovations fixed that. By connecting Paycor to Yardi through automated integration, TAP turned a multiday process into a streamlined weekly task, saving valuable time and reducing error risk. “Now our payroll data flows into Yardi without the back-and-forth. It's a win for finance and operations.” – CFO, Goldfarb Properties

Mosaic Management Advances with Automated HR Reporting & Analytics

Imagine running multiple senior living communities, each with different staffing needs, shifts, and managers, but no clear way to see if your people are aligned to your budget. For Mosaic Management, a senior care organization with operations across OR, FL, CA, and MA, the struggle with M.E.S.S (Manual Efforts & SpreadSheets) became overwhelming. Leaders needed reliable insights to track staffing hours by building, position, and shift without waiting on outdated reports. The lack of streamlined reporting made decision-making slower and more stressful. TAP’s Reporting & Analytics Solution™ provided a phased and people-focused approach. By automating their reporting and giving managers side-by-side views of worked versus budgeted hours, Mosaic unlocked time savings and visibility across 22 locations. Real-time dashboards replaced spreadsheets, ensuring managers had the data they needed when they needed it. "Though the project was eventually canceled, working with TAP was a great experience. The organization, communication, and level of project management set a standard we wish all vendors followed." – Director of Accounting, Mosaic Management

ABC Imaging Migrates 1,600 Historical HR Documents

What happens when a company known for managing millions of printed documents finds itself buried under its own HR files? That was the challenge for ABC Imaging. With thousands of employee records stuck in ADP, their team faced a M.E.S.S (Manual Efforts & SpreadSheets), making it difficult to maintain compliance and efficiency across locations nationwide. TAP Innovations introduced its proprietary and secure Historical Document & Data Migration Solution™. TAP automated the extraction and transfer of employee files W2s, W4s, i9s, personnel files, and agreements while also migrating employee wage history and job history into Paychex. Every record was moved accurately and securely, eliminating the risks of manual processes and freeing up staff for higher-value tasks. “Appreciate all of your assistance on this project.” Vice President of Operations, ABC Imaging

PB&J Restaurants Inc Integrates Paycor with Aloha

Managing payroll, time tracking, and tip reporting across 15 busy restaurant locations is no small task. PB&J Restaurants Inc, known for beloved brands like Burnt End BBQ, Yaya's Euro Bistro, Starbucks, and more, operates across Kansas, Missouri, Florida, and Washington DC. With over 400 employees and multiple brands under one umbrella, they were spending too much time syncing employee data between Paycor, Aloha, and Paradox. This type of juggling act is common in the hospitality industry, where onboarding, pay rates, and tips are always moving. But without reliable system integration, the results are data entry bottlenecks and payroll delays. TAP Innovations cleared the table. We delivered multiple custom-built integrations that sync employee and time data from system to system, helping PB&J Restaurants Inc reduce complexity and refocus on what they do best: delivering unforgettable dining experiences. “We are so happy with the go live! Thanks, TAP.” – COO, PB&J Restaurants Inc

Envoy Finds Consulting Staffing Solution

For technology services firms, keeping pace with growth requires speed, precision, and the right expertise. Envoy, a Texas based provider serving the Southwest, needed to scale cloud, security, and infrastructure teams quickly without slowing delivery or disrupting its customer first approach. TAP’s Global 'Gig Economy' People Model™ provided immediate access to skilled professionals who integrated seamlessly with Envoy’s teams. This flexible approach accelerated onboarding, supported open collaboration, and kept project momentum strong as demands shifted. “The TAP team delivered exactly what we needed, and their people integrated with ours from day one. It felt like an extension of our own staff, not just a staffing solution.” - Envoy, VP of Operations

Platt Builders Integrates Paycor with QuickBooks

Platt Builders, a high-end general contracting firm in Massachusetts with one primary location, needed to connect key business platforms across their HR and financial operations. With a reputation built on excellence in home remodeling and custom construction, they were spending more time than expected managing data between systems. Manual processes and disconnected software made financial reporting slow and complicated. Like many businesses, Platt Builders needed real-time insight without drowning in spreadsheets or repetitive uploads. TAP Innovations fixed that. Using proven integration strategies, TAP Innovations connected their HR system, Paycor, with their accounting platform, QuickBooks. “The solution TAP delivered saved us hours every month and reduced our manual workload significantly.” – VP of Finance, Platt Builders

HCM Unlocked Drives Financial Process Improvement with TAP Innovations

When growth outpaces process, it’s time to reimagine the workflow. HCM Unlocked, a Florida-based human capital management consulting firm, supports hundreds of clients across the Southeast. With 214 employees and a fast-growing managed payroll division, they needed help improving the way internal operations handled scaling, automation, and consistency. Their team was spending too much time processing payrolls manually, limiting their ability to evolve into data-driven advisors. As client demand rose, so did the need for better structure and sustainable practices. TAP Innovations partnered with HCM Unlocked to assess, advise, and build a smarter financial process. From job shadowing to future-state planning, TAP created a path for automation and cost-effective growth. “We now have a clearer strategy and real steps forward. TAP gave us clarity, not just recommendations.” – CEO, HCM Unlocked

Lighthouse Finds Program Management Staffing Solution

For purpose driven organizations, operational slowdowns can limit impact. Lighthouse, a Texas based nonprofit serving individuals with vision impairment, relies on strong project leadership to support rehabilitation programs, assistive technology initiatives, and advocacy efforts. When a gap emerged in program management, they needed experienced leadership that could step in quickly and provide structure. TAP’s Global 'Gig Economy' People Model™ delivered a flexible solution by providing a Fractional Program Manager on a time and materials basis. The TAP consultant integrated smoothly with Lighthouse’s team, established best practices, strengthened project oversight, and supported change management. This approach gave Lighthouse the leadership support it needed while keeping focus on its mission. “TAP provided leadership that blended seamlessly with our team and helped us strengthen how projects are managed across the organization.” - Lighthouse, CEO

Factory Connection Migrates 30,743 Historical HR Documents

Managing fashion trends across hundreds of stores is tough enough managing tens of thousands of HR files shouldn’t be. For Factory Connection, more than 30,743 employee documents were sitting in Paycom, creating a M.E.S.S (Manual Efforts & SpreadSheets). Their HR team faced compliance risks, wasted staff hours, and the pressure of a strict go-live deadline. TAP Innovations solved the challenge with its proprietary and secure Historical Document Migration Solution™. TAP automated the transfer of W2s, W4s, i9s, personnel files, and agreements from Paycom into Paycor. With accuracy and speed, TAP ensured every document was delivered securely helping Factory Connection meet its critical go-live date without fail. “We are sp happy with all the effort TAP has given. Thanks for helping us out!” - HR Director, Factory Connection

Goldfarb Migrates 10,000 Historical HR Documents

Managing residential properties across the New York metro area is no small task and neither is keeping thousands of employee records accurate and secure during an HCM system change. For Goldfarb Properties, a real estate management firm with over 1,000 active and inactive employees, the challenge of moving historical files from ADP to Paycor quickly turned into a looming M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations delivered its proprietary Historical Document Migration Solution™, automating the transfer of 10,000 employee records including W2s, W4s, I9s, personnel files, and confidential agreements. Each file was securely mapped to the correct employee profile, reducing risk and ensuring compliance with industry regulations all while saving massive amounts of time compared to manual transfers. “TAP made it simple for us to access the historical files we needed in Paycor without risking delays or errors.”- CFO, Goldfarb Properties

Lotus Concepts Management Migrates 27,954 Historical HR Documents

Running restaurants, breweries, and entertainment venues takes nonstop energy but what happens when HR files slow down the show? For Lotus Concepts Management, the operator behind brands like ViewHouse, VHBeer, MyNeighborFelix, WonderYard, and Noble, the problem was a M.E.S.S (Manual Efforts & SpreadSheets) of thousands of historical HR documents trapped in Paycom. From W2s and W4s to i9s, personnel files, and agreements, the hospitality group needed a secure and automated way to move nearly 28,000 records into Paycor. Relying on manual efforts risked errors, compliance issues, and wasted staff hours that could be better spent driving guest experiences. TAP Innovations implemented its proprietary Historical Document Migration Solution™, automating the secure extraction and migration of 27,954 files. This eliminated manual work, protected sensitive employee data, and created faster access for HR teams across the organization. “Great teamwork and appreciate the effort to make smooth communication and provide regular updates.”- Controller, Lotus Concepts Management

Evo Entertainment Integrates Paycor with Toast

Running movie theaters, arcades, bowling lanes, and full-service restaurants is already complex. Now imagine doing that across 16 regions, over 1,000 locations, and with more than 1,000 employees. That’s the scale Evo Entertainment Group handles every day from Texas to Virginia. But managing payroll and employee records between Paycor and Toast was slowing them down. Time-consuming manual data transfers, inconsistent employee information, and missed tip entries left the team juggling too many disconnected tasks. It wasn’t just inefficient. It was frustrating. TAP Innovations fixed that. We created powerful connections between Toast and Paycor so Evo could automate employee updates, punch data, and tips across both platforms. “Appreciated work so far!” – Chief People Officer, Evo Entertainment Group

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