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Multi Location Automotive Retail Group Migrates 24,000+ Historical HR Documents
Solution Description:
What happens when a rapidly expanding automotive retail organization needs to change HR systems without losing access to critical employee history? For a multi location automotive retail group operating dozens of dealerships across several states, the answer was pressure, urgency, and risk.
More than 24,000 historical employee documents including W2s, W4s, I 9s, payroll records, and onboarding agreements were locked inside a legacy HCM platform that was being retired. Manual downloads would have taken months and introduced compliance concerns across sales, service, and corporate teams.
TAP Innovations deployed its Historical Document Migration Solution™, powered by automation, to securely extract, stage, and migrate all employee documents into the organization’s new HCM environment without disrupting day to day dealership operations.
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- Director of Operations, multi location automotive retail group
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Challenge:
The organization faced major risks during its HCM transition, including:
- More than 24,000 historical employee documents spread across multiple dealerships
- Critical compliance files at risk of becoming inaccessible once legacy system access ended
- Extremely high labor costs and delays if handled manually
At 5 minutes per document, manually processing 24,127 files would require over 1,000 staff hours. At $25 per hour, that translates to more than $25,000 in labor costs, not including the operational disruption to HR teams supporting dealership staff.
TAP Innovations removed these risks by delivering fast, accurate, and secure automation at scale.
Accounts: Confidential
Website: Confidential
Number of Locations: 20
Number of Employees: 248
Industries: Automotive, Automotive Services, Retail, Franchise
Solution
"Trying to move tens of thousands of HR files by hand felt like transferring an entire dealership inventory one car at a time." That is how the transition felt before TAP Innovations stepped in.
Business Wins:
- Automated migration of more than 24,000 historical HR documents
- Preserved complete employee history for compliance and audits
- Saved over 1,000 hours of manual HR effort
- Enabled HR teams to focus on supporting dealership operations instead of document transfers
The organization can now continue delivering seamless automotive sales and service experiences while TAP ensures their HR systems remain accurate, compliant, and future ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
