Success Stories - TAP Innovations

VitalCaring Group Enhances Information Access with Custom SharePoint App

For healthcare leaders, time is precious. When information lives in multiple systems or communication tools lack cohesion, teams face added stress that can pull focus from patient care. VitalCaring Group, a home health and hospice provider operating across 6 states and 57 locations, recognized this challenge. To continue serving families with dignity and compassion, their leadership needed a better way to connect teams and centralize information. TAP’s Custom App™ met that need by delivering a SharePoint intranet tailored to their workflows and processes, strengthening collaboration across offices and departments while improving efficiency. “The SharePoint presentation and demo looked great and matched all our requirements. Thank you for providing enhancements to the current features.” - VitalCaring Group, SVP IT Operations

Team Car Care (Jiffy Lube) Strengthens Workforce Connectivity with SharePoint

In the fast-paced world of automotive care, efficiency does not just apply to oil changes and vehicle maintenance, it extends to internal operations too. Team Car Care, the largest Jiffy Lube franchisee headquartered in Texas, runs hundreds of service centers that rely on quick access to information and smooth communication. With thousands of employees across locations, keeping staff informed and connected was a constant challenge. That is when TAP Innovations stepped in to reimagine their internal systems. The result was TAP’s Custom App™ leveraging Microsoft SharePoint to deliver a modern, responsive intranet tailored to their unique needs. From mobile access to streamlined dashboards, the transformation gave employees a new level of confidence in their daily operations. “This initiative modernized how our teams connect and collaborate, making information both timely and accessible.” - Team Car Care, Chief Information Officer

Sunlighten Migrates 9,469 Historical HR Documents

Imagine building innovative wellness products for global customers while your HR team scrambles to save thousands of employee files before losing access to your old system. That was the challenge for Sunlighten Inc., a Kansas-based leader in infrared saunas and wellness solutions. With employee documents trapped in Paycom and access expiring, their HR staff faced a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations delivered the relief they needed with its secure Historical Document Migration Solution™. We migrated 9,469 employee files including W2s, W4s, I9s, contracts, and personnel records from Paycom into Paycor. Using automated processes, TAP ensured urgent extraction, secure Azure cloud storage, and precise uploads to employee profiles in Paycor. The outcome was fast, accurate, and fully secured just what Sunlighten needed to stay on schedule and in compliance. “Because of the urgency, TAP set up an automated process and additional support to complete the project quickly and accurately. Everything was secure, timely, and seamless.” - Sales Director, Sunlighten Inc.

Paycor Migrates 5,000,000 Historical HR Documents

What happens when a leading HR and payroll technology provider needs to manage millions of historical files for a massive client migration? That was the challenge for Paycor, a trusted SaaS provider supporting businesses nationwide. With more than 5 million pay records spread across 778 FEINs, the project presented a M.E.S.S (Manual Efforts & SpreadSheets) far too complex for manual processing. TAP Innovations delivered with its secure Historical Data Migration Solution™. Our team processed millions of historical pay records from a partner source into Paycor’s Perform platform. Using automated file handling and error reporting, TAP generated import-ready files, flagged unmatched records, and provided outputs to ensure complete data accuracy. Every transfer was handled securely through SFTP and staged for Paycor validation simplifying one of the largest-scale migrations in recent history. “TAP has been helpful. Everything was ready and available for us when we were ready to close out tasks.”- CFO, Paycor

Panini Kabob Grill Migrates 18,000 Historical HR Documents

Imagine serving up fresh Mediterranean dishes daily while your HR team is stuck juggling thousands of old employee files. That was the situation at Panini Kabob Grill, a fast-growing restaurant brand with locations across California, Arizona, and Maryland. The HR staff faced a M.E.S.S (Manual Efforts & SpreadSheets), managing 18,000 documents including W2s, W4s, I-9s, confidentiality agreements, and personnel files. Transitioning from Heartland to Paycor meant hours of tedious uploads and increased risks to sensitive employee data. TAP Innovations delivered its secure Historical Document Migration Solution™, automating the upload of employee documents from their legacy system directly into Paycor profiles. This eliminated manual work, safeguarded private information, and freed the HR team to focus on supporting employees and operations. “TAP made our HR transition smooth and stress-free.”- Director of Human Resources, Panini Kabob Grill

Superior Industrial Maintenance Integrates Vista with Paycor

When precision matters, even your job codes should be in sync. Superior Industrial Maintenance, operating six facilities across North Carolina and South Carolina, provides preventive and emergency maintenance services to industrial and building materials sectors. To support ongoing growth, their leadership needed to ensure their Enterprise Resource Planning (ERP) and Human Resources (HR) systems communicated flawlessly. Before the project, job codes had to be entered manually into both Vista and Paycor. Sound familiar? That type of Manual Efforts & SpreadSheets (M.E.S.S.) meant delays, data mismatches, and wasted time that should have been spent on fieldwork or strategic planning. TAP Innovations solved that. The TAP team developed a time-triggered integration that automates the syncing of job code names, codes, and effective dates between Vista and Paycor. “We needed reliability and accuracy with our job data, and TAP delivered just that. The process is faster, cleaner, and far more dependable.” - CFO, Superior Industrial Maintenance

Pediatrics Northwest Migrates 5,000 Historical HR Documents

When your organization is dedicated to children’s health, the last thing you want is to spend precious hours buried in old HR files. That was the challenge for Pediatrics Northwest. Their team was preparing to leave ADP for Paycor, but thousands of employee documents risked being locked away in the old system. The result? A M.E.S.S (Manual Efforts & SpreadSheets) of wasted time and compliance concerns. TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™, automating the extraction and migration of W2s, W4s, I-9s, personnel files, and agreements. This solution kept sensitive data protected, eliminated manual work, and ensured HR staff could stay focused on supporting their people instead of shuffling paperwork. “TAP helped us save time, reduce errors, and gave us confidence in our data migration.” – Director of Human Resources, Pediatrics Northwest

Great Southern Homes Integrates Paychex with UBS

Homebuilding meets high-performance automation. Great Southern Homes, a residential construction company based in South Carolina, operates across four locations in the Southeastern United States. With 130 employees and two federal tax IDs, they were manually juggling updates between their Human Resources system, Paychex, and their benefits management platform, UBS (United Bank of Switzerland). This process, repeated across pay cycles, was inefficient and vulnerable to errors. Managing employee demographics and paystub data was time-consuming and slowed down critical operations. TAP fixed that. TAP Innovations developed an automated integration that transforms data from Paychex into UBS-friendly formats and keeps everything in sync, every hour. “TAP has done a great job in completing the project so far and accommodating enhancements promptly.” – Chief Administrative Officer, Great Southern Homes

1st SOS Staffing Integrates Paycor Time with Paycor Pay Grid

Payroll deadlines were piling up, and 1st SOS Staffing knew they needed a smarter way to manage employee time tracking. With a workforce spanning across airports, hospitals, schools, and more in the Southeast region, their teams logged thousands of punch-ins and outs every week. Processing that data manually through Paycor’s systems introduced time delays and costly errors. The challenge was clear: blending regular pay, overtime pay, and variable rates across multiple entities without overloading the back office. TAP Innovations fixed that. We delivered a custom-built integration from Paycor Time to the Paycor Pay Grid, automating complex overtime calculations and removing manual entry from the equation. “Good work on going live.”– Principal Category Manager, 1st SOS Staffing

Hestia Home Services Advances with Automated Buildertrend Reporting & Analytics

In the home renovation and remodeling industry, every detail matters. For Hestia Home Services, a construction company serving the western United States with 24 locations and a talented team, reporting was becoming a daily roadblock. Their reliance on M.E.S.S (Manual Efforts & SpreadSheets) caused delays in pulling together sales and project performance data, which limited visibility and slowed leadership’s ability to respond quickly. Limited system reporting created a ripple effect across teams, impacting both decision-making and client engagement. Through a secure and phased partnership, TAP’s Reporting & Analytics Solution™ delivered streamlined automation, smart dashboards, and accurate insights in real time. The result was more time spent on driving client satisfaction rather than untangling spreadsheets. “The TAP team brought clarity and efficiency to our reporting. We now have the visibility we always needed to grow smarter and faster,” shared Hestia’s CEO.

DLRogers Integrates Snagajob with Infor

Ever been in a situation where employee, time, and tip data just wouldn’t cooperate? That was the challenge for D.L. Rogers Corp, the team behind Sonic Drive-In franchises across the Southwest, Southeast, Midwest, and Northeast. They relied on Snagajob to source candidates but had no simple way to get those new hires into their Infor system. The stakes? Delays, errors, and frustration from manually copying employee data, which burned time and slowed operations. TAP Innovations stepped in. We connected Snagajob to Infor so that employee information flows automatically from one system to the other, eliminating the need for manual entry. “Everything is working great. We’re pleased with the outcome.” – President, COO, D.L. Rogers Corp

McNelly Services Streamlines Scheduling and Invoicing with Custom Time Tracking App

When property managers needed responsive service partners, McNelly Services always answered the call. Yet as their client base grew and requests poured in from commercial facilities, the volume of scheduling, invoicing, and time tracking reached a breaking point. McNelly Services, Inc., a trusted provider of property maintenance and construction services across Illinois and Wisconsin, had built its reputation on reliability and round-the-clock availability. What they lacked was a modern way to handle the pace of operations. A tailored solution was essential, and that solution came in the form of TAP’s Custom App™. The new platform streamlined workflows, connected systems, and gave leadership new insights into daily operations. “We really appreciated how efficient the team was with changes and were excited to roll out our enhanced solution.” - McNelly Services Inc., VP

Tarian Migrates 20,000 Historical HR Documents

What if five years’ worth of tax and employee records were scattered across multiple systems, and access was about to expire? That was the pressing challenge for Tarian Group, a consulting and advisory firm specializing in risk management and operational efficiency. With documents spread across ADP, Payright, and internal data lakes, manual transfers would have taken weeks creating a massive M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations introduced its secure Historical Document Migration Solution™, automating the extraction and transfer of 20,000 employee files into Paycor. These included five years of W2s, plus I9s, garnishment documents, and personnel files for active and terminated employees. By leveraging automation and secure storage, TAP ensured compliance, accuracy, and speed, giving Tarian full confidence in their employee record history. “You’ve been flexible in meeting our needs and helping the project move forward.”- Principal MMSE, Tarian Group

Eegee's Integrates Workstream with Paycor

You know when your restaurant is thriving, but every time you bring on a new team member, it feels like your HR team is stuck doing extra paperwork? That was Eegee’s. With 33 locations across Arizona and over 760 employees, the fast-casual favorite needed a better way to connect hiring with onboarding and payroll. Eegee’s was growing fast, but the process of transferring data from Workstream to Paycor was slowing things down. Each new hire required time-consuming steps that opened the door to manual errors, wasted hours, and delayed starts. For any business in the food and beverage world, that kind of drag creates frustration across the board. TAP fixed that. We automated the flow of new hire data from their Applicant Tracking System (ATS) to their Human Resources (HR) platform using smart, scheduled processes and developer tools. “Our team finally has time to focus on people, not paperwork. The difference has been night and day.” – Chief People Officer, Eegee’s

Jan’s Health Bar Migrates 920 Historical HR Documents

Imagine serving up fresh smoothies, salads, and wraps all day only to spend hours after closing digging through stacks of HR files. That was the situation for Jan’s Health Bar. With 920 employee records stuck in Paychex, their team faced a M.E.S.S (Manual Efforts & SpreadSheets) that slowed compliance and drained staff time. TAP Innovations deployed its proprietary and secure Historical Document & Data Migration Solution™, automating the movement of historical records and employee data from Paychex into Paycom. From W2s and W4s to personnel files and agreements, TAP ensured every document and data set was securely migrated, error-free, and delivered on time. “Helpful and easy to communicate. Glad to see the project success.”- Owner, Jan’s Health Bar

Harbor Day Care Center Migrates Employee Documents from Paycom to Paycor with TAP Innovations

Harbor Day Care Center Inc, based in New York, provides early childhood education and care services focused on nurturing children’s growth and development. With 9 locations and nearly 60 staff members, Harbor Day Care’s HR team faced a critical challenge: ensuring the secure migration of thousands of employee documents during their transition from Paycom to Paycor. Key records including W2s, W4s, I-9s, paystubs, COVID vaccination cards, and personnel files were vital for compliance and day-to-day HR operations. Performing this migration manually would have required significant time and labor while introducing risk of errors. To streamline this process, Harbor Day Care partnered with TAP Innovations to solve their HR Document M.E.S.S. "Thanks for the great support on this project. Couldn't have done it without you all.- HR Director, Harbor Day Care Center Inc

Mongolian Operating Company Integrates Paycor with Wisetail

Imagine overseeing operations across 28 regions, supporting 1580 employees, and keeping training and payroll systems in perfect sync. That was the daily reality for Mongolian Operating Company, the parent brand of Genghis Grill, bd’s Mongolian Grill, and Flat Top Grill. With locations in Texas, Michigan, Ohio, California, and Florida, managing employee data across their Human Resources (HR) and Learning Management Systems (LMS) was turning into a daily challenge. Mongolian Operating Company needed real-time employee updates to flow smoothly from their payroll platform, Paycor, into their training system, Wisetail. When data did not match, it delayed employee onboarding and training updates, affecting both new hire readiness and franchise operations. Well, TAP fixed that. TAP Innovations connected Paycor to Wisetail using a blend of advanced scripting and automation, delivering accurate employee changes to their LMS twice daily. “Having this level of automation made our operations stronger and allowed us to focus more on growth." - Vice President of Information Technology, Mongolian Operating Company

United Building Maintenance Migrates 12,500 Historical HR Documents

What’s tougher keeping hundreds of properties spotless or sorting through thousands of employee files by hand? For United Building Maintenance (UBM), the HR paperwork was starting to feel like the bigger mess. Their HR team was caught in a M.E.S.S (Manual Efforts & SpreadSheets), managing 12,500 employee documents like W2s, W4s, I-9s, confidentiality agreements, and personnel files. Moving from Paycom to Paycor created a massive challenge of securely transferring files while maintaining compliance and accuracy. TAP Innovations stepped in with its proprietary Historical Document Migration Solution™. TAP automated the transfer of all employee files from Paycom into Paycor profiles, eliminating manual work, protecting sensitive employee data, and saving valuable HR hours. “TAP streamlined our transition and gave us confidence in our HR migration.”- Human Resources Manager, United Building Maintenance

Gemini Group Integrates Paycor with Epicor

With 23 locations across states like Michigan, Alabama, Texas, and Florida, Gemini Group faced a common challenge many large-scale manufacturers encounter. They needed their HR platform to work better with their Enterprise Resource Planning (ERP) software and Point-of-Sale (POS) systems. The disconnect between platforms created repetitive work, data lags, and headaches for the team. Employee data from Paycor was critical for operations, but the manual effort to get that data into Epicor created errors and delays. Many companies in manufacturing and building materials can relate to this time-consuming effort that adds no real value. Well, TAP fixed that. We developed a smart, automated solution that pulls employee data directly from Paycor, packages it into the required formats, and delivers it cleanly into Epicor with little to no manual input. “You guys did a great job!” – Programmer Analyst, Gemini Group

FlowIQ: THE Enterprise Integration Platform

For 7+ years, TAP Innovations has seen the same story unfold: companies relying on HR, Finance, POS, CRM, and Reporting systems that simply don’t talk to each other. Teams re-key data, build endless spreadsheets, and manage workarounds just to keep business moving, resulting in one big M.E.S.S. (Manual Efforts & SpreadSheets). So we got to work, refining THE Integrated Digital Toolbox™ and our Global “Gig Economy” People Model™, proven across 70 industries and 600+ customers with a 4.8/5 CSAT. Just like a Cajun chef cooking the perfect gumbo, we’ve combined every ingredient and added our lagniappe: 12+ months of AI innovation, that “something extra.” When you mix those amazing ingredients together, voila. You get FlowIQ, a breakthrough Integration Platform as a Service (iPaaS) built to help you Work Smarter. Connect Anything. Automate Everything.

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