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Pediatrics Northwest Migrates 5,000 Historical HR Documents
Solution Description:
When your organization is dedicated to children’s health, the last thing you want is to spend precious hours buried in old HR files. That was the challenge for Pediatrics Northwest. Their team was preparing to leave ADP for Paycor, but thousands of employee documents risked being locked away in the old system. The result? A M.E.S.S (Manual Efforts & SpreadSheets) of wasted time and compliance concerns.
TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™, automating the extraction and migration of W2s, W4s, I-9s, personnel files, and agreements. This solution kept sensitive data protected, eliminated manual work, and ensured HR staff could stay focused on supporting their people instead of shuffling paperwork.
“TAP helped us save time, reduce errors, and gave us confidence in our data migration.”
– Director of Human Resources, Pediatrics NorthwestWatch TAP Innovation Solutions in action!
Challenge:
Pediatrics Northwest experienced serious risks to data access and compliance as they prepared to leave their legacy HR system. These are some of the challenges they encountered with their previous workflow:
- Manual handling of thousands of HR files between ADP and Paycor
- Risk of losing access to critical employee documents during the transition
Manually handling HR documents is costly. At 5 minutes per document, managing 5,000 files would take more than 417 hours of staff time. At a standard labor rate of $25 per hour, that equals over $10,425 in labor costs.
TAP Innovations delivered the same outcome automatically, with secure workflows, zero errors, and in a fraction of the time and cost. Customers typically save 30–50% with TAP’s Historical Document Migration Solution™.
Accounts: Pediatrics Northwest
Website: www.pedsnw.net
Number of Locations: 14
Number of Employees: 118
Industries: Healthcare, Pediatrics, Medical
Solution
“Our HR files were multiplying faster than kids in a waiting room.” That’s how it felt before Pediatrics Northwest partnered with TAP Innovations. Now, their HR data is just as organized as their patient schedules.
Business Wins:
- Saved over 400 staff hours and more than $10,000 in labor costs
- Eliminated compliance risks by securely migrating all historical HR files
- Gave HR staff peace of mind and more time to focus on patient care
Pediatrics Northwest can now devote their full attention to children’s health while trusting TAP to keep their employee data safe, accurate, and accessible.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP
