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Tarian Migrates 20,000 Historical HR Documents
Solution Description:
What if five years’ worth of tax and employee records were scattered across multiple systems, and access was about to expire? That was the pressing challenge for Tarian Group, a consulting and advisory firm specializing in risk management and operational efficiency. With documents spread across ADP, Payright, and internal data lakes, manual transfers would have taken weeks creating a massive M.E.S.S (Manual Efforts & SpreadSheets).
TAP Innovations introduced its secure Historical Document Migration Solution™, automating the extraction and transfer of 20,000 employee files into Paycor. These included five years of W2s, plus I9s, garnishment documents, and personnel files for active and terminated employees. By leveraging automation and secure storage, TAP ensured compliance, accuracy, and speed, giving Tarian full confidence in their employee record history.
“You’ve been flexible in meeting our needs and helping the project move forward.”
- Principal MMSE, Tarian Group
Watch TAP Innovation Solutions in action!
Challenge:
Tarian faced significant roadblocks while transitioning employee records into Paycor. These included:
- 20,000 historical documents dispersed across ADP, Payright, and internal systems
- Compliance and operational risks if data was lost or mishandled during migration
Manually handling HR documents is costly. At 5 minutes per document, managing 20,000 files would take more than 1,667 hours of work. At a standard labor rate of $25 per hour, that adds up to around $41,675 in labor costs.
TAP Innovations automated the process, reducing labor costs, preventing compliance issues, and delivering accurate results securely and on time.
Accounts: Tarian Group
Website: tariangroup.com
Number of Locations: 25
Number of Employees: 5500
Industries: Consulting, Risk Management, Compliance
Solution
“Moving 20,000 HR files by hand is like trying to guard every door in a skyscraper at once.” That’s how Tarian described the challenge before TAP stepped in. With automation, the migration was streamlined, secure, and finished without disruption.
Business Wins:
- Securely migrated 20,000 historical HR documents from multiple legacy systems into Paycor
- Protected compliance with complete records for both active and inactive employees
- Eliminated over 1,600 hours of manual work, saving more than $41,000 in labor costs
Tarian Group can now focus on delivering advisory excellence instead of fighting legacy file systems, fully empowered by TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP, Payright, File System
