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Harbor Day Care Center Migrates Employee Documents from Paycom to Paycor with TAP Innovations
Solution Description:
Harbor Day Care Center Inc, based in New York, provides early childhood education and care services focused on nurturing children’s growth and development. With 9 locations and nearly 60 staff members, Harbor Day Care’s HR team faced a critical challenge: ensuring the secure migration of thousands of employee documents during their transition from Paycom to Paycor.
Key records including W2s, W4s, I-9s, paystubs, COVID vaccination cards, and personnel files were vital for compliance and day-to-day HR operations. Performing this migration manually would have required significant time and labor while introducing risk of errors. To streamline this process, Harbor Day Care partnered with TAP Innovations to solve their HR Document M.E.S.S.
"Thanks for the great support on this project. Couldn't have done it without you all.
- HR Director, Harbor Day Care Center Inc
Watch TAP Innovation Solutions in action!
Challenge:
As Harbor Day Care prepared to implement Paycor as their new HCM platform, they faced several migration challenges:
- 2,463 employee documents requiring secure transfer from Paycom
- Coverage of both active and terminated employees spanning 7 years of history
- Multiple document categories: employee files, paystubs, vaccination cards, and profile photos
- Compliance and audit risks if migration was not performed accurately
- Manual transfer effort would have consumed hundreds of staff hours
To maintain compliance and meet their project timeline, Harbor Day Care turned to TAP’s automation expertise.
Accounts: Harbor Day Care Center Inc Company
Website: harborchildcare.org
Number of Locations: 9
Number of Employees: 59
Industries: Education, Elementary, School
Solution
TAP Innovations implemented its Historical Document Migration Solution™ to automate the export of employee documents from Paycom, securely store them, and import them directly into Paycor. TAP also provided Harbor Day Care with a secure file copy of all exported documents for two weeks post-project, ensuring accessibility and peace of mind.
Business Wins:
- Automated migration of 2,463 employee documents from Paycom to Paycor
- Maintained compliance by preserving 7 years of employee history
- Eliminated manual effort, saving significant time for HR staff
- Delivered secure access to all exported files for two weeks post-migration
Harbor Day Care Center Inc can now focus on delivering high-quality childcare and education, with TAP ensuring their HR systems remain accurate, compliant, and efficient.
Learn more about TAP’s Historical Document Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
