Success Stories - TAP Innovations

Colonial RV Migrates 1,432 Historical HR Documents

Ever tried running a dealership while juggling thousands of HR files at the same time? That was the challenge for Colonial RV, a trusted RV dealership in New Jersey. Between W2s, W4s, i9s, and personnel files, their team was bogged down by a M.E.S.S (Manual Efforts & SpreadSheets). Each file meant hours of manual work, slowed compliance checks, and extra stress for staff. TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™. TAP automated the movement of 1,432 historical HR files from iSolve to Paycor. The result? Every employee document was migrated securely, quickly, and without error giving Colonial RV confidence in their compliance and peace of mind for their staff. “TAP and their team are all a 5 out of 5.” - Controller, Colonial RV

National Kidney Foundation of Michigan Advances with Automated Paychex Reporting & Analytics

You know when spreadsheets start taking more time than the mission itself? That was the challenge for the National Kidney Foundation of Michigan (NKFM), a nonprofit organization with 130 employees and a statewide presence. Their mission is to improve the lives of those affected by kidney disease, yet behind the scenes, they faced the frustration of M.E.S.S (Manual Efforts & SpreadSheets) that slowed payroll and grant tracking. TAP’s Reporting & Analytics Solution™ provided a phased and people-focused transformation. With automation, integrated workflows, and real-time dashboards, NKFM eliminated repetitive tasks, reduced errors, and gained confidence in their reporting. “I am very happy with TAP’s progress. The regular updates and quick communication for clarification have been greatly appreciated.” - NKFM V.P of Finance

Unleashed Brands Migrates 10,000 Historical HR Documents

What is more challenging, growing a portfolio of national franchises or managing thousands of legacy HR documents? For Unleashed Brands, the parent company of Urban Air and 5 other youth enrichment brands including Snapology and The Little Gym, the mountain of files was slowing their momentum. With 10,000 historical documents, including W2s, W4s, I9s, confidentiality agreements, and personnel files, their HR team was stuck in a M.E.S.S (Manual Efforts & SpreadSheets). Transitioning from HR Alliance to Paycor meant endless uploads, compliance concerns, and potential errors. TAP Innovations delivered its secure Historical Document Migration Solution™, automating the transfer of records from HR Alliance into Paycor profiles for every Urban Air location. The result was accurate, secure migration and a massive reduction in HR workload. “TAP gave us exactly what we needed to ensure smooth migration across our locations."- HR Director, Unleashed Brands

Unleashed Brands Integrates Paycor with Wisetail

When managing thousands of employees across hundreds of locations, keeping training systems aligned with HR records is no small task. Unleashed Brands, the parent company of The Little Gym and five other youth enrichment brands including Urban Air and Snapology, needed a seamless way to sync data between their HR platform, Paycor, and their Learning Management System, Wisetail. With 2,600 employees and 400 sites, manual uploads simply could not keep up with growth. TAP Innovations solved that by building an automated solution that transfers employee data from Paycor into Wisetail in the correct format, keeping onboarding fast and error free. “We are very pleased with how smoothly this came together. The automation saves us time and ensures our teams have access to training without delay.” – HR Director, Unleashed Brands

Buddy's Pizza Integrates Paycor with Toast

When your business is famous for flavor, your systems should deliver with the same precision. Buddy’s Pizza, the Detroit-style pizza icon with 26 restaurant locations across Michigan, needed to keep up with growing workforce demands. With over 700 employees, they were manually updating employee time, tips, and demographic data between Paycor and Toast. This process led to slowdowns and inconsistent information between platforms. Payroll and scheduling required reliable connections, but the disconnect between their Human Resources and Point-of-Sale (POS) systems made daily operations more difficult than they needed to be. TAP Innovations fixed that. TAP connected Paycor and Toast, automating the flow of employee data with live and scheduled integrations to reduce error and speed up service delivery behind the scenes. “Our employee data finally moves where it needs to without the extra work. TAP delivered what we needed.” – CFO, Buddy’s Pizza

HWV Hospitality Integrates Paychex Flex Time with Paychex Payroll

Calculating commissions, bonuses, and multi-state overtime manually is a full-time job, unless it’s automated. Highway West Vacations Hospitality, an award-winning hospitality management group, operates a portfolio of unique hotels and resorts across California and Oregon. With only 51 employees but multiple incentive pay structures and state-specific regulations, their team was buried in spreadsheets every payroll cycle. Bonus cycles varied, state rules conflicted, and incentive pay tracking was inconsistent. These manual processes were slowing down HR and finance teams, creating unnecessary stress and risking errors in payroll. TAP Innovations stepped in and automated the entire process. From overtime in New Hampshire to shift differentials in California, TAP connected Paychex Flex Time with Paychex Payroll using custom-built logic to calculate and deliver every category of additional pay. “Great work on running two live test payrolls without any issue. We’re happy to go live with it.” – CEO, HWV Hospitality

American Indian College Fund Migrates 1,971 Historical HR Documents

How do you balance supporting students across the nation while wrestling with thousands of outdated HR files? For the American Indian College Fund, the answer was clear they needed a smarter way forward. Their HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) as they prepared to leave Paycom for Paycor, risking lost access to vital records and payrate history. TAP Innovations deployed its proprietary and secure Historical Document & Data Migration Solution™, automating the migration of 1,971 HR documents and payrate history files. Sensitive employee information, from W2s and I-9s to payroll summaries and performance reviews, was moved securely and efficiently into Paycor, with accuracy guaranteed. “This migration saved us countless hours and ensured compliance without the headaches of manual work.” – HR, American Indian College Fund

AmbioPharm, Inc. Migrates 1,182 Historical HR Documents

What happens when a leading biopharmaceutical company is stuck with years of HR files buried in outdated systems? For AmbioPharm, Inc., that was the reality. Their team was tasked with managing thousands of employee documents while juggling compliance requirements and growing operations. The result? A M.E.S.S (Manual Efforts & SpreadSheets) that drained valuable time and left room for costly errors. TAP Innovations delivered its proprietary and secure Historical Document Migration Solution™, automating the migration of W2s, W4s, I-9s, personnel files, and agreements from Paycom into Paycor. This smart workflow secured sensitive employee data, eliminated manual processing, and kept compliance on track. “TAP helped us streamline our HR records and gave our team confidence that our data was safe and accurate.” – Director of HR, AmbioPharm, Inc.

American West Construction Migrates 7,666 Historical HR Documents

When your business is focused on building structures that last, the last thing you need is crumbling workflows for employee records. That was the case for American West Construction (AWC), a trusted construction and engineering firm. With thousands of HR documents stored in zip files and scattered across shared folders, their HR team was stuck in a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations provided a secure and reliable solution with its Historical Document Migration Solution™. Our team helped AWC move 7,666 files including W2s, W4s, I9s, contracts, paystubs, and personnel records into Paycor. Leveraging both automation and dedicated resources, TAP ensured secure handling, Azure cloud storage, and accurate uploads into employee profiles. The result was a clear, organized, and compliance-ready system. “TAP delivered a smooth and well-managed experience.” - CFO, American West Construction

Viking Restaurants Migrates 20,172 Historical HR Documents

Running a restaurant chain means long hours, busy kitchens, and satisfied customers, but managing HR files should not feel like a full-time second job. Viking Restaurants, a franchise group that owns and operates multiple Burger King locations across the Upper Midwest, found themselves buried in a M.E.S.S (Manual Efforts & SpreadSheets). Thousands of employee records were locked in Paycom, creating compliance challenges and manual workloads for their HR team. TAP Innovations solved the problem with its proprietary and secure Historical Document Migration Solution™. TAP automated the transfer of 20,172 HR files, including W2s, W4s, I9s, personnel files, and agreements, from Paycom into Proliant. Every record was moved securely and accurately, eliminating manual work, saving hundreds of staff hours, and ensuring compliance readiness. “Everything seems to be going amazing. The team is doing a great job, and I appreciate all the effort.”- CEO & Franchisee, Viking Restaurants

HealthStream Ensures Timely Data Migration for VIP Customer with TAP Innovations

Ever wondered how many hours your team spends chasing files across multiple systems? For HealthStream, a leading provider of workforce development and learning solutions in healthcare, that question became all too real. Their VIP customer needed sensitive user data migrated quickly and securely during a reorganization, but the process of downloading, collating, and transferring files across platforms created a massive M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations stepped in with its proprietary Historical Document Migration Solution™, leveraging secure workflows to download, collate, and package information for nearly 400 users. TAP named and organized each file according to HealthStream’s exact standards, delivering accuracy and peace of mind under strict deadlines. “We finally feel in control of our records again, with full confidence in both accuracy and security.”- Solution Engineer, HealthStream

Forsyth Country Club Migrates 781 Historical HR Documents

What if your HR staff could spend more time serving members instead of sorting through outdated files? That was the challenge for Forsyth Country Club, a historic private club in North Carolina, where hundreds of employee records were stuck on an old platform. The result? A M.E.S.S (Manual Efforts & SpreadSheets) that drained time and slowed compliance checks. TAP Innovations deployed its secure Historical Document Migration Solution™, moving nearly 800 employee records from Paycom into Paychex. W2s, W4s, I-9s, personnel files, and agreements were migrated accurately and securely without the need for tedious manual work. “I am satisfied with the mode of communication and updates. Good and efficient way of delivery. I have no complaints.”Director of People and Culture, Forsyth Country Club

CookNSolo Restaurants Integrates Toast with Paycor

In the restaurant world, timing and precision matter just as much behind the scenes as they do on the plate. CookNSolo Restaurants operates a portfolio of award winning dining concepts, each with its own staff, schedules, and point of sale activity. With Toast managing in restaurant operations and Paycor handling HR and payroll, keeping employee data aligned across systems became increasingly complex. Manual updates between POS and HR systems slowed processes and introduced unnecessary risk. TAP Innovations partnered with CookNSolo to automate employee and time data movement between Toast and Paycor, giving their operations team a cleaner and more reliable workflow. “The integration removed a lot of manual work and made our payroll process much easier to manage.” - Director of Operations. CookNSolo

Hospitality Management Group Migrates 4,126 Historical HR Documents

Running hotels and restaurants requires constant focus on guests, staff, and daily operations. For a Midwest based hospitality management group overseeing multiple lodging and dining brands, that focus was disrupted by outdated HR systems filled with years of employee records. The HR team was stuck in a M.E.S.S (Manual Efforts & SpreadSheets). Extracting historical data from a legacy platform often caused system crashes, putting critical employee history at risk just as access to the old system was nearing expiration. TAP Innovations deployed its secure Historical Document Migration Solution™, automating the extraction of employee data including EEOC records, pay rate changes, job titles, notes, and timecards. TAP delivered two clean datasets: one formatted for direct import into the new HCM system and another structured report for leadership review. Thousands of historical paystubs were also uploaded automatically, preserving full employee history. ""- VP of HR, hospitality management group

Coastal Medical Migrates 12,298 Historical HR Documents

Ever feel like your HR team is buried in old files that never seem to end? That was the situation at Coastal Medical, where thousands of historical HR records needed to be secured, organized, and moved to a new system. The team was bogged down in a M.E.S.S (Manual Efforts & SpreadSheets), making compliance and record retrieval a constant struggle. TAP Innovations delivered its proprietary and secure Historical Document Migration Solution™, automating the transfer of employee files into their payroll system while safeguarding sensitive information. Smart workflows replaced manual headaches, giving their staff more time to focus on patients instead of paperwork. “Good work, great work, team! I am pleased with what TAP delivered and look forward to working with them again in the future.” - People Operations Specialist, Coastal Medical

Crown Equipment Finds Operations Staffing Solution

As a global manufacturer supporting complex warehouse and distribution operations, Crown Equipment operates at a scale where workforce precision directly impacts productivity. With hundreds of locations worldwide and thousands of employees, the company depends on highly skilled teams to support innovation, technology integration, and operational excellence. However, as demand increased, traditional hiring models could not keep pace with the speed and specialization required. Critical initiatives risked slowing as internal teams stretched to cover growing skill gaps. TAP’s Global 'Gig Economy' People Model™ delivered a modern workforce solution built for enterprise scale. With secure access to a global network of experienced professionals, Crown Equipment quickly augmented teams supporting manufacturing, technology, and operational functions. Integration was seamless, collaboration felt natural, and specialized talent was deployed without lengthy onboarding cycles. TAP enabled Crown to maintain momentum while meeting evolving business demands. "The project moved forward immediately, and the talent aligned with our teams faster than expected. It allowed us to stay focused on delivery without sacrificing quality." - Crown Equipment, Director of Operations

Rolling Dough Enterprises Integrates Custom POS with Paycor

Running a busy bakery café is about rhythm. When systems fall out of sync, the whole operation feels it. Rolling Dough Enterprises, a Panera Bread franchisee operating across Texas, manages hundreds of employees across dozens of locations. Daily time punches and tip data were captured in a custom Point of Sale system, while payroll and HR lived in Paycor. Before integration, this critical data had to be moved manually. The process was time consuming, repetitive, and prone to errors that could impact payroll accuracy and employee trust. TAP Innovations partnered with Rolling Dough Enterprises to automate the flow of employee, time, and tip data from their custom POS directly into Paycor’s Time and Attendance platform. “Our payroll process is now hands off and accurate. The automation changed the game for our operations.”- CEO, Rolling Dough Enterprises

Centric3 Finds Consulting Staffing Solution

For technology consulting firms, balancing rapid growth with secure, efficient delivery is essential. Centric3, a Florida based consulting firm focused on digital transformation, cloud services, and cybersecurity, needed flexible staffing support to strengthen vendor management and keep teams agile as client demands increased. Centric3 partnered with TAP through TAP’s Global 'Gig Economy' People Model™, gaining on demand access to vetted professionals who integrated quickly and worked securely alongside internal teams. This flexible approach enabled faster onboarding, smoother collaboration, and the right expertise at the right time to support evolving projects. “TAP’s team fit in quickly, solved critical gaps, and helped us elevate delivery standards across our projects.” - Centric3, Principal

C2XCEL Leverages IT Expert for Data Summarization

Does your company feel like it is stuck in a spreadsheet maze with no clear way out? That was the reality for C2XCEL, a TX-based telecommunications and IT consulting provider supporting 11 locations across the Southwest. Their commission data, stored in Excel files dating back to 2017, made it nearly impossible to generate consistent and timely reports. The volume of data and lack of structure created a M.E.S.S (Manual Efforts & SpreadSheets) that frustrated teams and slowed decisions. TAP introduced a secure phased approach with TAP’s Reporting & Analytics Solution™ to streamline processes and create clarity. With automated summaries and real-time dashboards, the C2XCEL team gained access to actionable data that helped them serve clients and make informed decisions with confidence.“TAP helped us turn complex spreadsheets into actionable insights. Their team was responsive, thorough, and focused on making our lives easier.” - CEO/President, C2XCEL

Voxelmaps Integrates Paycor with QuickBooks

Syncing employee data across multiple platforms shouldn’t feel like solving a puzzle without the picture on the box. That was the reality for Voxelmaps, a geospatial technology leader with four locations across the Southwest. To manage employee information and payroll workflows across Texas and abroad, they juggled Paycor for HR, QuickBooks Online for payroll, and G Suite for onboarding. Each platform required manual updates, creating labor bottlenecks and opening the door for errors. The result? Duplicate data, extra work, and delayed processes. TAP Innovations stepped in. By integrating Voxelmaps’ HR, payroll, and productivity tools, TAP delivered automatic, real-time sync of employee time and demographic data, turning the puzzle into a picture-perfect process. “Last payroll was successful. We can close after one more payroll. Thanks.” – Administrative Services Director, Voxelmaps

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