Success Stories - TAP Innovations

HCM Unlocked Finds Data Staffing Solution

Every company hits those moments when internal tools slow them down instead of helping them. For HCM Unlocked, a Florida based HR consulting firm, gaps in their data validation process were creating manual friction and limiting consistency at a time when accuracy mattered most. TAP’s Global 'Gig Economy' People Model™ delivered fast, flexible support by providing specialized Python expertise to enhance workflows, strengthen validation processes, and resolve system issues. Real time collaboration and rapid onboarding allowed HCM Unlocked to make progress quickly and adapt as needs evolved. “The Python upgrades significantly improved our data validation program and moved the project forward in a meaningful way. TAP’s team helped us get where we needed to be and delivered a solution we could confidently move ahead with.” - HCM Unlocked, CEO

Lifeline Ambulance Migrates 1,743 Historical HR Documents

When every second counts in emergency response, administrative bottlenecks shouldn’t slow things down. For Lifeline Ambulance, a healthcare provider with operations across Illinois, Michigan, and Tennessee, thousands of employee files were locked in Paylocity while their team transitioned into Paycor. Downloading and re-uploading every file by hand would have created a major M.E.S.S (Manual Efforts & SpreadSheets), pulling time and focus away from patient care. TAP Innovations deployed its secure Historical Document Migration Solution™, automating the transfer of 1,743 employee files including W2s, W4s, I9s, personnel files, and confidential agreements. Every document was downloaded in PDF format and pushed into the correct Paycor profile, ensuring compliance, accuracy, and timeliness all without burdening Lifeline’s internal team. “TAP has been amazing, and I would definitely give you a 5.” - Director of HR, Lifeline Ambulance

Evo Entertainment Advances with Automated HR Reporting & Analytics

Sometimes even the most exciting entertainment company can get bogged down by the unexciting grind of reporting. Evo Entertainment, a leader in cinema, hospitality, and dining with 1000 employees across 16 locations in TX and VA, was no exception. Their leadership team faced the heavy weight of M.E.S.S (Manual Efforts & SpreadSheets), where time-consuming payroll and P&L data pulls left managers second-guessing accuracy and slowing their ability to act quickly. Evo’s finance and people leaders needed reporting that worked for them, not against them. With a phased, partnership-focused approach, TAP’s Reporting & Analytics Solution™ automated weekly P&L reporting and aligned payroll data with greater precision. This shift created dashboards and reports that were consistent, timely, and built for decision-making in real time. As Evo’s Chief People Officer shared: “Your team did great work. Happy.”

Lori Knapp Inc Integrates Attendance Management with HCM Web Application

In healthcare and senior care, time is everything. From making sure caregivers are present when families count on them, to ensuring compliance in workforce management, organizations need reliable systems that work seamlessly. Lori Knapp Inc., a Wisconsin-based care provider serving individuals with disabilities, seniors, and people with mental health needs across 8 locations, wanted to improve how attendance tracking was handled across their operations. Their existing tools lacked automation, and supervisors often had to manually track employee violations, which created inefficiencies. They needed TAP’s Custom App™ to simplify processes, reduce errors, and provide accountability in real time. “TAP’s solutions made managing employee attendance smooth and reliable. Our supervisors gained control of daily operations and administrators finally had confidence in consistent reporting. This was a major win for us.” -Lori Knapp Inc., HR Director

Team Trident, LLC Modernizes Workforce Management with Custom App

Growth can be exciting, but it also brings pressure to keep operations lean and effective. As Team Trident prepared for a new phase of expansion, their leadership knew that doubling in size could not mean doubling the workload for their internal staff. Team Trident, LLC, based in Texas, provides project management, consulting, and business solutions across industries, with a focus on helping organizations reach their goals. They needed a way to simplify how they managed employees, projects, and payroll while ensuring accuracy and scalability. TAP’s Custom App™ became that bridge, integrating key business processes into a unified platform. “We are very happy with what we see and appreciate the proactive and transparent communication.” - Team Trident, LLC, President

Logistics Software Company Migrates 1,000 Historical HR Documents

When a company is focused on moving freight smarter and faster, the last thing it wants is HR paperwork slowing things down. That was the situation for a logistics software provider specializing in transportation management solutions. With 1,000 historical HR files including W2s, W4s, I-9s, personnel records, and agreements locked in Paychex, the HR team needed a secure and efficient way to migrate everything into UKG. The team was bogged down in a M.E.S.S (Manual Efforts & SpreadSheets), spending time on file retrieval instead of supporting employees. Beyond inefficiency, the risk of compliance errors added pressure to get the migration right. TAP Innovations implemented its proprietary Historical Document Migration Solution™, using smart workflows to automate the secure transfer of all employee artifacts. The result was a seamless migration from Paychex to UKG with full accuracy and built-in security safeguards. "The process was faster and easier than expected." - Director of Information Security & Compliance, logistics software company

Unleashed Brands Integrates ATS with Paycor

With more than 400 locations and 2,600 employees, Unleashed Brands, the parent company of Urban Air and five other youth enrichment brands including The Little Gym and Snapology, needed a smarter way to connect their Applicant Tracking System with their HR platform, Paycor. Their challenge was unique because one hiring system had to support hundreds of Paycor client IDs across different franchise brands. TAP Innovations built a customized webhook based integration that activates as soon as a candidate is marked “Hired” in the applicant tracking system. That data is automatically mapped to the correct Paycor client ID and sent through the new hire interface to ensure accuracy and scalability. “This solution aligned perfectly with how we manage hiring across multiple brands. It is built to scale with us.” - Senior HR Lead, Unleashed Brands

Alternative Home Care Specialists Integrates LaSRS with Viventium

Providing quality in home care across Louisiana requires accuracy, compliance, and efficient payroll operations. Alternative Home Care Specialists supports patients through skilled nursing and personal care services while managing a workforce whose time and hours are recorded in the Louisiana Services Reporting System (LaSRS). That data is then required for payroll processing in their Viventium HR system. Manually retrieving and formatting daily employee hours from LaSRS created delays and added stress to payroll cycles. TAP Innovations stepped in to automate the process, delivering a streamlined integration that removed manual effort and improved payroll reliability. “TAP automated our LaSRS to Viventium time transfer, and payroll is now faster, cleaner, and far less stressful.” - AHCS HR Operations Manager

Artisan Design Group Tracks Projects with Time and Project Management Solution

When companies grow through acquisitions, integrating systems and processes becomes one of the toughest challenges. Artisan Design Group (ADG), a nationwide leader in design and consulting services, had expanded rapidly with multiple brands under its umbrella. With locations across TX, GA, CA, and OH, their teams needed reliable technology to support project management and time tracking at scale. ADG partnered with TAP Innovations to bring order and efficiency to this critical process through TAP’s Custom App™, designed to strengthen project tracking and improve team productivity. “TAP helped us stabilize and enhance our project management systems. Their expertise ensured we could scale confidently while supporting our teams across multiple locations." - Artisan Design Group, Technology Manager

PJW Restaurant Group Integrates Paycor with Aloha

Most restaurants are focused on filling tables. PJW Restaurant Group needed to fill a different kind of gap, one between their Human Resources (HR) platform and their Point-of-Sale (POS) system. With 28 locations across New Jersey and Pennsylvania and nearly 450 employees, syncing employee data across platforms was eating up time, causing errors, and creating a growing pile of manual work. As employee schedules, tips, and pay rates shifted daily, updating both Paycor and Aloha manually became a challenge no restaurant group wants to deal with. TAP Innovations handled that! We connected Paycor and Aloha so data could move automatically — saving time, reducing errors, and letting PJW focus on food and service, not spreadsheets. “We now have reliable data flow between systems without manual entry. It’s a real win for our operations.” – COO, PJW Restaurant Group

One Holland Corporation Upgrades Data Collection with Custom Application

Running restaurants takes more than great food. It requires consistent, efficient operations across every location. For One Holland Corporation, managing dozens of restaurant brands and concepts meant facing a daily reporting challenge. Managers sent sales, labor, and food usage data through scattered emails, slowing visibility and decision making. They turned to TAP Innovations for a structured, secure solution. TAP’s Custom App™ delivered a centralized reporting platform that streamlined how data was entered, accessed, and shared, giving leadership real clarity across the organization. “This was a much needed upgrade. We can't thank TAP enough!”- One Holland Corp, President

Goldfarb Properties Integrates Paycor with Yardi

If time is money, Goldfarb Properties was spending too much of both. This real estate management firm, with 14 locations across New York, New Jersey, and Florida, faced a repetitive and time-consuming task every month. Two employees dedicated two full days to converting payroll journal data from their Paycor Human Resources platform into a format suitable for their financial system, Yardi. That kind of manual effort is all too familiar in real estate, where financial precision matters and data flows between systems are often anything but simple. TAP Innovations fixed that. By connecting Paycor to Yardi through automated integration, TAP turned a multiday process into a streamlined weekly task, saving valuable time and reducing error risk. “Now our payroll data flows into Yardi without the back-and-forth. It's a win for finance and operations.” – CFO, Goldfarb Properties

Sunlighten Migrates 9,469 Historical HR Documents

Imagine building innovative wellness products for global customers while your HR team scrambles to save thousands of employee files before losing access to your old system. That was the challenge for Sunlighten Inc., a Kansas-based leader in infrared saunas and wellness solutions. With employee documents trapped in Paycom and access expiring, their HR staff faced a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations delivered the relief they needed with its secure Historical Document Migration Solution™. We migrated 9,469 employee files including W2s, W4s, I9s, contracts, and personnel records from Paycom into Paycor. Using automated processes, TAP ensured urgent extraction, secure Azure cloud storage, and precise uploads to employee profiles in Paycor. The outcome was fast, accurate, and fully secured just what Sunlighten needed to stay on schedule and in compliance. “Because of the urgency, TAP set up an automated process and additional support to complete the project quickly and accurately. Everything was secure, timely, and seamless.” - Sales Director, Sunlighten Inc.

Rolling Dough Enterprises Advances with Automated HR Reporting & Analytics

For Rolling Dough Enterprises (Panera), operating multiple Panera Bread bakery-cafés across Texas and the Southwest means balancing quality dining experiences with smooth internal operations. With more than 330 employees across 25 locations in the fast-paced food and beverage franchise industry, reporting accuracy and timeliness are critical. Yet, their payroll and time reporting processes were bogged down by M.E.S.S (Manual Efforts & SpreadSheets), creating inefficiencies and leaving supervisors with limited visibility. This slowed down payroll processing and made exception follow-ups unnecessarily complex. TAP partnered with Rolling Dough through a phased, people-first approach that delivered secure reporting, streamlined workflows, and actionable dashboards. By centralizing insights, Rolling Dough gained real-time visibility into payroll metrics and employee activity. A Rolling Dough executive shared: “TAP brought us clarity and efficiency in areas we struggled with for years. The improvement in decision-making and payroll accuracy has been outstanding.”

AbleNet Integrates Braintree with Acumatica

Has your company outgrown the time-consuming process of managing medical payment data across multiple systems? That was the case for AbleNet Inc., a global provider of assistive technology based in Minnesota. Despite their leadership in healthcare and educational tools, they were facing the universal issue of excessive manual work and slow payment processing tied to bank files and claim data. The problem? Every week, financial teams were dedicating 35-40 hours to reconciling payments and manually posting them into their Enterprise Resource Planning (ERP) platform. This left less time for high-value strategic tasks and created unnecessary opportunities for human error. TAP Innovations fixed that. Our team delivered an automated payment reconciliation and posting system by integrating bank statement data and medical claim files directly with Acumatica through robust APIs and parsing tools. “Good questions are being asked and addressed and the weekly meetings are helpful for ensuring progress is being made timely.” – CEO, AbleNet Inc.

Community Bancshares of Mississippi Migrates 92,500 Historical HR Documents

Imagine managing operations across multiple locations while also overseeing nearly 100,000 employee HR documents scattered across aging systems. That was the challenge facing a regional financial services organization focused on maintaining strong community relationships. Its HR team was overwhelmed by a M.E.S.S (Manual Efforts & SpreadSheets), making it difficult to keep compliance-ready files organized across legacy HR tools and a newly adopted payroll platform. TAP Innovations delivered clarity through its proprietary Historical Document Migration Solution™. The team securely extracted and migrated more than 92,500 employee records, including tax forms, verification documents, contracts, and personnel files, into a modern payroll system. Each file was placed into a secure cloud environment and automatically mapped to the correct employee profile, ensuring accuracy while protecting sensitive employee and organizational information. “The migration of historical employee documents over multiple years was seamless. TAP’s process gave us full confidence in the security and accuracy of our records.” - Senior Leader, Regional Financial Services Organization

Right at Home Integrates Apploi with Paycor

With 85 locations across 15 regions, Right at Home serves seniors and individuals with disabilities in the comfort of their homes. Their wide reach across states like Nebraska, Massachusetts, Texas, Florida, and New Jersey brought a new challenge: syncing applicant data from Apploi with payroll records in Paycor. As the company grew, so did the burden of duplicate entries, time-consuming tasks, and disconnected workflows. Manual updates and file handling introduced errors and delayed onboarding, which impacted caregiver availability and internal efficiency. TAP Innovations stepped in and streamlined the integration between Apploi and Paycor, automating data flow using tools like Python, C Sharp, and Azure Functions to eliminate the manual shuffle. “The integration TAP Innovations built removed a major headache and gave our teams time back for what matters most.” – Vice President of Technology, Right at Home

Next Level Brands Integrates Paycor with Wisetail

When you’re managing over 600 employees across 42 locations in the fast-paced food and beverage industry, keeping systems aligned is no small feat. Next Level Brands HR Services LLC needed a reliable way to sync employee data from Paycor to their learning management platform, Wisetail. With changes happening constantly, their HR team needed a smarter, faster way to keep every update accurate. TAP Innovations solved that. We connected Paycor with Wisetail and created a reliable process that keeps employee data accurate and always up to date. “This solution helps us stay focused on our people, not spreadsheets,” said the HR Manager at Next Level Brands.

Federal Information Systems Migrates 7,500 Historical HR Documents

When you’re in the business of protecting government data, your own HR files can’t afford to be left vulnerable. That was the case for Federal Information Systems, Inc., where legacy HR documents stored in Zenefits created a M.E.S.S (Manual Efforts & SpreadSheets) that slowed operations and added risk. From W2s and W4s to i9s, personnel files, and agreements, the company needed a secure and automated way to transfer sensitive employee records into Paycor. Relying on manual processes wasn’t just time-consuming it also left too much room for human error. TAP Innovations stepped in with its proprietary Historical Document Migration Solution™, automating the secure extraction and migration of an estimated 7,500 files. The solution ensured speed, accuracy, and compliance, while eliminating the manual burden on staff. “TAP gave us confidence that our employee data was protected and moved as effortlessly as possible.”- CEO, Federal Information Systems

Monrovia Integrates Paycor with Oracle Fusion

You know when a horticulture leader like Monrovia, operating across four regions with 270 employees, wants their payroll and HR data to connect cleanly to financial systems? With Paycor, Oracle Fusion, and Microsoft Entra ID all in play, they needed a way to synchronize employee records and payroll details without constant manual updates. Manual entry was eating up time, causing data mismatches, and slowing down financial reporting. With multiple systems and workflows at stake, Monrovia needed precision and speed, something spreadsheets and back-and-forth emails could never provide. TAP Innovations fixed that. We delivered two strategic integrations that handle employee provisioning and financial data syncing, all with real-time automation through webhooks and APIs. “TAP has met every milestone. Thank you all for the solid work!” – CFO, Monrovia

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