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United Building Maintenance Migrates 12,500 Historical HR Documents
Solution Description:
What’s tougher keeping hundreds of properties spotless or sorting through thousands of employee files by hand? For United Building Maintenance (UBM), the HR paperwork was starting to feel like the bigger mess.
Their HR team was caught in a M.E.S.S (Manual Efforts & SpreadSheets), managing 12,500 employee documents like W2s, W4s, I-9s, confidentiality agreements, and personnel files. Moving from Paycom to Paycor created a massive challenge of securely transferring files while maintaining compliance and accuracy.
TAP Innovations stepped in with its proprietary Historical Document Migration Solution™. TAP automated the transfer of all employee files from Paycom into Paycor profiles, eliminating manual work, protecting sensitive employee data, and saving valuable HR hours.
“TAP streamlined our transition and gave us confidence in our HR migration.”
- Human Resources Manager, United Building Maintenance
Watch TAP Innovation Solutions in action!
Challenge:
United Building Maintenance faced several challenges in moving their HR documents to a new system, including:
- Manual uploading of more than 12,000 employee files across multiple categories
- Compliance risks tied to delays and errors in handling sensitive records
Manually processing HR documents is costly. At 5 minutes per file, 12,500 documents would take over 1,041 hours of staff time. At $25 per hour, that equals more than $26,000 in labor costs.
TAP Innovations automated the migration process, ensuring secure, accurate transfers while saving significant time and expense. Customers consistently save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: United Building Maintenance
Website: www.ubm-associates.com
Number of Locations: 5
Number of Employees: 104
Industries: Facilities Management, Building Maintenance, Cleaning
Solution
Ever tried cleaning a skyscraper with a toothbrush? That’s what migrating 12,500 HR files felt like before TAP. Now, UBM has their HR records neatly organized and securely housed in Paycor, ready at a moment’s notice.
Business Wins:
- Saved more than 1,000 staff hours and over $26,000 in labor costs
- Improved compliance readiness with secure, automated migration
- Freed HR teams to focus on supporting staff and operations instead of paperwork
United Building Maintenance can now focus on delivering spotless service to clients while TAP keeps their HR workflows clean, secure, and efficient.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
