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Community Bancshares of Mississippi Migrates 92,500 Historical HR Documents
Solution Description:
Imagine managing operations across multiple locations while also overseeing nearly 100,000 employee HR documents scattered across aging systems. That was the challenge facing a regional financial services organization focused on maintaining strong community relationships. Its HR team was overwhelmed by a M.E.S.S (Manual Efforts & SpreadSheets), making it difficult to keep compliance-ready files organized across legacy HR tools and a newly adopted payroll platform.
TAP Innovations delivered clarity through its proprietary Historical Document Migration Solution™. The team securely extracted and migrated more than 92,500 employee records, including tax forms, verification documents, contracts, and personnel files, into a modern payroll system. Each file was placed into a secure cloud environment and automatically mapped to the correct employee profile, ensuring accuracy while protecting sensitive employee and organizational information.
“The migration of historical employee documents over multiple years was seamless. TAP’s process gave us full confidence in the security and accuracy of our records.”
- Senior Leader, Regional Financial Services Organization
Watch TAP Innovation Solutions in action!
Challenge:
Community Bancshares of Mississippi experienced significant inefficiencies in maintaining thousands of employee records. These are some of the challenges they encountered with their previous workflow:
- Managing 92,500 files across legacy systems with no automated transfer process
- Risk of compliance gaps with active and termed employee documents scattered across platforms
Manually handling HR documents is costly. At 5 minutes per document, managing 92,500 files would take more than 7,708 hours of work. At a standard labor rate of $25 per hour, that adds up to over $192,700 in labor costs.
TAP Innovations delivered the same outcome automatically, with high security, zero errors, and a fraction of the cost. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Community Bancshares of Mississippi Inc
Website: communitybank.net
Number of Locations: 39
Number of Employees: 590
Industries: Finance, Banking
Solution
Bank statements aren’t the only thing that pile up...HR files do too. For Community Bancshares of Mississippi, trying to wrangle nearly 100,000 files felt like balancing ledgers with a calculator from the 80s. TAP’s smart workflows made the process as simple as clicking “deposit.”
Business Wins:
- Saved over 7,700 staff hours and nearly $200,000 in labor costs
- Centralized 92,500 HR records into Paycor with complete security
- Improved compliance readiness for both active and termed employees
Community Bancshares of Mississippi can now focus on serving communities instead of sorting through scattered HR files, fully empowered by TAP’s secure, automated workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Dominion
