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Federal Information Systems Migrates 7,500 Historical HR Documents
Solution Description:
When you’re in the business of protecting government data, your own HR files can’t afford to be left vulnerable. That was the case for Federal Information Systems, Inc., where legacy HR documents stored in Zenefits created a M.E.S.S (Manual Efforts & SpreadSheets) that slowed operations and added risk.
From W2s and W4s to i9s, personnel files, and agreements, the company needed a secure and automated way to transfer sensitive employee records into Paycor. Relying on manual processes wasn’t just time-consuming it also left too much room for human error.
TAP Innovations stepped in with its proprietary Historical Document Migration Solution™, automating the secure extraction and migration of an estimated 7,500 files. The solution ensured speed, accuracy, and compliance, while eliminating the manual burden on staff.
“TAP gave us confidence that our employee data was protected and moved as effortlessly as possible.”
- CEO, Federal Information Systems
Watch TAP Innovation Solutions in action!
Challenge:
Federal Information Systems encountered challenges in managing historical HR records. Their biggest pain points were:
- Employee documents locked in Zenefits, requiring time-intensive manual retrieval
- Compliance risks tied to errors or incomplete migration of sensitive files
Manually handling HR documents is costly. At 5 minutes per document, managing 7,500 documents would take more than 625 hours of work. At a standard labor rate of $25 per hour, that adds up to around $15,625 in labor costs.
TAP Innovations delivered the same outcome automatically with secure workflows, cutting labor costs and protecting sensitive data. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Federal Information Systems
Website: www.fedinfosys.com
Number of Locations: 1
Number of Employees: 59
Industries: Consulting, Information Technology, Government
Solution
Ever tried to run cybersecurity projects while babysitting 7,500 HR files? Talk about mission overload. That was the challenge before Federal Information Systems partnered with TAP Innovations. Now, their employee data is as secure and streamlined as the IT solutions they deliver to clients.
Business Wins:
- Saved more than 600 staff hours, worth over $15,000 in avoided costs
- Eliminated compliance risks with secure, automated document handling
- Enabled staff to focus on IT services and federal clients instead of paperwork
Federal Information Systems can now put all its energy into advancing federal IT solutions, knowing TAP’s smart workflows have their HR data covered.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Zenefits
