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Lifeline Ambulance Migrates 1,743 Historical HR Documents
Solution Description:
When every second counts in emergency response, administrative bottlenecks shouldn’t slow things down. For Lifeline Ambulance, a healthcare provider with operations across Illinois, Michigan, and Tennessee, thousands of employee files were locked in Paylocity while their team transitioned into Paycor. Downloading and re-uploading every file by hand would have created a major M.E.S.S (Manual Efforts & SpreadSheets), pulling time and focus away from patient care.
TAP Innovations deployed its secure Historical Document Migration Solution™, automating the transfer of 1,743 employee files including W2s, W4s, I9s, personnel files, and confidential agreements. Every document was downloaded in PDF format and pushed into the correct Paycor profile, ensuring compliance, accuracy, and timeliness all without burdening Lifeline’s internal team.
“TAP has been amazing, and I would definitely give you a 5.”
- Director of HR, Lifeline Ambulance
Watch TAP Innovation Solutions in action!
Challenge:
Lifeline Ambulance experienced mounting challenges as they prepared to move historical files between platforms. Their obstacles included:
- 1,743 critical employee documents trapped in Paylocity with access ending soon
- Compliance and reporting risks if manual efforts caused errors or delays
Manually handling HR documents is costly. At 5 minutes per document, managing 1,743 files would take more than 145 hours of work. At a standard labor rate of $25 per hour, that adds up to around $3,625 in labor costs.
TAP Innovations automated the process, saving time, protecting compliance, and ensuring all employee files were migrated securely and on schedule.
Accounts: Lifeline Ambulance, Lifeline Academy
Website: www.lifelineamb.org
Number of Locations: 5
Number of Employees: 84
Industries: Healthcare, Ambulance Services, Medical
Solution
<pMigrating files manually felt like asking paramedics to drive with flat tires. It just wasn’t practical. That’s how Lifeline Ambulance described their challenge before partnering with TAP Innovations. With automation, their migration raced to the finish line without a single delay.
Business Wins:
- Successfully migrated 1,743 historical HR documents from Paylocity to Paycor
- Protected compliance with accurate and complete employee record transfers
- Saved more than 140 staff hours and over $3,600 in labor costs
Lifeline Ambulance can now focus fully on rapid-response care, knowing their HR files are securely managed, all thanks to TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paylocity
