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Logistics Software Company Migrates 1,000 Historical HR Documents
Solution Description:
When a company is focused on moving freight smarter and faster, the last thing it wants is HR paperwork slowing things down. That was the situation for a logistics software provider specializing in transportation management solutions. With 1,000 historical HR files including W2s, W4s, I-9s, personnel records, and agreements locked in Paychex, the HR team needed a secure and efficient way to migrate everything into UKG.
The team was bogged down in a M.E.S.S (Manual Efforts & SpreadSheets), spending time on file retrieval instead of supporting employees. Beyond inefficiency, the risk of compliance errors added pressure to get the migration right.
TAP Innovations implemented its proprietary Historical Document Migration Solution™, using smart workflows to automate the secure transfer of all employee artifacts. The result was a seamless migration from Paychex to UKG with full accuracy and built-in security safeguards.
"The process was faster and easier than expected."
- Director of Information Security & Compliance, logistics software company
Watch TAP Innovation Solutions in action!
Challenge:
The organization faced hurdles while moving HR records between systems. Its biggest challenges included:
- Manual transfer of 1,000 sensitive HR documents
- Compliance risks tied to delays or errors in file handling
At 5 minutes per document, migrating 1,000 files would take more than 83 hours of staff time. At $25 per hour, that equals about $2,100 in manual labor costs. For a lean team, those hours represented lost productivity and increased compliance stress.
TAP Innovations eliminated these concerns by delivering automated, secure, and accurate migration at a fraction of the time and cost. Customers typically save 30 to 50 percent with TAP’s Historical Document Migration Solution™.
Accounts: Confidential
Website: Confidential
Number of Locations: 1
Number of Employees: 110
Industries: Logistics, Transportation, Information Technology, Software
Solution
"Moving HR files manually felt like trying to ship freight without wheels, painfully slow." That is how the process felt before partnering with TAP Innovations. Today, HR files flow as smoothly as daily logistics operations.
Business Wins:
- Saved more than 80 staff hours and over $2,000 in labor costs
- Secured accurate migration of 1,000 sensitive HR records
- Reduced compliance risks with fast, automated workflows
The organization can now stay focused on logistics innovation while HR records remain safe, accurate, and easy to access.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: UKG, Paychex
