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Texas BioMed Migrates 42,742 Historical HR Documents
Solution Description:
What if your cutting-edge research lab was slowed down not by experiments, but by paper trails? That was the case for Texas Biomedical Research Institute (Texas BioMed), where thousands of historical HR and training files created a back-office M.E.S.S (Manual Efforts & SpreadSheets).
With sensitive employee documents like W2s, W4s, i9s, personnel files, and agreements scattered across Cornerstone, and vital LMS data in the same system, staff spent valuable time chasing records instead of focusing on compliance and efficiency. The need for security, speed, and accuracy was urgent.
TAP Innovations delivered its proprietary Historical Document Migration Solution™, automating the secure extraction and migration of 42,742 records from Cornerstone into Paylocity, along with critical LMS data. This approach ensured timely access, airtight compliance, and peace of mind.
“Appreciate all the effort the team is putting in and the flexibility to meet us. The proactive communication has been a huge help.”
- EVP & CFO, Texas BioMed
Watch TAP Innovation Solutions in action!
Challenge:
Texas BioMed experienced inefficiencies managing employee records and LMS data. These were their biggest challenges:
- Over 40,000 documents trapped in Cornerstone, creating slow manual retrieval
- Compliance risks from incomplete or hard-to-access employee and training data
Manually handling HR documents is costly. At 5 minutes per document, managing 42,742 documents would take more than 3,562 hours of work. At a standard labor rate of $25 per hour, that adds up to around $89,050 in labor costs.
TAP Innovations automated the process, saving thousands of hours while ensuring security and compliance. With smart workflows, customers like Texas BioMed typically save 30-50% compared to manual processes.
Accounts: Texas BioMed
Website: www.txbiomed.org
Number of Locations: 5
Number of Employees: 365
Industries: Healthcare, Research and Development
Solution
“If lab samples piled up like HR files, science would grind to a halt.” That’s exactly how it felt before Texas BioMed partnered with TAP Innovations. Today, their records and LMS data are streamlined, secure, and accessible.
Business Wins:
- Saved more than 3,500 hours of manual labor, worth nearly $90,000
- Protected sensitive employee and training data with automated, secure workflows
- Enabled staff to focus on advancing biomedical research instead of chasing files
Texas BioMed is now fully equipped to keep its research moving forward with confidence, powered by TAP’s smart and secure workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, Cornerstone
