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Mid America Physician Services Migrates 9,000 Historical HR Documents
Solution Description:
Imagine being a physician-led women’s health group with dozens of providers and staff, but thousands of employee files are trapped in an old system. That was the challenge for Mid America Physician Services (MAPS), Kansas City’s largest independent OB/GYN practice. With nearly 9,000 historical HR documents stored in CBIZ, the manual task of moving data to Paychex threatened to overwhelm their small HR team.
From W2s and I-9s to personnel files and agreements, managing so many records meant staff faced a M.E.S.S (Manual Efforts & SpreadSheets). The process was time-intensive, error-prone, and left sensitive employee data at risk.
TAP Innovations introduced its proprietary Historical Document Migration Solution™. Using smart workflows, TAP automated the secure transfer of all MAPS employee documents from CBIZ into Paychex. This ensured accuracy, eliminated inefficiencies, and protected sensitive information along the way.
“Our HR team can now focus on supporting staff instead of moving files.”
- HR Manager, Mid America Physician Services
Watch TAP Innovation Solutions in action!
Challenge:
Mid America Physician Services experienced significant delays and risks while trying to manage employee records. These are some of the challenges they encountered with their previous workflow:
- Manual movement of thousands of historical HR documents between systems
- Increased risk of compliance gaps and errors with sensitive employee records
At 5 minutes per document, migrating 9,000 records would take more than 750 hours of HR staff time. At a labor rate of $25 per hour, that equals about $18,750 in manual costs. The process also risked missed deadlines and compliance issues if files were misplaced or mishandled.
TAP Innovations solved this by delivering the same outcome automatically, with high security, zero errors, and a fraction of the cost. Customers often save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Mid America Physician Services LLC
Website: www.midamericaphysicians.com
Number of Locations: 1
Number of Employees: 57
Industries: Healthcare, OB/GYN, Medical
Solution
Moving HR files one by one feels a lot like carrying patient charts up 20 flights of stairs exhausting and unnecessary. That’s what it was like for Mid America Physician Services before TAP Innovations stepped in. Now, HR files flow securely from CBIZ to Paychex without breaking a sweat.
Business Wins:
- Saved over 750 staff hours and nearly $19,000 in labor costs
- Improved compliance readiness with complete and accurate historical records
- Eliminated manual errors through secure and automated data migration
Mid America Physician Services is now free to focus on delivering exceptional women’s healthcare while their HR team enjoys smarter workflows and peace of mind.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paychex, CBIZ
