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Medical Staffing Agency Migrates 6,627 Historical HR Documents
Solution Description:
What if your HR team could stop chasing files and start focusing on supporting healthcare professionals? That was the challenge for a regional medical staffing agency serving facilities across the southeastern United States. Their staff faced a M.E.S.S (Manual Efforts & SpreadSheets) while trying to manage thousands of employee records spread across multiple systems.
TAP Innovations delivered its secure Historical Document Migration Solution™, automating the movement of more than 6,600 files including W2s, W4s, I-9s, personnel files, and agreements from SharePoint and Stafferlink. Sensitive employee data was transferred accurately and securely without manual burden, giving HR teams confidence and clarity in their processes.
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- Security & Technology Manager, medical staffing agency
Watch TAP Innovation Solutions in action!
Challenge:
The medical staffing organization experienced difficulties maintaining accurate and accessible employee records during system transitions. Their challenges included:
- Manual file management that consumed valuable staff time
- Compliance concerns with fragmented and outdated recordkeeping
The cost of handling this manually was significant. At 5 minutes per document, migrating 6,627 records would take nearly 552 hours of staff time. At $25 per hour, that equates to more than $13,800 in labor costs.
TAP Innovations automated the entire process, cutting labor hours, eliminating human error, and safeguarding sensitive healthcare worker data. The result was faster transitions, stronger compliance, and meaningful cost savings.
Accounts: Confidential
Website: Confidential
Number of Locations: 1
Number of Employees: 70
Industries: Recruiting, Staffing, Healthcare, Medical
Solution
"If nurses had to carry old HR files instead of stethoscopes, patient care would grind to a halt." That is how the process felt before TAP’s solution lightened the workload. Now, teams can focus on staffing and supporting healthcare professionals rather than paperwork.
Business Wins:
- Saved more than 550 staff hours and over $13,000 in labor costs
- Improved compliance and accuracy of employee records
- Freed HR staff to focus on supporting healthcare professionals
The organization is now empowered to continue its mission of helping healthcare professionals deliver compassionate care, backed by secure and efficient HR workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Microsoft SharePoint, SharePoint, Stafferlink
