STRATEGIC PARTNERS
CONTACT
Mailing Address
539 West Commerce Street, #249
Dallas, TX 75208
Office Address
6210 North Belt Line Road, Suite 150
Irving, TX 75063
Phone
Terms of Use | Security Policies | © 2024 TAP Innovations, LLC
Global Communications Firm Migrates 2,500 Historical HR Documents
Solution Description:
Operating across multiple regions and time zones requires precision and coordination, but a global communications firm found its HR operations slowed by thousands of historical employee documents scattered across systems. With 2,500 records stored between UKG and Paylocity, the HR team was stuck in a M.E.S.S (Manual Efforts & SpreadSheets) that drained time and increased compliance risk.
TAP Innovations implemented its proprietary and secure Historical Document Migration Solution™, automating the transfer of W2s, W4s, I-9s, personnel files, and agreements into Paylocity. Smart workflows ensured every document was migrated accurately, securely, and without disrupting daily operations.
"The migration was seamless and secure, giving our team confidence moving forward."
- Director of Information Security & Compliance, communications firm
Watch TAP Innovation Solutions in action!
Challenge:
The communications organization faced growing challenges managing employee records across HR platforms:
- Manual handling of thousands of historical HR files across systems
- Compliance exposure from misplaced or delayed document transfers
At 5 minutes per document, migrating 2,500 records manually would require more than 208 staff hours. At $25 per hour, that equals over $5,200 in labor costs.
TAP Innovations replaced this manual burden with automated, secure migration, reducing risk while improving speed and accuracy.
Accounts: Confidential
Website: Confidential
Number of Locations: 21
Number of Employees: 760
Industries: Advertising, Marketing, Communications, Media
Solution
"Trying to move HR files one at a time felt like conducting an orchestra with missing instruments."
That frustration disappeared once automation took over. Employee records are now centralized, searchable, and securely housed in Paylocity.
Business Wins:
- Saved more than 200 staff hours and over $5,000 in labor costs
- Improved compliance readiness with complete historical documentation
- Protected sensitive employee data through secure, automated workflows
The organization can now focus on delivering strategic communications and storytelling, while HR operations run smoothly behind the scenes.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, UKG
