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The Arc of Washington County Migrates 6,747 Historical HR Documents
Solution Description:
What if your HR team could stop digging through file folders and focus entirely on serving your mission? That was the challenge for The Arc of Washington County, a nonprofit dedicated to supporting individuals with intellectual and developmental disabilities. With thousands of employee records sitting in SharePoint, staff were stuck in a M.E.S.S (Manual Efforts & SpreadSheets) that slowed operations and strained resources.
TAP Innovations brought in its secure Historical Document Migration Solution™, automating the transfer of 6,700+ employee files into Paycor. From W2s and W4s to I-9s, personnel files, and agreements, TAP delivered accuracy, security, and efficiency freeing the HR team from tedious manual work.
“Appreciate completing the project on committed time with continuous follow-up and effort. Great progress and updates.”
- Sr. Director, Human Resources, The Arc of Washington County
Watch TAP Innovation Solutions in action!
Challenge:
The Arc of Washington County encountered major challenges in managing HR records across platforms. These included:
- Time-consuming manual efforts to move files from SharePoint into Paycor
- Risk of compliance issues from incomplete or misplaced records
Manually migrating 6,747 files at 5 minutes each would take more than 562 hours. At $25 per hour, that equals over $14,000 in labor costs just to move documents.
TAP Innovations eliminated that burden with an automated, secure solution. The outcome: faster migration, fewer errors, stronger compliance, and significant cost savings.
Accounts: The Arc of Washington County, Inc
Website: www.arcwc-md.org
Number of Locations: 1
Number of Employees: 190
Industries: Healthcare, Mental Health, Non Profit
Solution
“Moving thousands of HR files by hand is like trying to run a marathon in dress shoes slow, clumsy, and uncomfortable.” That’s how The Arc of Washington County described the challenge before TAP stepped in. Now, their HR team can walk confidently into every audit and employee request, stress-free.
Business Wins:
- Saved more than 560 staff hours and over $14,000 in labor costs
- Strengthened compliance with accurate, secure records
- Streamlined HR operations and freed up staff capacity
The Arc of Washington County is now empowered to continue its mission of empowering individuals with I/DD, supported by HR systems that are modern, accurate, and reliable.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Microsoft SharePoint, SharePoint
