Success Stories - TAP Innovations

Summit Franchise Management Corp Integrates Deleget with Paycor

Stacks of paper, manual signatures, and cabinet storage were no match for growth. Summit Franchise Management Corp, a strategic support provider for Taco Bell franchisees across 35 locations in California, was dealing with a time tracking problem that was creating compliance risks and burning valuable hours. Their restaurant staff could not access their worked hours digitally. Time punches were only printed after each shift. Employees had to save each receipt to verify hours worked, and management printed weekly punch detail reports for every employee to sign and store. This approach made audits complex and created unnecessary exposure to risk. TAP fixed that. We built an integration that securely transfers employee punch data from eRestaurant through the Delaget API into Paycor’s time grid, giving Summit a streamlined process and clear visibility. “You have been helpful and really listened to us.” – President and CEO, Summit Franchise Management Corp

Monrovia Integrates Paycor with Oracle Fusion

You know when a horticulture leader like Monrovia, operating across four regions with 270 employees, wants their payroll and HR data to connect cleanly to financial systems? With Paycor, Oracle Fusion, and Microsoft Entra ID all in play, they needed a way to synchronize employee records and payroll details without constant manual updates. Manual entry was eating up time, causing data mismatches, and slowing down financial reporting. With multiple systems and workflows at stake, Monrovia needed precision and speed, something spreadsheets and back-and-forth emails could never provide. TAP Innovations fixed that. We delivered two strategic integrations that handle employee provisioning and financial data syncing, all with real-time automation through webhooks and APIs. “TAP has met every milestone. Thank you all for the solid work!” – CFO, Monrovia

Links Healthcare Group Integrates Paychex with Time Tracking

You know when you're focused on delivering high-quality, compassionate care, and payroll complexities start pulling focus from your mission? That was the reality for Links Healthcare Group, a senior care provider based in California with a small but vital team of 21 employees. They needed more than just time tracking, they needed wage calculations that met strict California requirements and worked for every employee classification. With sensitive pay rules and overtime regulations, keeping payroll accurate meant hours spent double-checking weighted averages and wage logic. It’s a familiar story for healthcare providers balancing compliance with care delivery. TAP Innovations fixed that. We built a tailored integration between Paychex Flex Time and Payroll that automates wage rules, performs weighted average overtime calculations, and prepares files ready for payroll. “This automation took the stress off our team. We can now focus fully on caring for patients, not crunching numbers.” – Director of Human Resources, Links Healthcare Group

Tarian Migrates 20,000 Historical HR Documents

What if five years’ worth of tax and employee records were scattered across multiple systems, and access was about to expire? That was the pressing challenge for Tarian Group, a consulting and advisory firm specializing in risk management and operational efficiency. With documents spread across ADP, Payright, and internal data lakes, manual transfers would have taken weeks creating a massive M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations introduced its secure Historical Document Migration Solution™, automating the extraction and transfer of 20,000 employee files into Paycor. These included five years of W2s, plus I9s, garnishment documents, and personnel files for active and terminated employees. By leveraging automation and secure storage, TAP ensured compliance, accuracy, and speed, giving Tarian full confidence in their employee record history. “You’ve been flexible in meeting our needs and helping the project move forward.”- Principal MMSE, Tarian Group

Great Oaks Foundation Integrates Greenhouse with Paycor

Managing new hire data had become more about paperwork than building a team. Great Oaks Foundation, an Ohio-based nonprofit supporting education across seven Midwest locations, was growing fast, but their systems were not connected. Greenhouse and Paycor did not share data, forcing manual re-entry of employee records and slowing onboarding while increasing the risk of errors. TAP Innovations solved this by automating the data flow between Greenhouse and Paycor, eliminating duplicate entry and streamlining onboarding from day one. “TAP gave us a smart and reliable solution that saved our team time and improved accuracy from day one.” Chief Operating Officer, Great Oaks Foundation

Superior Industrial Maintenance Integrates Vista with Paycor

When precision matters, even your job codes should be in sync. Superior Industrial Maintenance, operating six facilities across North Carolina and South Carolina, provides preventive and emergency maintenance services to industrial and building materials sectors. To support ongoing growth, their leadership needed to ensure their Enterprise Resource Planning (ERP) and Human Resources (HR) systems communicated flawlessly. Before the project, job codes had to be entered manually into both Vista and Paycor. Sound familiar? That type of Manual Efforts & SpreadSheets (M.E.S.S.) meant delays, data mismatches, and wasted time that should have been spent on fieldwork or strategic planning. TAP Innovations solved that. The TAP team developed a time-triggered integration that automates the syncing of job code names, codes, and effective dates between Vista and Paycor. “We needed reliability and accuracy with our job data, and TAP delivered just that. The process is faster, cleaner, and far more dependable.” - CFO, Superior Industrial Maintenance

MPI Products Integrates Time with Paycor

With operations spread across MI, WI, IN, CA, VT, and DC, MPI Products runs 11 regional locations and supports over 765 employees in the automotive, manufacturing, and parts industries. Like many growing manufacturers, MPI Products faced a bottleneck that slowed down employee time tracking and payroll operations. Manual processing of time data was prone to errors and consumed valuable hours each week. This gap left teams juggling data files, conversions, and uploads without a reliable system in place. Accuracy was critical, but human error was inevitable. Managing time data manually before uploading to Paycor was inefficient and risky. Well, TAP Innovations fixed that. TAP developed a custom application using Microsoft technologies that automatically converts MPI Products’ employee time data into Paycor’s accepted format. “Everything runs smoother now that the time file gets processed correctly every time. TAP really helped us get our weekends back.” – Director of Corporate Administration, MPI Products

Carriage Integrates Paycor with Paycor

Most people don't associate funeral services with digital complexity. But for Carriage, a leading provider of funeral and cemetery services with 130 locations across the United States, managing Paid Time Off (PTO) across more than one thousand employees was becoming a challenge. Tracking PTO manually or inconsistently meant employee satisfaction was at risk, and compliance could become harder to maintain. Every business knows that vacation and sick leave can feel like a paperwork maze. Between eligibility rules, work hour tracking, and anniversary dates, staying on top of PTO calculations without automation is no easy task. TAP Innovations fixed that. By integrating with Carriage’s Paycor Human Resources platform, TAP automated PTO tracking using business logic that accurately calculates and formats accruals for every employee. “This is very good having a time table in front of us and know when everything will be done. Guiding through and ironing out the goals to practically see what we will be getting.” – Principal Category Manager, Carriage

Greenfire Management Services Integrates Vista with Paycor

Juggling employee data across different platforms is no small feat, especially in the construction world. Greenfire Management Services, with operations in Wisconsin, Virginia, and North Carolina, needed a smarter way to align their Enterprise Resource Planning (ERP) and Human Resources (HR) platforms across five locations. They were constantly syncing employee job codes, timecards, and general ledger data between Vista and Paycor. This created repeated data entry and room for errors. In short, it was a M.E.S.S (Manual Efforts and Spreadsheets) that cost time, energy, and accuracy. TAP Innovations changed the game. We delivered reliable integrations that connect Vista and Paycor, giving Greenfire a consistent, automated flow of critical employee data. “We now have the clarity and consistency we needed. The process just works.” – HR Manager, Greenfire Management Services

Shepley Bulfinch Integrates BambooHR with Paycor

Managing employee data across disconnected systems can slow teams down. Shepley Bulfinch, a woman led architecture and design firm with more than 150 years of history and locations across Massachusetts, North Carolina, Connecticut, Texas, and Arizona, was feeling the same strain. With more than 230 employees, the firm needed a more reliable way to manage HR and payroll data.Internal teams were stuck performing duplicate entry, updating BambooHR and Paycor separately. The result was inefficient processes, inconsistent data, and wasted time that could have been better spent on impactful projects in healthcare, higher education, and urban development. TAP Innovations stepped in with a custom integration that keeps both systems aligned automatically, removing the need for manual updates. “The TAP team was responsive and professional throughout. Their integration work removed a major administrative burden from our HR operations.” - CFO, Shepley Bulfinch

Civitas Senior Living Integrates Greenhouse with Paycor

Picture a company managing over 1000 employees across 25 regions in 6 states. That’s the daily reality for Civitas Senior Living, a leading provider of elderly care services. From Texas to Florida, Civitas delivers compassionate care through dozens of senior living communities, all while navigating the complexities of workforce management. Their applicant tracking system, Greenhouse, and their HR platform, Paycor, were disconnected. That meant new hire data had to be entered manually. In an industry built on personal attention, wasting time on redundant data entry just doesn’t work. Delays in getting staff onboarded slowed down operations and risked disrupting resident care. It’s a challenge any growing healthcare provider can relate to. TAP Innovations solved that. We automated the entire process, pulling new hire information directly from Greenhouse and pushing it into Paycor through a webhook-powered integration. “We needed a solution that kept up with our growth and TAP delivered.” – President, Civitas Senior Living

AspenHR Automates Benefits with Custom Election App

When benefit season rolled around each year, AspenHR found that manual processes created more headaches than celebrations. Spreadsheets multiplied, updates were prone to human error, and their team spent countless hours reconciling contributions across hundreds of clients. As a trusted HR partner for startups and growth-focused companies, AspenHR prided itself on white-glove service but needed a new approach to keep pace with demand. That is when TAP’s Custom App™ became essential to modernizing their benefit election processes. The solution was a turning point in helping them stay efficient, compliant, and client-centric without adding extra burden to staff. “This is amazing work! We really looking forward to using this.” - AspenHR, CFO

Honeygrow Integrates Paycor with Toast

Have you ever been scaling fast while your systems struggle to keep up? Honeygrow, a farm-to-table restaurant brand, operates across 29 locations in the Northeast and Southeast. As they expanded, their technology could not keep pace with a workforce of 500 employees. Using Paycor for HR and Toast for time tracking, the lack of integration forced teams to manually track employee changes and shift data, creating duplicate work and increasing payroll and compliance risks. TAP Innovations solved this by connecting Paycor and Toast through secure API automation, ensuring employee and time data flowed accurately between systems. “TAP Innovations gave us a connected solution that reduced effort and increased trust in our data.” - Director of Operations, Honeygrow

Trout Unlimited Finds Nonprofit Staffing Solution

In conservation work, timing matters. From restoring streams to advocating sustainable fishing practices, Trout Unlimited knows the value of precision and expertise. Based in Virginia with operations across more than 10 states, this nonprofit supports 220 locations with a clear mission: protect and restore coldwater fisheries for generations to come. To carry this mission forward, their internal operations needed equally thoughtful support. As Trout Unlimited prepared for a Paylocity and NetSuite integration, the organization faced a bandwidth challenge. They required consulting expertise and a trusted advocate who could guide the process while freeing their teams to stay focused on conservation priorities. TAP’s Global 'Gig Economy' People Model™ provided that solution. With consulting resources deployed for a 17-week engagement, TAP supplied knowledgeable professionals who understood system integration and nonprofit staffing needs. The result was smooth collaboration, flexible expertise, and dependable delivery that ensured Trout Unlimited could keep moving forward. “TAP’s people made the difference, providing clarity, support, and partnership throughout our integration process.” - Trout Unlimited, VP, People & Culture

Voxelmaps Integrates Paycor with QuickBooks

Syncing employee data across multiple platforms shouldn’t feel like solving a puzzle without the picture on the box. That was the reality for Voxelmaps, a geospatial technology leader with four locations across the Southwest. To manage employee information and payroll workflows across Texas and abroad, they juggled Paycor for HR, QuickBooks Online for payroll, and G Suite for onboarding. Each platform required manual updates, creating labor bottlenecks and opening the door for errors. The result? Duplicate data, extra work, and delayed processes. TAP Innovations stepped in. By integrating Voxelmaps’ HR, payroll, and productivity tools, TAP delivered automatic, real-time sync of employee time and demographic data, turning the puzzle into a picture-perfect process. “Last payroll was successful. We can close after one more payroll. Thanks.” – Administrative Services Director, Voxelmaps

Sequoia Consulting Group Integrates Paychex with Kantata

There’s a point when managing schedules and employee data across 24 different office locations gets too big for spreadsheets and copy-paste. That’s exactly where Sequoia Consulting Group found themselves. With nearly 900 employees across six states, this Human Resource Consulting and Business Services leader needed a better way to keep Paychex and Kantata in sync. The challenge was universal: multiple systems with overlapping data, delays from manual entry, and wasted time in operations. For a team focused on efficiency, that just didn’t work. TAP Innovations stepped in and built integrations that automatically sync employee demographic updates and schedule data from Paychex into Kantata, eliminating manual entry while improving data reliability. “I’m very happy with TAP’s progress. The regular updates and communication, especially the responsiveness in reaching out for clarification, have been greatly appreciated.” – CEO, Sequoia Consulting Group

Evo Entertainment Integrates Paycor with Toast

Running movie theaters, arcades, bowling lanes, and full-service restaurants is already complex. Now imagine doing that across 16 regions, over 1,000 locations, and with more than 1,000 employees. That’s the scale Evo Entertainment Group handles every day from Texas to Virginia. But managing payroll and employee records between Paycor and Toast was slowing them down. Time-consuming manual data transfers, inconsistent employee information, and missed tip entries left the team juggling too many disconnected tasks. It wasn’t just inefficient. It was frustrating. TAP Innovations fixed that. We created powerful connections between Toast and Paycor so Evo could automate employee updates, punch data, and tips across both platforms. “Appreciated work so far!” – Chief People Officer, Evo Entertainment Group

Neighborhood Legal Services Integrates LegalServer with Paycor

Imagine tracking time manually for dozens of attorneys across six locations, all while handling the complexities of payroll, billing, and compliance. That was the reality for Neighborhood Legal Services, a nonprofit law firm serving low-income families across Pennsylvania. With 68 employees and a strong mission to provide civil legal aid, their teams were spending too much time on back-end operations instead of client advocacy. They needed to streamline how time and leave data traveled from their Legal Case Management system, LegalServer, into Paycor for payroll. And they needed it fast. TAP Innovations took care of it. We automated the flow of punch data, approved leave, and time off directly from LegalServer to Paycor through a secure SFTP channel. “You guys have been great and you certainly been on top of things and kept us moving, which I really appreciate. So, thanks so much, definite 5.” – Executive Director, Neighborhood Legal Services

HCM Unlocked Drives Financial Process Improvement with TAP Innovations

When growth outpaces process, it’s time to reimagine the workflow. HCM Unlocked, a Florida-based human capital management consulting firm, supports hundreds of clients across the Southeast. With 214 employees and a fast-growing managed payroll division, they needed help improving the way internal operations handled scaling, automation, and consistency. Their team was spending too much time processing payrolls manually, limiting their ability to evolve into data-driven advisors. As client demand rose, so did the need for better structure and sustainable practices. TAP Innovations partnered with HCM Unlocked to assess, advise, and build a smarter financial process. From job shadowing to future-state planning, TAP created a path for automation and cost-effective growth. “We now have a clearer strategy and real steps forward. TAP gave us clarity, not just recommendations.” – CEO, HCM Unlocked

Capitol Concierge Migrates 5,250 Historical HR Documents

Even companies that thrive on providing high-touch, personalized services need their behind-the-scenes systems to run flawlessly. For Capitol Concierge, a leader in concierge and lifestyle management services, their HR team faced a big challenge. With over 5,000 employee files stored in APS and a move to Paycor underway, they risked drowning in a M.E.S.S (Manual Efforts & SpreadSheets) if the transition wasn’t handled properly. TAP Innovations implemented its secure Historical Document Migration Solution™, automating the migration of 5,250 HR documents. From W2s and I-9s to personnel files and agreements, TAP ensured accuracy, speed, and compliance while eliminating the risk of manual data transfer errors. “Happy to see the project finishing on time. Excellent progress this week, and the flexibility TAP provided was a huge help.” – Director, Human Resources, Capitol Concierge

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