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Viking Restaurants Migrates 20,172 Historical HR Documents
Solution Description:
Running a restaurant chain means long hours, busy kitchens, and satisfied customers, but managing HR files should not feel like a full-time second job. Viking Restaurants, a franchise group that owns and operates multiple Burger King locations across the Upper Midwest, found themselves buried in a M.E.S.S (Manual Efforts & SpreadSheets). Thousands of employee records were locked in Paycom, creating compliance challenges and manual workloads for their HR team.
TAP Innovations solved the problem with its proprietary and secure Historical Document Migration Solution™. TAP automated the transfer of 20,172 HR files, including W2s, W4s, I9s, personnel files, and agreements, from Paycom into Proliant. Every record was moved securely and accurately, eliminating manual work, saving hundreds of staff hours, and ensuring compliance readiness.
“Everything seems to be going amazing. The team is doing a great job, and I appreciate all the effort.”
- CEO & Franchisee, Viking Restaurants
Watch TAP Innovation Solutions in action!
Challenge:
Viking Restaurants experienced significant challenges while managing HR records. Their main struggles included:
- Manually handling thousands of employee records across multiple systems
- Risk of compliance delays and errors from time-consuming processes
Manually processing HR files is costly. At 5 minutes per document, managing 20,172 files would take more than 1,681 hours. At a labor rate of $25 per hour, that equals over $42,000 in labor costs.
TAP Innovations delivered the same outcome automatically, with enterprise-level security, zero errors, and in a fraction of the time and cost. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Viking Restaurants, Burger King
Website: www.vikingrestaurants.com
Number of Locations: 26
Number of Employees: 600
Industries: Food & Beverage, Franchise, Restaurant, Fast Food
Solution
Ever tried stacking 20,000 HR files on a restaurant counter? You’d run out of space before lunch service. That’s how overwhelming it felt before Viking Restaurants partnered with TAP Innovations. With automation, their paper problems were off the menu.
Business Wins:
- Saved more than 1,600 staff hours and over $42,000 in labor costs
- Improved compliance with accurate, centralized employee records
- Eliminated manual document handling with secure, automated workflows
Viking Restaurants can now focus on culinary excellence and customer satisfaction while TAP keeps their HR operations running smoothly in the background.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Proliant,Paycom
