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Volunteers of America Mid-States Migrates 13,856 Historical HR Documents
Solution Description:
What happens when a nonprofit dedicated to serving vulnerable communities has its own HR team stuck serving paperwork instead of people? That was the challenge for Volunteers of America Mid-States (VOA Mid-States), a mission-driven organization working across Kentucky, Tennessee, Indiana, and Ohio.
With 13,856 documents including W2s, W4s, I-9s, confidentiality agreements, and personnel files, their HR staff was trapped in a M.E.S.S (Manual Efforts & SpreadSheets). Moving employee records from ADP to Paycor threatened to drain resources away from their core mission of housing, recovery, and community support.
TAP Innovations delivered its secure Historical Document Migration Solution™. By automating the transfer of files from ADP directly into Paycor employee profiles, TAP ensured accuracy, protected sensitive employee information, and freed VOA Mid-States’ HR team to focus on serving people, not paper.
“TAP Innovations gave us confidence that our HR transition would be smooth, secure, and timely.”
- Chief People Officer, Volunteers of America Mid-States
Watch TAP Innovation Solutions in action!
Challenge:
VOA Mid-States experienced major inefficiencies in its HR processes while moving to a new platform. Their challenges included:
- Manual uploading of nearly 14,000 employee records from ADP to Paycor
- Compliance concerns tied to handling sensitive HR files like I-9s and W2s
The costs of manual effort were steep. At 5 minutes per document, 13,856 files would take more than 1,154 hours of work. At a labor rate of $25 per hour, that adds up to over $28,850 in costs.
TAP Innovations automated the migration with secure, accurate workflows, cutting costs, saving time, and ensuring compliance. Customers consistently save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Volunteers of America Mid-States
Website: www.voamid.org
Number of Locations: 10
Number of Employees: 180
Industries: Non Profit, Community Program
Solution
Ever tried fitting 14,000 employee records into a filing cabinet? You’d need a whole warehouse. That’s how HR at VOA Mid-States felt before TAP stepped in. Today, those documents live safely in Paycor, accessible in seconds.
Business Wins:
- Saved more than 1,150 staff hours and nearly $29,000 in labor costs
- Protected sensitive employee data with automated, secure migration
- Enabled HR staff to focus on supporting mission-driven programs, not files
Volunteers of America Mid-States can now keep its focus on strengthening communities and supporting vulnerable populations, while TAP ensures their HR data is accurate, safe, and hassle-free.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP
