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Rochester Friendly Home Migrates 56,741 Historical HR Documents
Solution Description:
What happens when a senior living organization that prides itself on compassionate care gets weighed down by tens of thousands of outdated HR files? For Rochester Friendly Home, managing employee records across multiple facilities became a daunting task.
Their team faced time-consuming data hunts, compliance risks, and what felt like a never-ending M.E.S.S (Manual Efforts & SpreadSheets). With thousands of W2s, W4s, I-9s, contracts, and personnel files to move from Paylocity to Paycor, the challenge was clear.
TAP Innovations deployed its proprietary and secure Historical Document Migration Solution™, automating the migration of 56,741 employee records. The process was completed efficiently, securely, and without disruption to daily HR operations.
“Excellent, I am very happy with TAP's progress. The regular updates and communication regarding access, as well as reaching out to me for clarification have been greatly appreciated.”
- CIO, Rochester Friendly Home
Watch TAP Innovation Solutions in action!
Challenge:
Rochester Friendly Home experienced significant challenges while managing HR files across their facilities. These included:
- Manual processing of nearly 57,000 HR documents draining staff resources
- Compliance concerns with fragmented and outdated data storage
Manually handling HR documents is expensive. At 5 minutes per document, managing 56,741 files would take over 4,728 hours. At a standard labor rate of $25 per hour, that equals nearly $118,200 in labor costs.
TAP Innovations automated the entire process, ensuring high security, zero errors, and significant time and cost savings. Customers typically save 30–50% with TAP’s Historical Document Migration Solution™.
Accounts: Rochester Friendly Home, Cloverwood, Linden Knoll, Lovejoy, Glenmere, Friendly Home
Website: www.friendlyseniorliving.org
Number of Locations: 5
Number of Employees: 120
Industries: Healthcare, Senior Care, Medical
Solution
If paperwork were a retirement activity, Rochester Friendly Home would have been running a full-time hobby club. Thousands of HR files across multiple sites made life anything but simple until TAP stepped in.
Business Wins:
- Saved over 4,700 staff hours and more than $118,000 in labor costs
- Improved compliance readiness with accurate, complete HR records
- Protected sensitive employee files with a secure, automated migration
Rochester Friendly Home can now dedicate more focus to its mission of compassionate care, fully supported by TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paylocity
