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RoadSafe Traffic Systems Migrates 7,500 Historical HR Documents
Solution Description:
Managing traffic on busy highways is tough, but managing thousands of HR files manually can be even tougher. For RoadSafe Traffic Systems, Inc., one of the nation’s largest traffic control and pavement marking providers, employee record management was slowing down HR operations. With years of W2s, W4s, I-9s, and personnel files stored in Ascentis, their team faced a daunting task migrating everything into Paycor.
Staff were caught in a M.E.S.S (Manual Efforts & SpreadSheets), where pulling and moving employee files took hours of tedious work. Security and compliance risks only added to the pressure.
TAP Innovations deployed its proprietary Historical Document Migration Solution™, automating the secure extraction and migration of thousands of employee records from Ascentis into Paycor. The process eliminated inefficiencies, reduced compliance risks, and gave the HR team back valuable time.
“Download was much faster than expected. Thank you!”
- SR HR Manager, RoadSafe Traffic Systems
Watch TAP Innovation Solutions in action!
Challenge:
RoadSafe Traffic Systems experienced serious slowdowns while managing employee documents across systems. Their challenges included:
- Manually handling years of HR files, from tax forms to personnel agreements
- Compliance and audit risks tied to inconsistent or delayed file transfers
At 5 minutes per document, migrating an estimated 7,500 records would take over 625 hours of staff time. At $25 per hour, that’s more than $15,600 in manual labor costs. Beyond cost, the process slowed HR support for nearly 1,000 employees across 60+ locations.
TAP Innovations solved this with secure automation, delivering accurate results at a fraction of the time and cost. Customers like RoadSafe often save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: RoadSafe
Website: www.roadsafetraffic.com
Number of Locations: 60
Number of Employees: 950
Industries: Construction, Traffic Control, Pavement Marking
Solution
Moving HR files one by one felt like setting up traffic cones across the entire interstate slow and exhausting. That was the reality for RoadSafe Traffic Systems before TAP Innovations stepped in. Today, their HR document migration moves at highway speed fast, secure, and efficient.
Business Wins:
- Saved more than 600 staff hours and over $15,000 in labor costs
- Reduced compliance risks with accurate and complete historical file migration
- Enabled HR teams to focus on supporting 950 employees instead of paperwork
RoadSafe Traffic Systems can now keep their workforce moving forward without being slowed down by manual document headaches. With TAP’s smart workflows, they’re positioned for both compliance confidence and operational efficiency.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Ascentis
