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Regional Restaurant Chain Migrates 6,004 Historical HR Documents
Solution Description:
What if running a multi location restaurant business meant spending more time digging through old HR files than serving customers? That was the reality for a regional restaurant chain with multiple locations and hundreds of employees. Their HR records were scattered across legacy systems, creating a M.E.S.S (Manual Efforts & SpreadSheets) that slowed compliance checks and frustrated staff.
Document retrieval was time consuming, audits were stressful, and productivity suffered as teams tried to manage thousands of employee files manually.
TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™, automating the migration of 6,004 HR documents from ADP Workforce Now into Paylocity. W2s, W4s, I-9s, contracts, and personnel files were transferred securely, efficiently, and without disrupting day to day restaurant operations.
Watch TAP Innovation Solutions in action!
Challenge:
The restaurant organization experienced mounting inefficiencies when trying to manage employee records across multiple locations. Key challenges included:
- Time consuming manual processes to retrieve and manage thousands of HR files
- Compliance concerns with documents trapped in outdated systems
Manually managing HR documents adds up quickly. At 5 minutes per document, handling 6,004 files would take more than 500 hours. At a standard labor rate of $25 per hour, that equals over $12,500 in labor costs.
TAP Innovations automated the migration process, delivering security, speed, and cost savings. Customers typically save 30 to 50 percent with TAP’s Historical Document Migration Solution™.
Accounts: Confidential
Website: Confidential
Number of Locations: 12
Number of Employees: 85
Industries: Food & Beverage, Franchise, Restaurant
Solution
"Stacks of HR files do not pair well with a fast paced kitchen environment. Managing outdated systems felt heavy, slow, and exhausting before automation."
Business Wins:
- Saved over 500 staff hours and more than $12,500 in labor costs
- Improved compliance readiness with all records securely migrated into Paylocity
- Enabled HR staff to focus on supporting employees instead of chasing files
The organization can now focus its energy on delivering great dining experiences while HR operations remain streamlined, secure, and easy to manage.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, Paycom
