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Multi Location Truck Parts Supplier Migrates 1,000 Historical HR Documents
Solution Description:
Supporting commercial fleets and service shops across multiple states requires reliability and speed, but a long standing truck parts supplier found its HR operations slowed by fragmented employee records. With 1,000 historical HR documents split between two HCM platforms, the HR team was caught in a M.E.S.S (Manual Efforts & SpreadSheets) that made compliance checks time consuming and stressful.
Employee records including W2s, W4s, I-9s, personnel files, and agreements had to be moved carefully and securely, yet manual processes increased the risk of errors and delays.
TAP Innovations deployed its proprietary and secure Historical Document Migration Solution™, automating the migration of all historical HR files into the target HCM system. The solution ensured accuracy, protected sensitive data, and removed the burden of manual file handling.
"TAP made the process seamless and secure. We can now manage records with confidence."
- Director of Information Security & Compliance, truck parts supplier
Watch TAP Innovation Solutions in action!
Challenge:
The organization faced operational inefficiencies during its HR system transition:
- Manual movement of sensitive HR files across platforms
- Risk of errors or missing documents during compliance reviews
At 5 minutes per document, manually migrating 1,000 files would require more than 83 staff hours. At $25 per hour, that equals approximately $2,083 in labor costs.
TAP Innovations replaced manual workflows with secure automation, improving speed, accuracy, and compliance confidence.
Accounts: Confidential
Website: Confidential
Number of Locations: 22
Number of Employees: 59
Industries: Retail, Transportation, Trailers, RV
Solution
"Handling HR paperwork felt like loading a full trailer by hand, slow and exhausting."
That strain disappeared once automation took over. Employee records are now centralized, accurate, and securely accessible within the HCM system.
Business Wins:
- Saved more than 80 staff hours and over $2,000 in labor costs
- Improved compliance readiness with complete and centralized records
- Protected sensitive employee data through secure, automated workflows
The organization can now stay focused on delivering parts and service to customers while HR operations run efficiently and securely in the background.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paylocity
