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Multi Brand Hospitality Company Migrates 35,644 Historical HR Documents
Solution Description:
Creating memorable hospitality and entertainment experiences requires energy, creativity, and focus, but a multi brand hospitality company found its HR operations overwhelmed by tens of thousands of historical employee records. With 35,644 HR documents spread across systems, the HR team was buried in a M.E.S.S (Manual Efforts & SpreadSheets) that slowed compliance checks and consumed valuable staff time.
Employee records including W2s, W4s, I-9s, personnel files, and agreements were difficult to locate and manage at scale, especially across multiple venues and brands.
TAP Innovations implemented its proprietary and secure Historical Document Migration Solution™, automating the migration of all historical HR files into the organization’s HCM platform. Secure workflows ensured accuracy, consistency, and protection of sensitive employee data across the entire portfolio.
"Project is on track and completed from the TAP side. Waiting for final validation."
- Director of Operations, hospitality company
Watch TAP Innovation Solutions in action!
Challenge:
The hospitality organization faced major operational and compliance challenges during its HR system transition:
- Manual processing of more than 35,000 historical HR documents
- Compliance risk from misplaced or incomplete employee records
At 5 minutes per document, migrating 35,644 records manually would require more than 2,970 staff hours. At $25 per hour, that equals approximately $74,000 in labor costs.
TAP Innovations replaced this massive manual effort with secure automation, delivering speed, accuracy, and cost savings at scale.
Accounts: Confidential
Website: Confidential
Number of Locations: 17
Number of Employees: 150
Industries: Food & Beverage, Franchise, Restaurant, Entertainment
Solution
"Trying to move this many HR files by hand felt like relocating an entire venue one box at a time."
That burden disappeared once automation took over. Employee records are now centralized, searchable, and securely stored.
Business Wins:
- Saved nearly 3,000 staff hours and over $70,000 in labor costs
- Improved compliance readiness with complete historical documentation
- Enabled HR teams to focus on people and culture instead of paperwork
The organization can now stay focused on delivering engaging guest experiences while HR operations run efficiently and securely behind the scenes.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, Paycom
