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Industrial Holding Company Migrates 8,000 Historical HR Documents
Solution Description:
What happens when a growing industrial organization has thousands of HR documents locked in a legacy system? That was the challenge for a multi brand industrial holding company supporting material handling and automation businesses. With 8,000 historical employee records stored in ADP Workforce Now, their teams faced a M.E.S.S (Manual Efforts & SpreadSheets) and needed a secure, efficient way to transition data into Paylocity.
TAP Innovations implemented its proprietary and secure Historical Document Migration Solution™, automating the extraction, transformation, and migration of sensitive HR files. Every W2, W4, I-9, confidentiality agreement, and personnel file was transferred accurately and securely, eliminating administrative burden and supporting compliance.
"The project delivered exactly what we needed with minimal disruption."
- Operations leader, industrial holding company
Watch TAP Innovation Solutions in action!
Challenge:
The organization faced significant challenges managing historical HR documents during its system transition. These included:
- Manual effort required to locate and move 8,000 HR files
- Compliance risks from scattered and incomplete records
The cost of manual processing added up quickly. At 5 minutes per document, migrating 8,000 files would take more than 667 staff hours. At $25 per hour, that equals roughly $16,675 in labor costs.
TAP Innovations eliminated these costs by automating the process, delivering accurate, secure, and efficient migration that saved time, money, and internal resources.
Accounts: Confidential
Website: Confidential
Number of Locations: 5
Number of Employees: 500
Industries: Manufacturing, Handling Systems, Engineering
Solution
"If HR documents were part of an assembly line, this team would have needed a warehouse just to keep things moving." That is how overwhelming the workload felt before TAP’s solution. Today, records flow smoothly and securely into Paylocity.
Business Wins:
- Saved more than 667 staff hours and over $16,000 in labor costs
- Centralized records into Paylocity for stronger compliance readiness
- Secured sensitive HR data through automated workflows
The organization can now focus on driving innovation across its industrial businesses while HR records remain streamlined, accurate, and future ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, ADP
