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Diplomatic Language Services Migrates 12,000 Historical HR Documents
Solution Description:
What happens when a global-focused language training organization suddenly risks losing access to years of critical HR files? That was the challenge facing Diplomatic Language Services (DLS), which provides language and cultural training for government, military, and business clients. With their move off Paycom’s platform, thousands of employee records were in danger of becoming inaccessible leaving the HR team in a M.E.S.S (Manual Efforts & SpreadSheets).
TAP Innovations stepped in with its secure Historical Document Migration Solution™. We automated the migration of 12,000 employee files including W2s, W4s, I9s, contracts, and personnel records into Paycor. Active employee documents were uploaded directly into Paycor folders using employee identifiers, while terminated employee records were securely stored in Azure. This ensured legal compliance, eliminated manual efforts, and safeguarded sensitive information.
“Working with TAP has been great. The project management, organization, and clear explanations made a huge difference.”
- HR Director, Diplomatic Language Services
Watch TAP Innovation Solutions in action!
Challenge:
Diplomatic Language Services experienced the risk of losing access to critical employee records as they transitioned systems. These are some of the challenges they faced with their previous workflow:
- 12,000 employee documents trapped in Paycom with looming loss of access
- Manual file handling required to maintain compliance with active and termed employees
Manually handling HR documents is costly. At 5 minutes per document, managing 12,000 files would take more than 1,000 hours of work. At a standard labor rate of $25 per hour, that adds up to over $50,000 in labor costs.
TAP Innovations eliminated these risks by securely automating the migration. The outcome was timely, accurate, and cost-saving, while ensuring compliance readiness. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Diplomatic Language Services
Website: www.dlsdc.com
Number of Locations: 3
Number of Employees: 199
Industries: Education, Translation, Information Technology, Software
Solution
Ever tried translating 12,000 HR files by hand? Even a master linguist wouldn’t want that assignment. For Diplomatic Language Services, TAP Innovations turned an overwhelming paperwork project into a streamlined process as smooth as fluent conversation.
Business Wins:
- Saved over 1,000 staff hours and more than $50,000 in labor costs
- Secured terminated employee records in Azure for compliance access
- Eliminated manual upload errors by automating Paycor file placement
Diplomatic Language Services can now focus on teaching global communication instead of chasing missing HR files, fully supported by TAP’s secure workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
