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Coastal Medical Migrates 12,298 Historical HR Documents
Solution Description:
Ever feel like your HR team is buried in old files that never seem to end? That was the situation at Coastal Medical, where thousands of historical HR records needed to be secured, organized, and moved to a new system. The team was bogged down in a M.E.S.S (Manual Efforts & SpreadSheets), making compliance and record retrieval a constant struggle.
TAP Innovations delivered its proprietary and secure Historical Document Migration Solution™, automating the transfer of employee files into their payroll system while safeguarding sensitive information. Smart workflows replaced manual headaches, giving their staff more time to focus on patients instead of paperwork.
“Good work, great work, team! I am pleased with what TAP delivered and look forward to working with them again in the future.”
- People Operations Specialist, Coastal Medical
Watch TAP Innovation Solutions in action!
Challenge:
Coastal Medical experienced costly delays while managing employee records across platforms. These are some of the challenges they faced:
- Manual movement of thousands of historical HR documents
- Compliance risks from incomplete or misplaced employee files
Manually handling HR documents is expensive. At 5 minutes per document, managing 12,298 files would take more than 1,025 hours of work. At a standard labor rate of $25 per hour, that adds up to around $25,625 in labor costs.
TAP Innovations delivered the same results automatically, with secure processes, zero errors, and in a fraction of the time and cost. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Coastal Medical
Website: www.cmtsma.com
Number of Locations: 1
Number of Employees: 250
Industries: Healthcare, Primary Care, Medical
Solution
If HR paperwork were a workout, Coastal Medical’s team would have qualified for a marathon! That’s how overwhelming their files felt before working with TAP. Now, the finish line is crossed with ease.
Business Wins:
- Saved more than 1,000 staff hours and over $25,000 in labor costs
- Improved compliance readiness with centralized and accurate employee records
- Secured sensitive HR files using TAP’s automated, error-free workflows
Coastal Medical can now dedicate more energy to delivering excellent healthcare while trusting that their HR documents are safe, organized, and future-ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
