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Cain Management Migrates 9,988 Historical HR Documents
Solution Description:
What if your restaurant business risked losing nearly 10,000 employee documents during a system transition? That was the challenge for Cain Management, a family-owned Dunkin’ franchise group based in Connecticut operating 53 locations across the US. Their HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) with critical compliance records locked in ADP Workforce Now and the move to Paycor approaching fast.
TAP Innovations stepped in with its secure Historical Document Migration Solution™. We automated the transfer of 9,988 files including W2s, W4s, I9s, contracts, paystubs, and personnel records from ADP into Paycor. By staging files securely in Azure storage and using automation, TAP ensured every employee document was uploaded into the correct profile, eliminating risk and saving valuable time.
“This has been very valuable. You guys did an awesome job.”
- Controller, Cain Management
Watch TAP Innovation Solutions in action!
Challenge:
Cain Management experienced major challenges while transitioning employee records from ADP. These are some of the issues they faced:
- 9,988 employee files at risk of being lost during migration
- Manual processes would have created delays and compliance risks
Manually handling HR documents is costly. At 5 minutes per document, managing 9,988 files would take more than 832 hours of work. At a standard labor rate of $25 per hour, that adds up to over $20,800 in labor costs.
TAP Innovations eliminated these risks with automation, accuracy, and security. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Dunkin
Website: www.linkedin.com
Number of Locations: 53
Number of Employees: 100
Industries: Food & Beverage, Franchise, Restaurant, Fast Food
Solution
Manually uploading nearly 10,000 HR files? That’s like running a quick service restaruant with just one worker slow, exhausting, and not sustainable. For Cain Management, TAP Innovations made the move fast, secure, and stress-free.
Business Wins:
- Saved more than 830 staff hours and over $20,000 in labor costs
- Secured 9,988 sensitive employee documents during HCM transition
- Improved compliance readiness with error-free uploads into Paycor
Cain Management can now focus on delivering exceptional hospitality and real estate experiences while knowing their HR records are safe and organized thanks to TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP
