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539 West Commerce Street, #249Dallas, TX 75208
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6210 North Belt Line Road, Suite 150
Irving, TX 75063
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Bells Employment Agency Migrates 1,250 Historical HR Documents
Solution Description:
For a staffing agency, time is everything. But Bells Employment Agency found themselves stuck managing HR records in a home-grown ATS platform that couldn’t keep up. With over a thousand employee files at risk of being lost in the transition to Paychex, their team faced a M.E.S.S (Manual Efforts & SpreadSheets) that drained time and created compliance risks.
TAP Innovations delivered its proprietary and secure Historical Document Migration Solution™, automating the migration of 1,250 HR files, including W2s, W4s, I-9s, personnel records, paystubs, and agreements. By eliminating manual work and ensuring security, TAP enabled Bells Employment Agency to move forward with confidence.
“TAP gave us exactly what we needed fast, accurate, and secure migration.”
Watch TAP Innovation Solutions in action!
Challenge:
Bells Employment Agency experienced difficulties in keeping historical employee records accessible and compliant during their system transition. These are some of the challenges they encountered with their previous workflow:
- Thousands of employee files trapped in a custom ATS system
- Risk of data loss and compliance issues when moving to Paychex manually
Manually handling HR documents is costly. At 5 minutes per document, managing 1,250 files would take more than 104 hours of staff time. At a standard labor rate of $25 per hour, that equals over $2,600 in labor costs.
TAP Innovations delivered the same outcome automatically, with secure workflows, zero errors, and in a fraction of the time and cost. Customers typically save 30–50% with TAP’s Historical Document Migration Solution™.
Accounts: Bells Employment Agency
Website: bellscares.com
Number of Locations: 1
Number of Employees: 6
Industries: Recruiting, Staffing
Solution
Staffing may be a 9 to 5, but paperwork does not have to be. With TAP Innovations, Bells Employment Agency streamlined their HR data to match the efficiency of their staffing services.
Business Wins:
- Saved more than 100 staff hours and over $2,600 in labor costs
- Eliminated compliance risks with secure, automated document migration
- Reduced manual workloads so staff could focus on client and candidate needs
Bells Employment Agency can now focus on connecting job seekers with opportunities while TAP keeps their HR records safe, accurate, and accessible.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paychex, Custom ATS
