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Behavioral Health Therapy Provider Migrates 1,500 Historical HR Documents
Solution Description:
Providing specialized behavioral health therapy services requires focus, care, and consistency. For a nationwide behavioral health therapy provider supporting children and families, that focus was disrupted by fragmented HR systems. With 1,500 historical employee documents spread across multiple platforms, the HR team was caught in a M.E.S.S (Manual Efforts & SpreadSheets) that slowed compliance checks and strained daily operations.
TAP Innovations delivered its proprietary and secure Historical Document Migration Solution™, automating the extraction, organization, and migration of sensitive HR files into the organization’s HCM systems. Every W2, W4, I-9, agreement, and personnel file was transferred accurately and securely, restoring confidence and freeing up valuable staff time.
"Thank you so much for your assistance with all of this! We appreciate all the work you all have done to get us to this point!"
- Director of Information Security & Compliance, behavioral health therapy provider
Watch TAP Innovation Solutions in action!
Challenge:
The organization experienced significant challenges managing employee records across multiple HR platforms. The primary issues included:
- Manual effort required to locate and transfer hundreds of historical HR documents
- Compliance risk caused by fragmented and inconsistent data storage
At 5 minutes per document, processing 1,500 files would require more than 125 staff hours. At a labor rate of $25 per hour, that represents over $3,100 in labor costs lost to repetitive administrative work.
TAP Innovations eliminated these inefficiencies with secure, automated workflows that reduced risk, improved accuracy, and delivered results faster than manual methods.
Accounts: Confidential
Website: Confidential
Number of Locations: 38
Number of Employees: 810
Industries: Healthcare, Mental Health, Medical, Autism
Solution
"Ever feel like HR files multiply faster than you can keep track of them?"
That was the reality before automation. With TAP Innovations in place, employee records are now centralized, secure, and easy to access when needed.
Business Wins:
- Saved more than 125 staff hours and over $3,000 in labor costs
- Centralized HR records to improve compliance readiness
- Secured sensitive employee data with automated migration workflows
The organization can now stay focused on delivering impactful behavioral health therapy services, confident their HR operations are efficient, compliant, and future ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: UKG, Helloteam
