Success Stories - TAP Innovations

HWV Hospitality Integrates Paychex Flex Time with Paychex Payroll

Calculating commissions, bonuses, and multi-state overtime manually is a full-time job, unless it’s automated. Highway West Vacations Hospitality, an award-winning hospitality management group, operates a portfolio of unique hotels and resorts across California and Oregon. With only 51 employees but multiple incentive pay structures and state-specific regulations, their team was buried in spreadsheets every payroll cycle. Bonus cycles varied, state rules conflicted, and incentive pay tracking was inconsistent. These manual processes were slowing down HR and finance teams, creating unnecessary stress and risking errors in payroll. TAP Innovations stepped in and automated the entire process. From overtime in New Hampshire to shift differentials in California, TAP connected Paychex Flex Time with Paychex Payroll using custom-built logic to calculate and deliver every category of additional pay. “Great work on running two live test payrolls without any issue. We’re happy to go live with it.” – CEO, HWV Hospitality

Legacy Healthcare Integrates Paycor with Sogolytics

Imagine wasting hours on a single task? That was the reality for Legacy Healthcare, headquartered in Skokie, Illinois, with 69 facilities across three states and hundreds of teammates throughout the Midwest. Collecting employee feedback during crucial moments (such as hiring and terminations) required manual survey distribution. The process was slow, unreliable, and left HR buried in spreadsheets, missing the chance to listen when it counted. TAP Innovations stepped in with a custom integration that links Paycor’s Human Resource platform to Sogolytics, automating every step of the survey workflow. “Appreciate the pro-active communication.” - Senior VP of Talent Acquisition, Legacy Healthcare

Options Inc Integrates Paycor with LaSRS

When was the last time your team had to manually clean up shift data every single day? For Options Inc., that was a daily reality. As a healthcare and social services provider, they rely on accurate employee time records to ensure quality care and proper reporting. But their old manual processes slowed them down and opened the door to errors. Why did this matter? Time punches from LaSRS were difficult to process manually and often came with duplicate entries or incomplete data. Without a better method, their teams had to spend hours fixing the same problems, again and again. For any organization, especially one focused on healthcare services, that’s time and effort better spent serving people. TAP Innovations fixed that. TAP built an automated connection that transforms and pushes cleaned punch data from LaSRS directly into the Paycor Time and Attendance system, removing the need for daily manual intervention. “Our teams are no longer stuck rechecking files. The automation made an immediate impact.” – President and CEO, Options Inc.

Acadia Management Group Migrates 1,409 Historical HR Documents

What if your HR team could skip the endless hunt through file cabinets and digital folders for tax forms and employee signoffs? For Acadia Management Group, that struggle was all too real. Managing 1,409 sensitive HR documents meant time-consuming processes, frustrated staff, and growing compliance risks. Their team faced a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations implemented its proprietary and secure Historical Document Migration Solution™. TAP automated the extraction and migration of employee artifacts, ensuring every W2, W4, i9, and personnel file made its way from Paychex to Paycor securely and without error. Sensitive data was protected every step of the way. “Good work and good collaboration.” - Sales Executive, Acadia Management Group

Ballast Point Integrates Paycor with 7Shifts

Brewing great beer is an art. Running a brewery with multiple retail and hospitality locations is a science. Ballast Point, a well-known craft brewery in California, excels in both. But behind the taproom doors, their teams were bogged down by outdated processes and disconnected systems between Paycor and 7Shifts. With over 500 employees across 7 locations, managing employee schedules, time punches, and pay rates across platforms was manual and time-consuming. Payroll teams were buried in spreadsheets, trying to match hours and pay codes while ensuring compliance and accuracy. TAP Innovations fixed that. We delivered a custom integration that keeps employee records, earnings, and time punches in sync, automating critical payroll and scheduling workflows. “Appreciate all of your work on everything!” – VP Finance, Ballast Point

Voxelmaps Integrates Paycor with QuickBooks

Syncing employee data across multiple platforms shouldn’t feel like solving a puzzle without the picture on the box. That was the reality for Voxelmaps, a geospatial technology leader with four locations across the Southwest. To manage employee information and payroll workflows across Texas and abroad, they juggled Paycor for HR, QuickBooks Online for payroll, and G Suite for onboarding. Each platform required manual updates, creating labor bottlenecks and opening the door for errors. The result? Duplicate data, extra work, and delayed processes. TAP Innovations stepped in. By integrating Voxelmaps’ HR, payroll, and productivity tools, TAP delivered automatic, real-time sync of employee time and demographic data, turning the puzzle into a picture-perfect process. “Last payroll was successful. We can close after one more payroll. Thanks.” – Administrative Services Director, Voxelmaps

Studio C Migrates 23,809 Historical HR Documents

What happens when a creative powerhouse finds itself bogged down not by video files, but by HR files? That was the reality for Studio C (Loeks Theatres). With 23,809 sensitive employee records stuck in UKG, their team was drowning in a M.E.S.S (Manual Efforts & SpreadSheets). Each manual step slowed compliance checks and took valuable time away from serving employees and customers. TAP Innovations stepped in with its proprietary and secure Historical Data Migration Solution™. TAP automated the movement of W2s, W4s, i9s, personnel files, and agreements from UKG into Paycor. Every file was migrated securely and accurately, ensuring compliance readiness and reducing risks while saving the Studio C team countless hours. “Everything seems to be in the right place and very happy that we are done with the implementation. Appreciate the team’s hard work!”- CFO, Studio C

Lifeworks Migrates 413 Historical HR Documents

For nonprofits like Lifeworks, every resource counts. But when employee records were scattered across SharePoint and needed to be moved into Paycor, their HR team faced an uphill battle. The process was a M.E.S.S (Manual Efforts & SpreadSheets), draining time and risking compliance gaps instead of supporting staff and programs that empower people with developmental and intellectual disabilities. TAP Innovations introduced its proprietary and secure Historical Document Migration Solution™, automating the transfer of hundreds of employee records with accuracy and speed. Sensitive data stayed protected, and the HR team gained peace of mind knowing their files were complete, organized, and easy to access. “Great team work on the documents migration.”- CFO, Lifeworks

Bells Employment Agency Migrates 1,250 Historical HR Documents

For a staffing agency, time is everything. But Bells Employment Agency found themselves stuck managing HR records in a home-grown ATS platform that couldn’t keep up. With over a thousand employee files at risk of being lost in the transition to Paychex, their team faced a M.E.S.S (Manual Efforts & SpreadSheets) that drained time and created compliance risks. TAP Innovations delivered its proprietary and secure Historical Document Migration Solution™, automating the migration of 1,250 HR files, including W2s, W4s, I-9s, personnel records, paystubs, and agreements. By eliminating manual work and ensuring security, TAP enabled Bells Employment Agency to move forward with confidence. “TAP gave us exactly what we needed fast, accurate, and secure migration.” – Chief of Operations, Bells Employment Agency

Allruva Finds Analytics Staffing Solution

For companies driving digital transformation, access to the right technical talent is critical. Allruva, a Texas based firm serving clients across the Southwest, needed to scale analytics and business intelligence services without stretching internal resources. Allruva partnered with TAP through TAP’s Global 'Gig Economy' People Model™, gaining on demand access to specialists who built Power BI dashboards, streamlined Excel automation, and delivered actionable insights. This flexible approach allowed Allruva to scale quickly, accelerate delivery, and expand analytics capabilities while maintaining consistent client value. “The TAP partnership gave us access to specialized talent exactly when we needed it. Their people fit right into our workflow and helped us deliver faster, smarter results.” - Allruva, President

Cain Management Migrates 9,988 Historical HR Documents

What if your restaurant business risked losing nearly 10,000 employee documents during a system transition? That was the challenge for Cain Management, a family-owned Dunkin’ franchise group based in Connecticut operating 53 locations across the US. Their HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) with critical compliance records locked in ADP Workforce Now and the move to Paycor approaching fast. TAP Innovations stepped in with its secure Historical Document Migration Solution™. We automated the transfer of 9,988 files including W2s, W4s, I9s, contracts, paystubs, and personnel records from ADP into Paycor. By staging files securely in Azure storage and using automation, TAP ensured every employee document was uploaded into the correct profile, eliminating risk and saving valuable time. “This has been very valuable. You guys did an awesome job.” - Controller, Cain Management

National Healthcare Provider Automates Revenue Cycle Bank Reconciliation

Managing revenue cycle operations at scale is complex, especially for a nationwide healthcare provider operating more than 100 locations. After years of growth through acquisitions, the organization faced a growing challenge reconciling medical claims with insurer payments received across numerous bank lockboxes. The revenue cycle team was trapped in a M.E.S.S (Manual Efforts & SpreadSheets). Payment data arrived from multiple banks, claims lived in the practice management system, and reconciliation required daily spreadsheet manipulation. Errors were common, visibility was limited, and cash posting and revenue recognition were consistently delayed. TAP designed and delivered a secure custom Revenue Cycle Management Bank Reconciliation Solution. Using integration tooling, robotic process automation, and defined reconciliation logic, TAP automated the ingestion of claims and insurer payments, matched transactions at scale, and delivered actionable insight through a secure application. "We were spending far too much time trying to match transactions and still couldn’t report accurately or recognize revenue on time. We needed help." - Revenue Cycle Leader, national healthcare provider

R&J Trucking (American Bulk) Migrates 19,327 Historical HR Documents

Imagine moving thousands of loads every week while still buried under piles of driver settlement sheets. That was the situation for R&J Trucking (American Bulk), where nearly 20,000 documents piled up in legacy systems. With drivers across multiple states, compliance checks and payroll updates became a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations deployed its proprietary Historical Document Migration Solution™, seamlessly transferring 19,327 settlement sheets from Captiflow into Paycor employee profiles. With secure automation, every driver now has their weekly settlement documents uploaded accurately, on time, and with zero manual headaches. “It’s tough to beat TAP. Five out of five.”- President, R&J Trucking

JR Hobbs Advances with Automated HR Reporting & Analytics

Picture running a busy industrial services company where every hour and mile must be tracked correctly to keep payroll accurate and teams focused on the job. That was the reality for JR Hobbs, a construction and industrial services leader with 190 employees across two Southeast locations. Managing travel time and mileage adjustments had become bogged down in M.E.S.S (Manual Efforts & SpreadSheets), making payroll reporting slow and prone to errors. Teams needed an easier, more reliable way to handle these adjustments. TAP Innovations partnered with JR Hobbs to deliver a secure, phased solution through TAP’s Reporting & Analytics Solution™. By automating payroll adjustments and eliminating manual spreadsheets, TAP gave leaders real-time insights, streamlined operations, and peace of mind around payroll accuracy. “Well organized, thoughtful, and appreciated work so far! TAP helped us gain trust in our data and gave our team valuable time back.” – VP, JR Hobbs

Evo Entertainment Advances with Automated HR Reporting & Analytics

Sometimes even the most exciting entertainment company can get bogged down by the unexciting grind of reporting. Evo Entertainment, a leader in cinema, hospitality, and dining with 1000 employees across 16 locations in TX and VA, was no exception. Their leadership team faced the heavy weight of M.E.S.S (Manual Efforts & SpreadSheets), where time-consuming payroll and P&L data pulls left managers second-guessing accuracy and slowing their ability to act quickly. Evo’s finance and people leaders needed reporting that worked for them, not against them. With a phased, partnership-focused approach, TAP’s Reporting & Analytics Solution™ automated weekly P&L reporting and aligned payroll data with greater precision. This shift created dashboards and reports that were consistent, timely, and built for decision-making in real time. As Evo’s Chief People Officer shared: “Your team did great work. Happy.”

Universal Language Service Migrates 498 Historical HR Documents

Ever faced the risk of losing access to your company’s HR history overnight? That was the situation for Universal Language Service, a leader in translation and interpretation solutions across multiple states. With employee records locked inside ADP and a transition to Paycor underway, their HR team was suddenly stuck in a M.E.S.S (Manual Efforts & SpreadSheets). TAP Innovations provided the answer with its secure Historical Document Migration Solution™. Our team helped pull nearly 500 W2s, W4s, I9s, contracts, and personnel files from ADP, secured them in Azure cloud storage, and uploaded them directly to employee profiles in Paycor. By automating the transition of sensitive data, TAP ensured legal compliance, accuracy, and peace of mind during the move. “TAP’s process gave us confidence that our employee documents were not only secure but also exactly where we needed them in Paycor.”- VP of HR, Universal Language Service

The Intersect Group Finds Project Management Staffing Solution

When growth accelerates and client demand increases, businesses often need more than incremental support. That was the case for The Intersect Group, a Georgia based staffing and consulting firm with operations across multiple states. Known for placing skilled professionals in technology, finance, and engineering roles, they help organizations manage complex projects with confidence. As client needs expanded, they required a staffing model that could deliver speed, precision, and flexibility. Using TAP’s Global 'Gig Economy' People Model™, The Intersect Group quickly secured an experienced project manager for a key client engagement. The solution enabled rapid onboarding, precise skill alignment, and seamless integration, while maintaining productivity and collaboration. TAP’s global reach and people-first approach ensured timelines stayed intact and project delivery remained on track, demonstrating the value of a scalable staffing partnership. "TAP helped us deliver faster, close staffing gaps, and keep our client work on track with confidence." - The Intersect Group, Recruiting Manager

AbleNet Integrates Braintree with Acumatica

Has your company outgrown the time-consuming process of managing medical payment data across multiple systems? That was the case for AbleNet Inc., a global provider of assistive technology based in Minnesota. Despite their leadership in healthcare and educational tools, they were facing the universal issue of excessive manual work and slow payment processing tied to bank files and claim data. The problem? Every week, financial teams were dedicating 35-40 hours to reconciling payments and manually posting them into their Enterprise Resource Planning (ERP) platform. This left less time for high-value strategic tasks and created unnecessary opportunities for human error. TAP Innovations fixed that. Our team delivered an automated payment reconciliation and posting system by integrating bank statement data and medical claim files directly with Acumatica through robust APIs and parsing tools. “Good questions are being asked and addressed and the weekly meetings are helpful for ensuring progress is being made timely.” – CEO, AbleNet Inc.

M Chest Pharmacy Advances with Automated HR Reporting & Analytics

Imagine running payroll with constant stress about whether the numbers will add up. That was the reality for M Chest Pharmacy, a Texas-based provider of pharmaceutical services with 3 regions, 120 locations, and a workforce of over 120 employees. With operations rooted in personalized care for their patients, the back-office reporting struggles caused unnecessary headaches. Manual Efforts & SpreadSheets, or M.E.S.S, created time-consuming bottlenecks and left leaders without reliable, timely insight into payroll variances. TAP’s Reporting & Analytics Solution™ stepped in with a secure and phased approach to streamline workflows. By replacing manual processes with automated dashboards and real-time insights, M Chest Pharmacy gained faster visibility into payroll trends and improved decision-making. Their Director of HR shared, “So happy with the work and providing updates on time to keep us on the same page. Great teamwork and accurate results every time.”

Honeygrow Integrates Paycor with Toast

Imagine wasting hours on one task while fresh meals wait to be served. That was the reality for Honeygrow, a farm to table restaurant brand with 29 locations across the Northeast and Southeast and more than 500 employees. Manual movement of time and attendance data between their Human Resources platform and Toast POS meant every clock in, clock out, or adjustment needed human oversight. The results were errors, payroll delays, and administrative overload. TAP Innovations stepped in. By implementing Paycor’s new Time Application Programming Interface and connecting it to Toast, TAP delivered a real time, accurate, and automated flow of time data. "I'm glad to see the project's progress moving so quickly. I look forward to testing and using this integration through the API." - Director of Operations, Honeygrow

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