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Universal Language Service Migrates 498 Historical HR Documents
Solution Description:
Ever faced the risk of losing access to your company’s HR history overnight? That was the situation for Universal Language Service, a leader in translation and interpretation solutions across multiple states. With employee records locked inside ADP and a transition to Paycor underway, their HR team was suddenly stuck in a M.E.S.S (Manual Efforts & SpreadSheets).
TAP Innovations provided the answer with its secure Historical Document Migration Solution™. Our team helped pull nearly 500 W2s, W4s, I9s, contracts, and personnel files from ADP, secured them in Azure cloud storage, and uploaded them directly to employee profiles in Paycor. By automating the transition of sensitive data, TAP ensured legal compliance, accuracy, and peace of mind during the move.
“TAP’s process gave us confidence that our employee documents were not only secure but also exactly where we needed them in Paycor.”
- VP of HR, Universal Language Service
Watch TAP Innovation Solutions in action!
Challenge:
Universal Language Service experienced the risk of losing access to important employee files during their HCM transition. These are some of the challenges they faced with their previous workflow:
- 498 employee files stored in ADP with limited access window
- Manual migration risked data loss, errors, and compliance exposure
Manually handling HR documents is costly. At 5 minutes per document, managing 498 files would take more than 41 hours of work. At a standard labor rate of $25 per hour, that adds up to over $1,025 in labor costs.
TAP Innovations automated and secured the process, eliminating manual work, reducing risk, and ensuring compliance. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Universal Language Service
Website: universallanguageservice.com
Number of Locations: 9
Number of Employees: 46
Industries: Education, Translation, Information Technology, Software
Solution
Manually pulling HR files from ADP? That’s like translating a novel one sticky note at a time. For Universal Language Service, TAP Innovations turned a slow, error-prone process into a fast and reliable migration.
Business Wins:
- Saved over 40 staff hours and reduced labor costs by more than $1,000
- Ensured compliance with secure Azure cloud storage and Paycor uploads
- Protected sensitive HR data from errors or loss during transition
Universal Language Service can now focus on breaking language barriers instead of battling document challenges, backed by TAP’s secure and efficient workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, ADP
