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South Georgia Pecan Migrates 5,298 Historical HR Documents
Solution Description:
What happens when a family of pecan growers faces more than just harvest deadlines they also risk losing access to years of employee records? That was the challenge for South Georgia Pecan, a leader in pecan cultivation, processing, and distribution. With thousands of HR files sitting in Paycom and access soon to be cut off, their HR team faced a M.E.S.S (Manual Efforts & SpreadSheets).
TAP Innovations stepped in with its secure Historical Document Migration Solution™. Our team automated the migration of 5,298 employee documents including W2s, W4s, I9s, contracts, and personnel files from Paycom into Paycor. Files were securely stored in Azure during processing, then uploaded to the correct employee profiles, with a safeguard process for failed imports. This ensured compliance, preserved critical records, and freed the HR team from time-consuming manual uploads.
“TAP gave us confidence that our employee files were safe, accurate, and easy to access in Paycor. Their process kept everything secure and on track.”
- Payroll & Benefits, South Georgia Pecan
Watch TAP Innovation Solutions in action!
Challenge:
South Georgia Pecan experienced significant risks in retaining compliance-critical records while transitioning away from Paycom. These are some of the challenges they faced with their previous workflow:
- 5,298 employee files trapped in Paycom with limited time to retrieve them
- Manual upload risks leading to missing or misplaced employee documents
Manually handling HR documents is costly. At 5 minutes per document, managing 5,298 files would take more than 442 hours of work. At a standard labor rate of $25 per hour, that adds up to over $11,050 in labor costs.
TAP Innovations automated the entire process, ensuring secure transfer, reducing compliance risk, and delivering results at a fraction of the time and cost. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: South Georgia Pecan
Website: www.georgiapecan.com
Number of Locations: 3
Number of Employees: 131
Industries: Food & Beverage, Retail, Agriculture
Solution
Packing thousands of HR files by hand? That’s tougher than shelling pecans without a cracker. For South Georgia Pecan, TAP Innovations transformed a stressful process into a streamlined, secure solution.
Business Wins:
- Saved over 440 staff hours and more than $11,000 in labor costs
- Centralized all HR records into Paycor for compliance readiness
- Protected sensitive employee files with secure Azure storage and automated uploads
South Georgia Pecan can now focus on delivering high-quality pecans while knowing their HR records are safe, accurate, and accessible thanks to TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
