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Hospitality Management Group Migrates 4,126 Historical HR Documents
Solution Description:
Running hotels and restaurants requires constant focus on guests, staff, and daily operations. For a Midwest based hospitality management group overseeing multiple lodging and dining brands, that focus was disrupted by outdated HR systems filled with years of employee records.
The HR team was stuck in a M.E.S.S (Manual Efforts & SpreadSheets). Extracting historical data from a legacy platform often caused system crashes, putting critical employee history at risk just as access to the old system was nearing expiration.
TAP Innovations deployed its secure Historical Document Migration Solution™, automating the extraction of employee data including EEOC records, pay rate changes, job titles, notes, and timecards. TAP delivered two clean datasets: one formatted for direct import into the new HCM system and another structured report for leadership review. Thousands of historical paystubs were also uploaded automatically, preserving full employee history.
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- VP of HR, hospitality management group
Watch TAP Innovation Solutions in action!
Challenge:
The organization faced serious challenges during its transition away from a legacy HR system. Key issues included:
- System crashes when attempting large report extractions
- Risk of losing critical employee history before legacy access ended
At 5 minutes per document, manually processing 4,126 records would require more than 344 staff hours. At $25 per hour, that equals approximately $8,600 in labor costs, not including delays, rework, or compliance exposure.
TAP Innovations eliminated these risks with automated, reliable data extraction and migration.
Accounts: Confidential
Website: Confidential
Number of Locations: 5
Number of Employees: 322
Industries: Hospitality, Lodging, Resort, Hotel
Solution
"Hospitality should be about guests, not worrying whether your HR system will crash." That sentiment captured how overwhelming the process felt before automation. With TAP Innovations, the data flowed smoothly and securely into the new system.
Business Wins:
- Securely migrated 4,126 employee records without system crashes
- Delivered clean datasets ready for HCM import and reporting
- Preserved thousands of historical paystubs for employee access
The hospitality group can now focus on delivering exceptional guest experiences, confident their HR data is accurate, accessible, and future ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Dominion
