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Sunlighten Migrates 9,469 Historical HR Documents
Solution Description:
Imagine building innovative wellness products for global customers while your HR team scrambles to save thousands of employee files before losing access to your old system. That was the challenge for Sunlighten Inc., a Kansas-based leader in infrared saunas and wellness solutions. With employee documents trapped in Paycom and access expiring, their HR staff faced a M.E.S.S (Manual Efforts & SpreadSheets).
TAP Innovations delivered the relief they needed with its secure Historical Document Migration Solution™. We migrated 9,469 employee files including W2s, W4s, I9s, contracts, and personnel records from Paycom into Paycor. Using automated processes, TAP ensured urgent extraction, secure Azure cloud storage, and precise uploads to employee profiles in Paycor. The outcome was fast, accurate, and fully secured just what Sunlighten needed to stay on schedule and in compliance.
“Because of the urgency, TAP set up an automated process and additional support to complete the project quickly and accurately. Everything was secure, timely, and seamless.”
- Sales Director, Sunlighten Inc.
Watch TAP Innovation Solutions in action!
Challenge:
Sunlighten Inc. experienced serious risks while preparing to transition away from Paycom. These are some of the challenges they faced with their previous workflow:
- 9,469 employee files at risk of becoming inaccessible once Paycom access expired
- Urgent timeline requiring both automation and manual support to prevent delays
Manually handling HR documents is costly. At 5 minutes per document, managing 9,469 files would take more than 789 hours of work. At a standard labor rate of $25 per hour, that adds up to nearly $19,725 in labor costs.
TAP Innovations automated the entire process, ensuring secure transfers, error-free uploads, and completion under tight deadlines. Customers typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Sunlighten Inc
Website: www.sunlighten.com
Number of Locations: 2
Number of Employees: 120
Industries: Manufacturing, Saunas, Wellness, Health, Retail
Solution
Trying to save nearly 10,000 HR files by hand? That’s like trying to heat a sauna with a single candle slow, stressful, and ineffective. For Sunlighten Inc., TAP Innovations turned the heat down on the stress and turned up the efficiency.
Business Wins:
- Saved nearly 800 staff hours and more than $19,000 in labor costs
- Secured 9,469 sensitive employee files during system transition
- Ensured timely migration despite urgent deadlines
Sunlighten Inc. can now focus on wellness innovation instead of document management, fully supported by TAP’s secure and efficient workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
