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American Indian College Fund Migrates 1,971 Historical HR Documents
Solution Description:
How do you balance supporting students across the nation while wrestling with thousands of outdated HR files? For the American Indian College Fund, the answer was clear they needed a smarter way forward. Their HR team faced a M.E.S.S (Manual Efforts & SpreadSheets) as they prepared to leave Paycom for Paycor, risking lost access to vital records and payrate history.
TAP Innovations deployed its proprietary and secure Historical Document & Data Migration Solution™, automating the migration of 1,971 HR documents and payrate history files. Sensitive employee information, from W2s and I-9s to payroll summaries and performance reviews, was moved securely and efficiently into Paycor, with accuracy guaranteed.
“This migration saved us countless hours and ensured compliance without the headaches of manual work.”
– HR, American Indian College FundWatch TAP Innovation Solutions in action!
Challenge:
American Indian College Fund experienced inefficiencies and compliance risks while preparing to transition HR systems. These are some of the challenges they encountered with their previous workflow:
- Thousands of HR documents trapped in Paycom, with limited accessibility after migration
- Manual re-entry of payrate history, consuming hours of staff time and risking errors
Manually handling HR documents is costly. At 5 minutes per document, managing 1,971 files would take more than 164 hours of staff time. At a standard labor rate of $25 per hour, that equals over $4,100 in labor costs.
TAP Innovations delivered the same outcome automatically, with secure workflows, zero errors, and in a fraction of the time and cost. Customers typically save 30–50% with TAP’s Historical Document & Data Migration Solution™.
Accounts: College Fund
Website: collegefund.org
Number of Locations: 3
Number of Employees: 101
Industries: Education, Native American, College
Solution
“Our HR files were stacking up faster than scholarship applications.” That’s how it felt before the American Indian College Fund partnered with TAP Innovations. Today, their HR records are just as organized and reliable as their student support programs.
Business Wins:
- Saved more than 160 staff hours and over $4,000 in labor costs
- Protected sensitive HR data, including payrate history, with secure automation
- Eliminated manual workloads while ensuring compliance and accuracy
American Indian College Fund can now focus fully on empowering Native students and communities while TAP keeps their HR systems clean, secure, and efficient.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
