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OC Bridges Migrates 6,000 Historical HR Documents
Solution Description:
For organizations that provide care and opportunity, reliable data management is key. OC Bridges, an individualized Adult Day Program serving adults with developmental disabilities, helps participants build independence and purpose through training and vocational support. When preparing to migrate HR and payroll systems, OC Bridges faced a serious challenge: thousands of important employee documents were locked away in a legacy platform with no automated way to move them securely.
TAP Innovations implemented its proprietary and secure Historical Document Migration Solution™, automating the transfer of 6,000 employee files. From W2s and I9s to personnel documents and agreements, TAP ensured each record was transferred accurately and safely, eliminating compliance risks and reducing manual effort.
“TAP made the transition seamless and gave us confidence in the accuracy of our records.”
- Program Director, OC Bridges
Watch TAP Innovation Solutions in action!
Challenge:
OC Bridges experienced inefficiencies and compliance risks as they prepared to transition payroll and HR systems. These are some of the challenges they encountered with their previous workflow:
- Thousands of employee documents trapped in Coastal Payroll with limited accessibility
- Risk of errors and delays from manually re-uploading documents to Paychex
Manually handling HR documents is costly. At 5 minutes per document, managing 6,000 files would take more than 500 hours of staff time. At a standard labor rate of $25 per hour, that equals over $12,500 in labor costs.
TAP Innovations delivered the same outcome automatically, with secure workflows, zero errors, and in a fraction of the time and cost. Customers typically save 30–50% with TAP’s Historical Document Migration Solution™.
Accounts: OC Bridges
Website: www.ocbridges.org
Number of Locations: 2
Number of Employees: 20
Industries: Healthcare, Senior Care, Mental Health
Solution
Our HR files were stacking up faster than bridge design plans. That’s how it felt before OC Bridges partnered with TAP Innovations. Today, their HR records are as organized and secure as the projects they deliver to communities.
Business Wins:
- Saved more than 500 staff hours and over $12,000 in labor costs
- Protected sensitive employee records with automated migration
- Eliminated manual workloads and reduced compliance risks
OC Bridges can now focus on building stronger infrastructure for communities while TAP keeps their HR records accurate, compliant, and accessible.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paychex, Coastal
