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Multi-State Engineering Firm Migrates 7,311 Historical HR Documents
Solution Description:
Managing complex engineering projects across multiple states is demanding enough. For a multi-state engineering and consulting firm, the challenge was compounded by thousands of historical HR documents trapped in outdated systems. With 7,311 employee records including W2s, W4s, I-9s, agreements, and personnel files, the HR team was buried in a M.E.S.S (Manual Efforts & SpreadSheets) that slowed compliance and drained valuable time.
TAP Innovations brought order with its proprietary and secure Historical Document Migration Solution™. By automating the migration of thousands of employee artifacts into a secure cloud environment, TAP ensured accuracy, protected sensitive records, and eliminated the risks associated with manual handling. Every document was transferred efficiently with workflows designed for speed, security, and compliance.
"Document downloads are on track and proceeding according to the given timeline."
- Director of Operations, engineering and consulting firm
Watch TAP Innovation Solutions in action!
Challenge:
The organization faced heavy operational challenges while managing HR records across systems. The biggest obstacles included:
- Manual processing of thousands of historical employee records
- Compliance delays caused by scattered and time-consuming document retrieval
Manually handling HR documents is costly. At 5 minutes per document, processing 7,311 files would take more than 609 staff hours. At a labor rate of $25 per hour, that equals over $15,000 in labor costs tied up in repetitive work.
TAP Innovations replaced manual effort with secure automation, delivering reliable results in a fraction of the time while strengthening compliance readiness.
Accounts: Confidential
Website: Confidential
Number of Locations: 8
Number of Employees: 260
Industries: Construction, Engineering, Consulting
Solution
"If engineering projects required as many paper files as HR, you would need blueprints just to track the folders."
That is how overwhelming the process felt before automation. With TAP Innovations, the clutter disappeared and HR operations now run like a well-designed system.
Business Wins:
- Saved more than 600 staff hours and over $15,000 in labor costs
- Improved compliance with complete and accurate employee records
- Secured sensitive HR files through automated migration workflows
The organization can now focus on delivering technical excellence to clients while TAP’s smart workflows keep HR records organized, secure, and future ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Azure, Paylocity
