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Military Produce Group Migrates 8,374 Historical HR Documents
Solution Description:
What if your HR team could focus on serving employees instead of spending hours moving old files? That was the situation for Military Produce Group, a trusted provider of fresh produce to commissaries nationwide. Their HR staff faced a M.E.S.S (Manual Efforts & SpreadSheets) while trying to transition thousands of historical records from Paylocity to Paychex.
TAP Innovations stepped in with its secure Historical Document & Data Migration Solution™, automating the transfer of more than 8,300 documents and employee data. From I-9s and W-4s to personnel files and payroll records, TAP ensured every artifact was extracted, delivered, and secured accurately and efficiently.
“Appreciate the constant follow up and clarity in communication.”
- Director, People and Culture, Military Produce Group
Watch TAP Innovation Solutions in action!
Challenge:
Military Produce Group encountered challenges while managing employee records and payroll data across systems. Their pain points included:
- Manual work moving thousands of employee documents and data
- Compliance risks due to errors and inconsistent records
The cost of manual work added up fast. At 5 minutes per document, handling 8,374 files would take more than 698 hours of staff time. At $25 per hour, that’s about $17,450 in labor costs just to move files.
TAP Innovations automated the entire process, eliminating manual inefficiencies and securing sensitive HR data. The result? Lower costs, zero errors, and faster system readiness.
Accounts: Military Produce Group
Website: www.militaryproduce.com
Number of Locations: 100
Number of Employees: 70
Industries: Food & Beverage, Grocery, Military
Solution
Moving thousands of HR files by hand? That’s like unloading an entire truck of produce one apple at a time. That’s how Military Produce Group described their challenge before TAP’s solution. Now, everything is packed, shipped, and stored digitally with precision.
Business Wins:
- Saved nearly 700 staff hours and over $17,000 in labor costs
- Improved compliance readiness with accurate employee records
- Secured both documents and payroll data in a seamless migration
Military Produce Group is now free to focus on its mission of serving the military community with fresh, affordable produce without worrying about HR file headaches.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paychex, Paylocity
