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Luxury Property Management Firm Migrates 7,500 Historical HR Documents
Solution Description:
Ever feel like HR files multiply overnight, spreading across drives and folders faster than teams can manage? That was the situation for a long standing luxury residential and commercial property management firm operating across New York. Decades of employee records had accumulated, creating delays during audits and increasing compliance anxiety.
The HR team was trapped in a M.E.S.S (Manual Efforts & SpreadSheets), manually sorting through thousands of sensitive records. Locating the right document often took hours, pulling staff away from supporting property operations and community focused initiatives.
TAP Innovations implemented its secure Historical Document Migration Solution™, automating the migration of 7,500 HR documents into the firm’s HCM platform. The result was a clean, centralized, and compliant digital archive with strong data protection.
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- Operations Director, luxury property management firm
Watch TAP Innovation Solutions in action!
Challenge:
The organization faced ongoing bottlenecks and risk while managing historical employee records. Key challenges included:
- Manual sorting and filing of 7,500 sensitive HR documents
- Compliance exposure caused by misplaced or outdated records
At 5 minutes per document, manually handling 7,500 files would require more than 625 staff hours. At $25 per hour, that equals approximately $15,625 in labor costs, not including the productivity impact on HR and operations teams.
TAP Innovations eliminated these inefficiencies through secure automation, reducing risk while accelerating access to critical employee data.
Accounts: Confidential
Website: Confidential
Number of Locations: 1
Number of Employees: 120
Industries: Property Management, Real Estate
Solution
"Managing HR paperwork felt heavier than a stack of property blueprints." That is how the team described life before TAP Innovations streamlined the process. Today, employee records are organized, searchable, and available in seconds.
Business Wins:
- Eliminated more than 625 hours of manual labor
- Improved compliance readiness with centralized HR records
- Enabled staff to focus on residents and properties instead of paperwork
The firm can now dedicate more time to building strong communities and delivering high quality living experiences, supported by efficient and secure HR workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, Paypro
