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Lotus Concepts Management Migrates 27,954 Historical HR Documents
Solution Description:
Running restaurants, breweries, and entertainment venues takes nonstop energy but what happens when HR files slow down the show? For Lotus Concepts Management, the operator behind brands like ViewHouse, VHBeer, MyNeighborFelix, WonderYard, and Noble, the problem was a M.E.S.S (Manual Efforts & SpreadSheets) of thousands of historical HR documents trapped in Paycom.
From W2s and W4s to i9s, personnel files, and agreements, the hospitality group needed a secure and automated way to move nearly 28,000 records into Paycor. Relying on manual efforts risked errors, compliance issues, and wasted staff hours that could be better spent driving guest experiences.
TAP Innovations implemented its proprietary Historical Document Migration Solution™, automating the secure extraction and migration of 27,954 files. This eliminated manual work, protected sensitive employee data, and created faster access for HR teams across the organization.
“Great teamwork and appreciate the effort to make smooth communication and provide regular updates.”
- Controller, Lotus Concepts Management
Watch TAP Innovation Solutions in action!
Challenge:
Lotus Concepts Management experienced major inefficiencies in managing legacy HR records. Their biggest challenges included:
- Manual handling of nearly 28,000 employee files across Paycom
- Compliance risks due to scattered, outdated employee data
Manually handling HR documents is costly. At 5 minutes per document, managing 27,954 documents would take more than 2,329 hours of work. At a standard labor rate of $25 per hour, that adds up to around $58,225 in labor costs.
TAP Innovations automated the migration, cutting thousands of hours of manual work while ensuring secure, accurate, and compliant workflows. Customers like Lotus Concepts typically save 30-50% with TAP’s Historical Document Migration Solution™.
Accounts: Lotus Concepts Management, Viewhouse Eatery Bar & Rooftop, VHBeer, My Neighbor Felix, Wonderyard Garden + Table, Bells & Boots, Noble
Website: lotusconceptsmgmt.com
Number of Locations: 11
Number of Employees: 600
Industries: Food & Beverage, Franchise, Restaurant
Solution
Ever try serving a full dining room while juggling 28,000 HR files? Talk about a recipe for chaos. That was the challenge before Lotus Concepts Management partnered with TAP Innovations. Today, their employee records are organized, secure, and instantly accessible.
Business Wins:
- Saved more than 2,300 hours of manual labor, equating to over $58,000 in avoided costs
- Secured sensitive employee records through automated, compliant workflows
- Enabled HR teams to support hospitality operations instead of chasing documents
Lotus Concepts Management can now focus on creating unforgettable guest experiences, confident that their HR data is handled with TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
