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Large Logistics Company Migrates 104,000 Historical HR Documents
Solution Description:
Managing nationwide logistics operations requires speed, accuracy, and control. For a large logistics and transportation organization, those same standards applied to HR operations, but thousands of employee records trapped across systems made that impossible. With 104,000 historical HR documents stored in a legacy HCM platform, the HR team was buried in a M.E.S.S (Manual Efforts & SpreadSheets) that slowed audits and increased compliance risk.
TAP Innovations deployed its proprietary and secure Historical Document Migration Solution™, automating the extraction and migration of W2s, W4s, I-9s, personnel files, and agreements into the organization’s target HCM system. Smart workflows ensured accuracy, security, and performance at massive scale.
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- Director of Information Security & Compliance, logistics organization
Watch TAP Innovation Solutions in action!
Challenge:
The logistics organization faced significant operational and compliance challenges, including:
- Manual processing of 104,000 historical HR documents
- High compliance exposure due to incomplete and inaccessible records
At 5 minutes per document, manual processing would require more than 8,667 staff hours. At $25 per hour, that equates to approximately $216,675 in labor costs.
TAP Innovations eliminated these risks by replacing manual effort with secure, automated migration.
Accounts: Confidential
Website: Confidential
Number of Locations: 24
Number of Employees: 190
Industries: Logistics, Transportation, Chemicals
Solution
"Trying to manage 104,000 HR files manually felt like stacking paperwork taller than the warehouse itself."
That was the reality before automation. With TAP Innovations, HR data now moves as efficiently as freight through the organization’s logistics network.
Business Wins:
- Saved more than 8,600 staff hours and over $200,000 in labor costs
- Improved compliance readiness with complete and accessible records
- Secured sensitive employee data through automated workflows
The organization can now focus on logistics innovation while HR operations remain accurate, secure, and future ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, UKG
