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Health Insurance Technology Company Migrates 11,127 Historical HR Documents
Solution Description:
Ever feel like your HR team is drowning in forms and files instead of focusing on people? That was the reality for a health insurance technology company that supports large scale enrollment platforms. With more than 11,000 historical HR documents including W2s, W4s, I 9s, and personnel files, the manual workload created a constant drag on compliance and daily operations.
The organization was stuck in a M.E.S.S (Manual Efforts & SpreadSheets), leaving sensitive employee data exposed to errors and audit risks. They needed a reliable way to protect records while reclaiming valuable staff time.
TAP Innovations stepped in with its proprietary and secure Historical Document Migration Solution™. By leveraging smart workflows, TAP automated the migration of all employee artifacts directly within their HCM system, eliminating inefficiencies while strengthening data security.
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- Director of Information Security & Compliance, health insurance technology company
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Challenge:
The organization experienced major obstacles while managing employee records across HR platforms. Core challenges included:
- Manual handling of more than 11,000 sensitive HR documents
- Time consuming processes that slowed audits and compliance reviews
At 5 minutes per document, managing 11,127 records would take more than 926 hours of work. At a labor rate of $25 per hour, that equals over $23,000 in manual costs. Beyond the expense, the process increased the risk of human error and compliance exposure.
TAP Innovations replaced manual effort with secure, automated migration that delivered accuracy, speed, and cost savings. Most customers save 30 to 50 percent using TAP’s Historical Document Migration Solution™.
Accounts: Confidential
Website: Confidential
Number of Locations: 1
Number of Employees: 210
Industries: Healthcare, Insurance, Information Technology, Software
Solution
"If HR files were bricks, the team could have built a skyscraper by now." That is how overwhelming the document backlog felt before partnering with TAP Innovations. Today, those records are centralized, secure, and instantly accessible.
Business Wins:
- Saved more than 900 staff hours and over $23,000 in labor costs
- Improved compliance readiness with fast access to historical records
- Protected sensitive HR data with secure, automated migration
The organization can now focus on advancing healthcare technology instead of worrying about HR file management, with operations running smarter and more efficiently.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, Paylocity
