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Education Technology Company Migrates 4,433 Historical HR Documents
Solution Description:
What if your HR team could stop chasing scattered files and start focusing on people? That was the challenge for a regional education technology company, where thousands of employee documents were spread across platforms and needed to be consolidated into Paylocity. Their team was tangled in a M.E.S.S (Manual Efforts & SpreadSheets), spending valuable time on tedious file management instead of advancing their mission to innovate digital learning.
TAP Innovations deployed its proprietary and secure Historical Document Migration Solution™, automating the migration of 4,433 HR records from Google Drive into Paylocity. By streamlining workflows, TAP delivered a solution that was fast, accurate, and secure, giving HR immediate access to the records they needed.
“Had a really good call with the team. They spoke very highly of project management. Thank you for the work you have done.”
–Director of Information Security & Compliance, Education Technology Company
Watch TAP Innovation Solutions in action!
Challenge:
The education technology company experienced bottlenecks and risk exposure while trying to move historical files into Paylocity. These included:
- Manual retrieval of thousands of files created inefficiencies and delays
- Risk of compliance issues if historical documents were lost or incomplete
Manually processing HR files is costly. At 5 minutes per document, handling 4,433 records would take more than 369 hours. At a standard labor rate of $25 per hour, that equals over $9,200 in labor costs.
TAP Innovations automated the migration, ensuring accurate transfers, secure processes, and major time and cost savings. Customers typically save 30 to 50 percent with TAP’s Historical Document Migration Solution™.
Accounts: Confidential
Website: Confidential
Number of Locations: 1
Number of Employees: 52
Industries: Education, E-Learning, Training, Information Technology, Software
Solution
“If HR files were online courses, this team would have been stuck taking ‘File Management 101’ on repeat.” That is how repetitive and overwhelming the process felt before TAP. Now, their records are streamlined and securely housed in Paylocity.
Business Wins:
- Saved nearly 370 staff hours and over $9,000 in labor costs
- Secured transfer of 4,433 historical HR files into Paylocity
- Improved compliance readiness with accurate, centralized documentation
The education technology company can now focus on creating transformative eLearning solutions, confident their HR files are safe, accessible, and future ready.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paylocity, Google Drive
