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Biotechnology Procurement Company Migrates 7,500 Historical HR Documents
Solution Description:
What if a company supporting life sciences innovation spent more time chasing HR files than enabling research? That was the challenge for a growing biotechnology procurement and accounts payable services provider. Their back office was buried in a M.E.S.S (Manual Efforts & SpreadSheets) of outdated HR records scattered across multiple systems.
From W2s and W4s to I-9s, personnel files, and agreements, every document needed to be secure, accurate, and audit ready. Manual handling across Paycom and UKG slowed productivity and increased compliance risk.
TAP Innovations deployed its proprietary Historical Document Migration Solution™, automating the extraction and transfer of approximately 7,500 files. The process ensured security, accuracy, and efficiency, giving the organization confidence that employee data was protected and always accessible.
"TAP made this migration seamless, giving our HR team back the time they needed to support our business."
- Security & Technology Manager, biotechnology services company
Watch TAP Innovation Solutions in action!
Challenge:
The biotechnology services organization encountered roadblocks while managing historical employee records. These challenges included:
- Time intensive manual processes that slowed HR operations
- Compliance risk from scattered and outdated employee data
Manually handling HR documents is costly. At 5 minutes per document, managing 7,500 documents would take more than 625 hours of work. At a standard labor rate of $25 per hour, that equals roughly $15,625 in labor costs.
TAP Innovations delivered the same outcome automatically with secure, automated workflows that eliminated errors, saved staff time, and reduced costs. Customers typically save 30 to 50 percent with TAP’s Historical Document Migration Solution™.
Accounts: Confidential
Website: Confidential
Number of Locations: 2
Number of Employees: 130
Industries: Healthcare, Biotechnology, Pharmaceutical, Finance, Medical
Solution
"HR files do not grow in petri dishes, but they sure multiplied like they did." That is how the process felt before partnering with TAP Innovations. Today, historical records are clean, secure, and streamlined, matching the efficiency expected in a life sciences environment.
Business Wins:
- Saved over 600 staff hours, equating to more than $15,000 in avoided costs
- Secured sensitive employee data across systems with automated workflows
- Enabled HR teams to focus on supporting researchers instead of chasing files
The organization now enjoys the same operational efficiency in HR that it delivers to its biotechnology partners, fully supported by TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: UKG, Paycom
