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Consulting Firm Migrates 8,000 Historical HR Documents
Solution Description:
What happens when a consulting firm known for strategy and innovation gets stuck in a sea of old HR files? That was the reality for a mid sized consulting firm, where thousands of employee records lived across multiple systems, complicating compliance and overwhelming staff with a M.E.S.S (Manual Efforts & SpreadSheets).
TAP Innovations implemented its secure Historical Document Migration Solution™, automating the movement of 8,000 employee files from Paycom into UKG. By streamlining this sensitive process, TAP ensured that compliance critical data like W2s, W4s, I-9s, confidentiality agreements, and personnel files were delivered with accuracy, timeliness, and security.
"Thank you for all the help and support with the document migration."
- Director of Information Security & Compliance, consulting firm
Watch TAP Innovation Solutions in action!
Challenge:
The consulting organization experienced significant inefficiencies in handling HR files across Paycom and UKG. These were their primary challenges:
- Manual workflows consuming staff time for historical HR document transfers
- Compliance exposure due to outdated and inconsistent records
Manually processing 8,000 documents at 5 minutes each would take more than 667 hours. At a $25 per hour labor rate, that equals nearly $16,675 in staff costs.
TAP Innovations delivered the same results with secure, automated workflows that reduced errors and costs. Organizations typically save 30 to 50 percent while gaining stronger compliance readiness.
Accounts: Confidential
Website: Confidential
Number of Locations: 1
Number of Employees: 460
Industries: Consulting, Business Consulting, Technology, Compliance, Education, Non Profit, Healthcare, Government
Solution
Ever tried moving thousands of HR files by hand? It is like carrying water in a sieve, time consuming, messy, and guaranteed to leak errors. That was the challenge before partnering with TAP Innovations.
Business Wins:
- Saved more than 667 staff hours and nearly $17,000 in labor costs
- Strengthened compliance by securely migrating 8,000 historical HR documents
- Gained efficiency with automated workflows across HR systems
The organization can now focus on advancing client missions across education, healthcare, nonprofit, and government sectors without worrying about HR file management.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: UKG, Paycom
