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Wincore Migrates 7,000 Historical HR Documents
Solution Description:
What happens when thousands of critical employee files risk vanishing along with access to your old HR system? That was the challenge facing Wincore Windows Co LLC, a leading manufacturer of high-performance windows and doors. With Paycom access ending soon, their team faced an overwhelming M.E.S.S (Manual Efforts & SpreadSheets) if they tried to manually download and re-upload years of HR documents into Paycor one by one.
TAP Innovations stepped in with its secure Historical Document Migration Solution™, automating the transfer of approximately 7,000 employee documents, including W2s, W4s, I9s, personnel files, and performance evaluations. TAP ensured that every file was correctly mapped to the right employee record, leveraging secure Azure storage and automated notifications for full visibility and compliance.
“It was a good decision to bring TAP in on this project. No mistakes and a much easier process than what we were going to do.”
- HR & Operations, Wincore
Watch TAP Innovation Solutions in action!
Challenge:
Wincore experienced critical risks as they prepared to transition employee files out of Paycom. These were some of their key challenges:
- Loss of access to thousands of historical employee documents in Paycom
- Excessive manual labor required to download and re-upload files into Paycor
Manually handling HR documents is costly. At 5 minutes per document, managing 7,000 files would take more than 583 hours of work. At a standard labor rate of $25 per hour, that adds up to around $14,575 in labor costs.
TAP Innovations automated the entire migration, eliminating the risks of data loss, protecting compliance, and saving significant time and money compared to manual processes.
Accounts: Wincore Windows Co LLC
Website: wincorewindows.com
Number of Locations: 3
Number of Employees: 220
Industries: Manufacturing, Windows, Doors
Solution
Trying to move 7,000 HR files by hand is like trying to install new windows one pane at a time with a toothbrush. That’s how Wincore felt before teaming with TAP Innovations. With automation, their migration was smooth, secure, and finished without a single crack in the process.
Business Wins:
- Successfully migrated 7,000 historical HR documents from Paycom to Paycor
- Automated handling of both personnel files and 2,000 performance evaluations
- Improved compliance and accuracy with secure Azure-based storage and notifications
Wincore can now focus on building world-class windows and doors instead of worrying about their HR files, fully supported by TAP’s smart workflows.
Learn more about TAP’s Historical Document and Data Migration Solution here.
Digital Tools:
APIs, SSIS, C#, Python, Selenium, SQL Server, Web Services, App Service, Azure Functions, Robotic Process Automation (RPA), SFTP Servers/Clients
Integrated Systems
Categories: HCM
Brands: Paycor, Paycom
